At a Glance
- Tasks: Assist in processing transactions and maintaining financial records using Sage accounts.
- Company: Join a dynamic finance team in a supportive environment.
- Benefits: Enjoy competitive pay, generous leave, and health insurance perks.
- Other info: Smart casual dress code and opportunities for professional growth.
- Why this job: Gain valuable experience in finance while working with a collaborative team.
- Qualifications: Experience in transactional accounting and familiarity with accounting software preferred.
The predicted salary is between 30000 - 40000 € per year.
Working for the Finance Manager, the main tasks include preparing paperwork for processing transactions using Sage accounts and other commercial software; responsible for and answering the department email inbox; maintaining various electronic records; electronic filing of all documents and any other duties as required. The Accounts Assistant has an important responsibility to preserve the confidentiality of company related information that they may come across.
Key Responsibilities
- Cashbook
- Accurately record all bank and cash transactions
- Perform bank and other reconciliations
- Foreign currency revaluations
- Responsible for petty cash and foreign currency
- Month end ledger work reconciliations
- Sales Ledger & Credit Control
- Monitor sales invoices produced by Export Team
- Raise customer statements
- Assist with credit control on outstanding debtors
- Month end ledger work reconciliations
- Purchase Ledger
- Collate and check supplier invoices, despatch notes and other documents ready for input
- Raise purchase orders
- Process supplier invoices and credit notes in finance system
- Scan supplier invoices and credit notes into finance system and server folder
- Analysis of staff expenses
- Analysis of corporate card expenses
- Month end ledger work reconciliations
- Payment Runs and Creditor Reviews
- Prepare and process supplier payments as per financial policies
- Month end ledger work reconciliations
- Other
- Ensure that there are work instructions for all finance department tasks
- Ensure that all documents are filed appropriately within the company network, protected by file access permissions
- Undertake training as required
- Confidentiality
- The Accounts Assistant will come across a wide variety of information relating to the company that must be kept confidential. This information may, for example, relate to financial transactions, legal processes, payroll and other employee-related information and other information for which we have a legal, moral or commercial duty to preserve confidentiality.
- To protect confidentiality the following practical steps should be followed:
- Ensure that confidential information is not disclosed inappropriately, seeking advice from your manager if you are unsure what may be disclosed and to whom
- Ensure that confidential information is held in the correct part of the network, appropriately protected by file access permissions
- Ensure that passwords are secure and not shared
- Lock your PC screen or log off when you are away from your desk.
- Dispose of confidential material by shredding it
- Inform the Finance Manager if you believe that our arrangements for protecting confidentiality are not adequate.
Skills, Knowledge and Expertise
5 years minimum transactional processing accounting experience across all ledgers. Desirable would be if they had any involvement in implementing a new accounting system. Use of Dynamics 365 Business Central would be advantageous.
Benefits
- Discretionary annual profit share bonus
- 27 days annual leave plus bank holidays
- 5% employee and 5% employer contributions through our via our salary sacrifice workplace pension scheme
- Group Income Protection Insurance Scheme
- Private Medical Insurance
- Death In Service Scheme
- Electric Vehicle Scheme
- Smart casual dress code
Account's Assistant in Bicester employer: OxTS
As an Accounts Assistant, you will thrive in a supportive and dynamic work environment that values confidentiality and precision. Our company offers a range of benefits including a discretionary annual profit share bonus, generous annual leave, and a comprehensive pension scheme, all while fostering a culture of growth and development. Located in a vibrant area, we encourage our employees to engage in continuous learning and provide opportunities for career advancement, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Account's Assistant in Bicester
✨Tip Number 1
Network like a pro! Reach out to people in the finance industry, especially those who work with Sage accounts or similar software. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of cashbook management and reconciliations. We want you to show off your skills confidently, so practice answering questions related to month-end processes and credit control.
✨Tip Number 3
Don’t forget to showcase your attention to detail! During interviews, share examples of how you've maintained confidentiality and accuracy in your previous roles. This will highlight your fit for the Accounts Assistant position.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Account's Assistant in Bicester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Account's Assistant role. Highlight your experience with transactional processing and any relevant software like Sage or Dynamics 365. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your understanding of confidentiality and how you’ve handled sensitive information in the past. We love a good story!
Be Clear and Concise:When filling out your application, keep it clear and to the point. Avoid jargon and make sure your key responsibilities and achievements are easy to spot. We appreciate straightforward communication!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at OxTS
✨Know Your Numbers
Brush up on your accounting knowledge, especially around cashbook management and reconciliations. Be ready to discuss your experience with Sage accounts or any other commercial software you've used, as this will show you're prepared for the technical aspects of the role.
✨Confidentiality is Key
Since the role involves handling sensitive information, be prepared to talk about how you’ve maintained confidentiality in previous positions. Share specific examples of how you’ve ensured data protection and followed company policies regarding confidential information.
✨Show Your Organisational Skills
The Accounts Assistant role requires excellent organisational skills. Bring examples of how you've managed electronic records and filing systems in the past. Discuss any methods you use to stay organised, especially during month-end reconciliations.
✨Ask Smart Questions
Prepare thoughtful questions about the finance department's processes and how they handle challenges like credit control and supplier payments. This shows your genuine interest in the role and helps you understand if the company is the right fit for you.
