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- Tasks: Support the CEO with calendar management, travel coordination, and administrative tasks.
- Company: A friendly Private Equity firm in the heart of the City.
- Benefits: Flexible working arrangements and a dynamic office environment.
- Why this job: Be the right hand to a CEO and gain invaluable experience in a fast-paced industry.
- Qualifications: Strong organisational skills and the ability to manage multiple priorities.
- Other info: Opportunity to improve processes and make a real impact in the firm.
The predicted salary is between 36000 - 60000 £ per year.
Our client, a lovely Private Equity firm in the City, is looking for a PA to support their CEO. Tasks include, but are not limited to:
- Executive Support
- Manage a complex, frequently changing calendar across multiple time zones
- Schedule internal and external meetings with investors, portfolio companies, advisors, and senior stakeholders
- Ensure the CEO is prepared for meetings by coordinating agendas, briefing notes, dial-ins, materials, and follow-ups
- Manage incoming requests and sensitive communications with discretion, prioritising messages and flagging what needs attention
- Act as a professional point of contact for the CEO, representing the firm with confidence and excellent presentation
- Travel & Logistics
- Coordinate end-to-end travel: flights, accommodation, ground transport, visas (if required), and itineraries
- Produce clear travel itineraries including meeting details, contacts, locations, and timings
- Handle last-minute changes quickly and calmly
- Office & Administrative Coordination
- Support expenses, invoices, and reimbursements; maintain accurate records
- Assist with document coordination, signature processes, and general administration
- Liaise with internal teams (tech, legal, finance, operations) to keep CEO priorities moving
- Stakeholder & Process Support
- Track actions from meetings and ensure follow-ups are completed
- Coordinate CEO-related processes (board materials, investor meetings, portfolio updates)
- Improve administrative systems, templates, and routines to increase efficiency and consistency
This role is flexible, with 3/4 days required in the office and 5 days in the office when the business and CEO require it.
Please answer the questions below, as well as attach a recent copy of your CV. With regret, we cannot respond to unsuccessful candidates.
PA to CEO in London employer: PA Business Support Limited
Contact Detail:
PA Business Support Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to CEO in London
✨Tip Number 1
Network like a pro! Reach out to connections in the private equity sector or related fields. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its CEO. Knowing their recent projects or values can help you stand out. We want you to show that you’re not just another candidate, but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your pitch! You’ll want to convey your skills in managing complex calendars and handling sensitive communications with ease. We suggest rehearsing with a friend or in front of a mirror to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace PA to CEO in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role. Highlight your experience in managing complex calendars and coordinating meetings, as these are key tasks for supporting the CEO.
Showcase Your Communication Skills: In your application, emphasise your ability to handle sensitive communications with discretion. Mention any experience you have in acting as a point of contact for senior stakeholders.
Detail Your Organisational Skills: Since this role involves a lot of travel and logistics, be sure to detail your organisational skills. Share examples of how you've successfully coordinated travel arrangements and managed last-minute changes.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. Make sure to include all requested information and attach your CV to give us a complete picture of your qualifications.
How to prepare for a job interview at PA Business Support Limited
✨Know the CEO's Schedule
Before your interview, take some time to research the CEO's background and current projects. Understanding their priorities will help you demonstrate how you can effectively manage their complex calendar and support their needs.
✨Showcase Your Communication Skills
As a PA, you'll be the first point of contact for the CEO. Practice articulating your thoughts clearly and confidently. During the interview, highlight examples where you've handled sensitive communications or managed stakeholder relationships with discretion.
✨Be Ready for Scenario Questions
Expect questions about how you'd handle last-minute changes or coordinate travel logistics. Prepare specific examples from your past experiences that showcase your ability to stay calm under pressure and adapt quickly to changing circumstances.
✨Demonstrate Your Organisational Skills
Bring along a portfolio that includes examples of your organisational work, such as travel itineraries or meeting agendas. This will not only impress the interviewers but also give them a tangible sense of how you can improve administrative systems and increase efficiency.
