HR & Recruitment Administrator in Northampton

Job Description:

Role Title: HR & Recruitment Administrator

Department: People & Culture

Role:

The HR and Recruitment Administrator will provide day-to-day administrative and operational support across all areas of the employee lifecycle, from recruitment and onboarding to HR recordkeeping and employee engagement.

You’ll be the first point of contact for HR queries, ensure smooth candidate and employee experiences, and help us build efficient, scalable processes that reflect our company culture and growth ambitions.

Responsibilities:

Recruitment Administration

· Support end-to-end recruitment across all departments, from posting job ads to coordinating interviews and onboarding.

· Manage the applicant tracking system (ATS), ensuring candidate data is accurate, organised, and compliant.

· Schedule interviews, liaise with hiring managers, and provide regular updates to candidates.

· Draft and publish job descriptions and ads in line with brand tone and DE&I goals.

· Prepare offer letters, employment contracts, and onboarding packs.

· Maintain recruitment reports, track hiring metrics, and support employer branding initiatives (careers page, social posts, events).

HR Administration

· Maintain accurate and confidential employee records, both digital and physical.

· Support the onboarding and offboarding processes, including induction scheduling and exit documentation.

· Administer HR documentation such as contracts, policy updates, and reference requests.

· Assist in managing HR systems (HRIS), ensuring data integrity and compliance.

· Support payroll preparation by maintaining up-to-date records of new starters, leavers, and changes.

· Respond to day-to-day employee queries on HR policies, benefits, and procedures.

· Help coordinate training sessions, performance reviews, and engagement initiatives.

· Support internal communications related to HR updates and events.

General Support

· Assist with HR projects such as policy reviews, wellbeing programmes, and process improvements.

· Uphold confidentiality, data protection, and equality standards at all times.

· Champion company culture and values through everything you do.

Skills & Experience

Essential:

· Previous experience in HR or recruitment administration (ideally in a fast-paced, growing business).

· Excellent organisation skills and attention to detail.

· Strong communication and interpersonal skills.

· Confident using HR/recruitment systems and digital tools (e.g. ATS, HRIS, Google Workspace, or MS Office).

· Ability to manage multiple priorities and meet deadlines.

· Discreet and professional approach to handling sensitive information.

Desirable:

· Experience within a start-up or scale-up environment.

· Interest in the beauty, fashion, or e-commerce industry.