At a Glance
- Tasks: Assist in processing transactions and maintaining financial records using Sage accounts.
- Company: Join a dynamic finance team in Bicester with a focus on confidentiality and accuracy.
- Benefits: Enjoy 27 days leave, profit share bonuses, and private medical insurance.
- Other info: Smart casual dress code and opportunities for professional growth.
- Why this job: Gain valuable experience in finance while working in a supportive environment.
- Qualifications: 5 years of accounting experience and familiarity with various financial software.
The predicted salary is between 30000 - 40000 € per year.
Working for the Finance Manager, the main tasks include preparing paperwork for processing transactions using Sage accounts and other commercial software; responsible for and answering the department email inbox; maintaining various electronic records; electronic filing of all documents and any other duties as required. The Accounts Assistant has an important responsibility to preserve the confidentiality of company-related information that they may come across.
Department: Finance
Location: Bicester, United Kingdom
Key Responsibilities
- Cashbook
- Accurately record all bank and cash transactions
- Perform bank and other reconciliations
- Foreign currency revaluations
- Responsible for petty cash and foreign currency
- Month end ledger work reconciliations
- Sales Ledger & Credit Control
- Monitor sales invoices produced by Export Team
- Raise customer statements
- Assist with credit control on outstanding debtors
- Month end ledger work reconciliations
- Purchase Ledger
- Collate and check supplier invoices, dispatch notes and other documents ready for input
- Raise purchase orders
- Process supplier invoices and credit notes in finance system
- Scan supplier invoices and credit notes into finance system and server folder
- Analysis of staff expenses
- Analysis of corporate card expenses
- Month end ledger work reconciliations
- Payment Runs and Creditor Reviews
- Prepare and process supplier payments as per financial policies
- Month end ledger work reconciliations
- Other
- Ensure that there are work instructions for all finance department tasks
- Ensure that all documents are filed appropriately within the company network, protected by file access permissions
- Undertake training as required
- Confidentiality
- The Accounts Assistant will come across a wide variety of information relating to the company that must be kept confidential. This information may, for example, relate to financial transactions, legal processes, payroll and other employee-related information and other information for which we have a legal, moral or commercial duty to preserve confidentiality.
- To protect confidentiality the following practical steps should be followed:
- Ensure that confidential information is not disclosed inappropriately, seeking advice from your manager if you are unsure what may be disclosed and to whom
- Ensure that confidential information is held in the correct part of the network, appropriately protected by file access permissions
- Ensure that passwords are secure and not shared
- Lock your PC screen or log off when you are away from your desk
- Dispose of confidential material by shredding it
- Inform the Finance Manager if you believe that our arrangements for protecting confidentiality are not adequate
Skills, Knowledge and Expertise
- 5 years minimum transactional processing accounting experience across all ledgers
- Desirable would be if they had any involvement in implementing a new accounting system
- Use of Dynamics 365 Business Central would be advantageous
Benefits
- Discretionary annual profit share bonus
- 27 days annual leave plus bank holidays
- 5% employee and 5% employer contributions through our salary sacrifice workplace pension scheme
- Group Income Protection Insurance Scheme
- Private Medical Insurance
- Death In Service Scheme
- Electric Vehicle Scheme
- Smart casual dress code
Account's Assistant employer: OxTS
Join a dynamic finance team in Bicester as an Accounts Assistant, where you will enjoy a supportive work culture that prioritises employee growth and development. With benefits like a discretionary annual profit share bonus, generous annual leave, and a commitment to confidentiality, this role offers a meaningful opportunity to contribute to the company's success while enjoying a balanced work-life environment.
StudySmarter Expert Advice🤫
We think this is how you could land Account's Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who might know about openings for an Accounts Assistant. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Sage accounts and other commercial software. We all know that confidence is key, so practice answering common questions related to cashbook management and ledger reconciliations.
✨Tip Number 3
Don’t forget to showcase your attention to detail! During interviews, share examples of how you’ve maintained confidentiality and accuracy in previous roles. This will show potential employers that you take these responsibilities seriously.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team. So, don’t hesitate – hit that apply button!
We think you need these skills to ace Account's Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Account's Assistant role. Highlight your experience with Sage accounts and any relevant software you've used. We want to see how your skills match up with what we're looking for!
Showcase Your Attention to Detail:Since this role involves a lot of financial transactions and record-keeping, it's crucial to demonstrate your attention to detail. Include examples in your application that show how you've maintained accuracy in previous roles.
Keep It Professional Yet Friendly:While we love a friendly vibe, remember to keep your application professional. Use clear language and avoid slang, but don’t be afraid to let your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at OxTS
✨Know Your Numbers
Brush up on your accounting knowledge, especially around cashbooks, sales ledgers, and reconciliations. Be ready to discuss your experience with Sage accounts or any other commercial software you've used, as this will show you're prepared for the role.
✨Confidentiality is Key
Since the role involves handling sensitive information, be prepared to talk about how you’ve maintained confidentiality in previous positions. Share specific examples of how you’ve protected confidential data and why it’s important in finance.
✨Show Your Organisational Skills
The Accounts Assistant role requires excellent organisational skills. Bring examples of how you’ve managed electronic records and filing systems in the past. Discuss any methods you use to stay organised, especially when dealing with multiple tasks.
✨Ask Smart Questions
Prepare thoughtful questions about the finance department's processes and how they handle month-end reconciliations. This shows your interest in the role and helps you understand what will be expected of you if you get the job.
