People and Culture Coordinator in Oxford

Salary: £27,510- £29,500 pa, subject to qualifications and experience.

Benefits:

• Generous annual leave allowance
• Paid sick leave
• Enhanced family‑friendly leave
• Compassionate and emergency leave
• Pension scheme
• Life insurance policy
• Employment Assistance Program
• Access to vouchers and discounts
• Monthly wellbeing allowance

Reports to: People and Culture Manager

Location and Working Arrangements: Oxford – some home working is possible. Travel throughout Oxfordshire and further afield may be required.

Hours of Work: 37.5 hours per week. Full‑time (37.5 hrs per week), part‑time, or condensed hours will be considered, with responsibilities tailored accordingly.

Our Commitment to Inclusion and Diversity: Oxfordshire Youth warmly welcomes applications from the global majority, trans and non‑binary people and disabled people. Your potential to learn and grow in the role is important to us, so we want to hear from you even if your CV isn’t a 100% match with a job description. We nurture our community, creating an open, inclusive and diverse organisation where all team members feel a sense of belonging.

The Role: As People and Culture Coordinator, you will play a vital role in shaping an inclusive, values‑driven workplace where colleagues feel supported, developed, and inspired to deliver meaningful impact. Every positive employee experience you create, every process you strengthen, and every culture initiative you champion will directly enable our teams to better serve young people. We are seeking someone who is passionate about people and organisational culture, combining empathy with precision. Motivated by high standards and meaningful impact, you will coordinate core People and Culture processes, champion wellbeing and engagement, and help build a culture of inclusivity where everyone can thrive.

Key Responsibilities:

• People Operations and Administration: Ensure all People and Culture administration is completed accurately and within agreed timelines, maintaining complete, confidential, and GDPR‑compliant employee records. Coordinate recruitment processes from advertising through to onboarding, and deliver smooth induction experiences for all new starters.
• Recruitment and Onboarding: Manage recruitment logistics to ensure a positive and professional candidate experience, including interviews, offer letters, contracts, and pre‑employment checks. Gather feedback to continuously improve recruitment and induction processes.
• Employee Experience and Engagement: Support delivery of engagement initiatives and wellbeing activities. Coordinate internal communications about people updates, policy changes, and culture initiatives. Assist in planning and delivering team development days and organisation‑wide meetings, and monitor completion of mandatory training to support high staff retention and engagement levels.
• Relationship Building and Communication: Serve as a trusted first point of contact for people‑related queries. Communicate policies and procedures clearly and empathetically, build strong working relationships across all teams, handle sensitive conversations with discretion, and promote equity, diversity, and inclusion in all people processes.
• Culture and Organisational Development: Support implementation of People and Culture strategy and initiatives. Contribute to policy development, process improvement, and people reporting, including analysing data to identify trends, risks, and opportunities. Coordinate culture‑building initiatives that reinforce organisational values and support managers with guidance on people processes and best practice.
• Operational Excellence: Contribute to the continuous improvement of HR systems, processes, and documentation. Ensure all work aligns with organisational policies, safeguarding procedures, and employment legislation, maintaining high standards of accuracy, organisation, and follow‑through.

What We Offer: You’ll work closely with management and the team to shape and strengthen our people practices. You will receive ongoing mentorship and opportunities to develop your People and Culture knowledge and professional capability. We are a collaborative, cross‑organisational team. We value openness, professionalism, and creativity, and we create space for innovation and continuous improvement.

Development Opportunity: We are committed to supporting professional growth and are pleased to offer the successful candidate the opportunity to undertake the CIPD Level 5 Diploma in Human Resources, as well as other relevant People/HR development opportunities (subject to role requirements and performance).

Essential Requirements:

• Experience and Track Record: Previous experience in an entry‑level HR, L&D, or relevant People/HR role (2+ years in a similar position desirable). Experience supporting People and Culture functions in a professional setting. Experience handling confidential and sensitive information appropriately. Evidence of building positive and trusted working relationships. Ability to problem‑solve, troubleshoot, and support others to do the same. Experience in customer service, people support, or similar roles highly valued.
• Qualifications: CIPD Level 3 Foundation Certificate in People Practice or equivalent professional/business qualification. Strong IT skills, including proficiency in widely used programmes including Google Workspace. Strong written English skills essential for assignments and reporting.
• Skills and Competencies: Exceptional attention to detail. High emotional intelligence and strong interpersonal skills. Clear, professional written and verbal communication. Strong organisational and time management skills. Sound judgement and discretion. Ability to prioritise and manage competing demands.
• Technical Skills: Experience with HRIS systems or databases. Understanding of employment processes and GDPR requirements. Confidence in using IT systems for reporting, communication, and online learning.
• Personal Attributes: Values‑driven and committed to equity, diversity, and inclusion. Approachable, empathetic, and professional. Resilient and adaptable in a dynamic environment. Proactive with strong follow‑through. Committed to safeguarding and the values of youth work.
• Desirable Skills: Degree‑level qualification in a relevant subject desirable. Experience in the charity or non‑profit sector. Experience supporting recruitment and onboarding. Knowledge of GDPR and employment legislation. Experience using project management systems. Minute‑taking skills.