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- Tasks: Assist in planning and delivering exciting international events for OxfordAQA.
- Company: Join OxfordAQA, a dynamic exam board linked with Oxford University Press and AQA.
- Benefits: Enjoy 25 days holiday, flexible working, and great employee perks.
- Why this job: Be part of a vibrant team making a global impact through education.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
- Other info: Hybrid working policy requires at least 2 days in the office.
The predicted salary is between 30000 - 42000 £ per year.
OxfordAQA is a rapidly expanding international exam board, made up of a collaboration of Oxford University Press and AQA, offering International GCSEs and A-levels to schools outside the UK. OxfordAQA runs a varied portfolio of high-quality international events, including promotional launch events, subject-specific in-person workshops and professional development webinars.
About the Role
This role sits in the OxfordAQA marketing team, working alongside the Events Manager and Assistant Events Manager and reporting to the Head of Marketing and Events. You will support the administration and delivery of OxfordAQA’s rapidly growing events portfolio to ensure it meets our strategic objectives and achieves maximum return on investment. A typical day in this role might include a selection of the following:
- Preparation of event materials, content and follow-up resources
- Data manipulation
- Facilitating and hosting online meetings between examiners and customers
- Communication with customers by email
- Assisting in the preparation of travel plans for trainers
- Event-related website maintenance
There will also be an expectation to support the wider OxfordAQA Events and Marketing Teams as needed in other tasks. We operate a hybrid working policy that requires a minimum of 2 days per week in the Oxford office.
About You
Essential:
- High quality interpersonal skills
- Excellent communication skills, with high quality written and spoken English
- Excellent attention to detail, particularly around data handling, crafting communications and proofreading
- Well-rounded knowledge of and experience using Microsoft Office products (Word, PowerPoint, Excel)
- Good understanding of how to process and present data efficiently in Microsoft Excel
Desirable:
- Experience with graphic design tools (Adobe Creative Suite/Canva/Adobe Express etc.)
- Understanding of GDPR regulations
- Experience using Microsoft Lists, Power Automate and Power BI
- Experience with web content management and/or video editing
- Experience related to event administration
Benefits
We care about work/life balance here at OUP. With this in mind we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (3-days) and a 35-hour working week. We are open to discussing flexibility in respect to working patterns, dependent on role. We also have a great variety of active employee networks and societies. We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts. This role comes with the added benefit of a discretionary annual payment.
Events Coordinator employer: Oxford University Press
Contact Detail:
Oxford University Press Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Familiarise yourself with OxfordAQA's events portfolio. Understanding the types of events they run and their strategic objectives will help you demonstrate your enthusiasm and knowledge during any discussions or interviews.
✨Tip Number 2
Network with professionals in the events industry, especially those who have experience in educational events. This can provide you with insights into best practices and may even lead to referrals or recommendations.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel. Being able to efficiently manipulate and present data is crucial for this role, so consider taking a short course or tutorial to enhance your proficiency.
✨Tip Number 4
Showcase your communication skills by engaging with OxfordAQA on social media or through their events. This not only demonstrates your interest but also gives you a chance to connect with the team and learn more about their culture.
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination and marketing. Emphasise your interpersonal and communication skills, as well as your proficiency with Microsoft Office products.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your understanding of OxfordAQA's mission. Mention specific experiences that demonstrate your attention to detail and ability to manage multiple tasks.
Showcase Relevant Skills: In your application, clearly outline your experience with data handling and any graphic design tools you are familiar with. Highlight your understanding of GDPR regulations and any experience with web content management.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as attention to detail is crucial for this role.
How to prepare for a job interview at Oxford University Press
✨Showcase Your Communication Skills
As an Events Coordinator, excellent communication is key. Be prepared to demonstrate your ability to articulate ideas clearly and effectively during the interview. Consider sharing examples of how you've successfully communicated with diverse audiences in past roles.
✨Highlight Attention to Detail
Given the importance of detail in event administration, be ready to discuss specific instances where your attention to detail made a difference. This could include proofreading materials or managing data accurately. Bring along examples if possible!
✨Familiarise Yourself with Relevant Tools
Make sure you have a good understanding of Microsoft Office products, especially Excel, as well as any graphic design tools you might have used. Mentioning your experience with these tools can set you apart from other candidates.
✨Understand the Company’s Events Portfolio
Research OxfordAQA's events and their strategic objectives. Being knowledgeable about their current offerings will show your genuine interest in the role and help you answer questions more effectively. Prepare some thoughtful questions about their events to ask at the end of the interview.