Accounts Payable Specialist

We are looking for a unique talent to join us as Accounts Payable Specialist based at our London HQ, near Holborn station.

The individual will support our hotels in our centralised Finance department and will be responsible for managing the full cycle of Procure-to-Pay, ensuring accuracy and compliance in all AP transactions from vendor management, purchase orders, delegation of authority approvals, payments and vendor reconciliations.

This position contributes to smooth financial operations and supports cash flow management for the company.

Key Systems requirements:

Birchstreet, Sage Intacct

Function of this role:

• Process vendor invoices, match to purchase orders/receipts, and verify appropriate approvals and post all relevant general ledger entries.
• Propose payment runs, ensuring timely payment and proper documentation.
• Maintain and reconcile accounts payable ledgers on a regular basis.
• Manage the allocation and recharging of centrally expensed items to participating hotels.
• Review submitted employee expense reports to ensure completeness, compliance, and accuracy, seek approvals and post general ledger entries.
• Process credit card expenses for marketing related charges.
• Respond to vendor inquiries, resolve discrepancies, and maintain accurate transaction records.
• Assist in month/quarter/year-end financial closing, reporting, and audits.
• Maintain vendor files, ensuring data accuracy and compliance.
• Coordinate with internal teams to ensure policy adherence and efficient workflow.
• Undertake AR specialist responsibilities as and when required.
• Perform other tasks as assigned by the Company as and when required.

Alongside these key roles and responsibilities, the incumbent of the role will be required to demonstrate the fundamentals of the company’s Value’s.

Compensation: To be discussed