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- Tasks: Coordinate material deliveries and manage transport operations for UK sites.
- Company: Join a company that truly values its staff and fosters a supportive environment.
- Benefits: Enjoy flexible school hours with a part-time schedule, no weekends!
- Why this job: Gain hands-on experience in logistics while working closely with a dynamic team.
- Qualifications: 2 years of administrative experience required; must be local to Buckingham.
- Other info: This is an office-based role, so be ready to work in a collaborative space!
The predicted salary is between 22000 - 22500 £ per year.
Part-time Administrator – Flexible School Hours – Monday to Friday office based 27.5 hours a week
This is a great opportunity working for a company who value their staff. This is a varied and busy role.
Reporting to: Projects Director
Job Summary
Arranging, scheduling & monitoring material deliveries from Europe to UK sites.
Hiring & Monitoring Plant items as required by Contracts Department to UK sites.
Monitoring Trade, H&S Certification, and booking renewal courses.
Responsible for but not limited to the following items:-
Key Responsibilities
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Manage and co-ordinate arranging material transport with the Contracts team.
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Best buy from various transportation companies, transportation of materials into UK Sites.
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Plan and co-ordinate transport operations, material suppliers, and transportation companies.
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Manage importation process with suppliers and transportation companies.
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Regular discussions with Project Director/Manager as any potential site issues arising.
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Monitor transport costs, and delivery times.
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Update and report on delivery, and dispatch requirements.
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Ensure IT systems in place are maintained and kept updated.
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Track shipments/Deliveries.
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Resolve problems concerning transportation, supplier collections, and refer to manager if and when required.
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Ensure carrier compliance with company policies and procedures for
material transit and delivery.
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Best buy from various plant hire companies, plant items to support contracts team.
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Arrange deliveries/collections of plant items as directed by contracts team.
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Off hire plant with suppliers, monitor and report on live hires weekly to contracts team.
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Liaise with customers regarding delivery/collection of plant to sites.
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Administrative experience: 2 years (required)
Job Types: Part-time, Permanent
Pay: £22,000.00-£22,500.00 per year
Schedule:
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Day shift
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Monday to Friday
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No weekends
Application question(s):
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This is not a hybrid job, are you happy to work in the office Monday to Friday?
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Do you live within 30 minutes drive of Buckingham?
Administrator - 27 hours a week employer: Oxfordshire Recruitment
Contact Detail:
Oxfordshire Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - 27 hours a week
✨Tip Number 1
Familiarize yourself with the logistics and transportation industry, especially regarding material deliveries. Understanding the key players and processes involved will help you speak confidently about your knowledge during the interview.
✨Tip Number 2
Highlight any experience you have with scheduling and coordinating deliveries or transport operations. Be ready to share specific examples of how you've successfully managed similar tasks in previous roles.
✨Tip Number 3
Since this role involves regular communication with the Contracts team and Project Director, practice articulating your thoughts clearly and concisely. Good communication skills are essential for resolving issues and ensuring smooth operations.
✨Tip Number 4
Make sure to demonstrate your ability to work in a fast-paced environment. Prepare to discuss how you prioritize tasks and manage time effectively, as this role is described as varied and busy.
We think you need these skills to ace Administrator - 27 hours a week
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description. Understand the key responsibilities and required skills for the Administrator position, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your administrative experience, particularly any roles that involved scheduling, monitoring deliveries, or liaising with suppliers. Use specific examples to demonstrate your skills.
Address Application Questions: Be prepared to answer the application questions directly in your cover letter. Clearly state your willingness to work in the office Monday to Friday and confirm your proximity to Buckingham.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Oxfordshire Recruitment
✨Understand the Role
Make sure you thoroughly understand the responsibilities of the Administrator position. Familiarize yourself with tasks like arranging material deliveries and monitoring transport costs, as these will likely come up during the interview.
✨Show Your Organizational Skills
Since this role involves a lot of coordination and scheduling, be prepared to discuss your organizational skills. Share examples from your past experience where you successfully managed multiple tasks or projects simultaneously.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you would handle specific challenges related to transportation and logistics. Think about potential issues that could arise and how you would resolve them effectively.
✨Demonstrate Communication Skills
Effective communication is key in this role, especially when liaising with suppliers and the contracts team. Be ready to provide examples of how you've successfully communicated in previous roles, particularly in resolving issues or coordinating efforts.
