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For Companies At a Glance
- Tasks: Welcome visitors and manage administrative tasks in a vibrant office environment.
- Company: Join Oxford University Press, a leading educational publisher with a commitment to excellence.
- Benefits: Enjoy 25 days holiday, pension contributions, and local discounts to enhance your lifestyle.
- Why this job: Be the face of our organisation and make a positive impact every day.
- Qualifications: Experience in reception and admin support, plus strong communication and IT skills required.
- Other info: This is a part-time role, working 25 hours a week in our Oxford office.
We are seeking a highly professional and personable, part-time, Administrator/Receptionist to oversee the reception area of our Head Office in Great Clarendon Street, Oxford. As the first point of contact for visitors, you will play a crucial role in creating a positive and lasting impression of our organisation. In addition to welcoming guests, you will manage various administrative tasks, including room bookings and other office coordination duties. The ideal candidate will demonstrate exceptional professionalism, strong organisational skills, and the ability to represent our company with integrity and efficiency.
Key Responsibilities
- To represent OUP as the first point of contact with visitors giving a professional and welcoming impression of the organisation.
- To maintain accurate records of visitors, contractors, and employees, issue identification badges, and assist with security procedures to ensure proper access to the building.
- To provide admin support to the Real Estate team.
- To be integrated within the Facilities and Security team, identifying and reporting any incidents.
- To take, record and issue messages for or from visitors.
- To ensure and maintain the tidiness and general appearance of the reception area.
- To administer bookings of conference/meeting rooms, including the co-ordination of equipment.
This is a part-time position working 25 hours (12:00 – 17:00 Monday to Friday) per week. This role will work on-site at our Oxford office.
About You
To be successful in this role, you will ideally have/be:
- Significant experience of providing reception and administrative support for a larger organisation.
- Excellent communication skills.
- Intermediate level IT skills, including Word & Excel.
- Solid organisational skills.
- Reliable and consistent in approach to duties.
Benefits
We care about work/life balance here at OUP. With this in mind, we offer 25 days’ holiday that rises with service, plus bank holidays and Christmas closure (pro-rated for part-time colleagues). We also have a great variety of active employee networks and societies.
We help make your money go further by contributing to your pension up to 12%, offering loans and savings schemes through our partnership with Salary Finance, in addition to travel to work schemes and access to a wide range of local discounts.
Please note this advert may be removed before the advertised end date, so we encourage you to apply as soon as possible. We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
Administrator & Receptionist (Part Time) employer: Oxford University Press
Contact Detail:
Oxford University Press Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator & Receptionist (Part Time)
✨Tip Number 1
Familiarise yourself with the company culture and values of OUP. Understanding their commitment to diversity and inclusion can help you align your approach during any interviews or discussions, showcasing that you are a good fit for their team.
✨Tip Number 2
Practice your communication skills, as this role requires excellent verbal interaction. Consider role-playing scenarios where you greet visitors or handle inquiries, which will help you feel more confident in presenting yourself professionally.
✨Tip Number 3
Brush up on your IT skills, particularly with Word and Excel. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates, showing that you're ready to handle administrative tasks effectively.
✨Tip Number 4
Prepare examples of your organisational skills from previous roles. Think of specific instances where you successfully managed multiple tasks or improved processes, as these anecdotes can illustrate your capability to excel in the Administrator/Receptionist position.
We think you need these skills to ace Administrator & Receptionist (Part Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception and administrative roles. Emphasise your communication skills and any previous work in larger organisations, as these are key for this position.
Craft a Strong Cover Letter: Write a cover letter that showcases your professionalism and ability to create a welcoming environment. Mention specific examples of how you've successfully managed reception duties or administrative tasks in the past.
Highlight IT Skills: Since intermediate IT skills are required, ensure you mention your proficiency in Word and Excel. If you have experience with other relevant software, include that too, as it can set you apart from other candidates.
Showcase Organisational Skills: In your application, provide examples of how you've demonstrated strong organisational skills in previous roles. This could include managing schedules, coordinating meetings, or maintaining records effectively.
How to prepare for a job interview at Oxford University Press
✨Showcase Your Professionalism
As the first point of contact, it's essential to demonstrate a high level of professionalism. Dress appropriately and maintain a friendly yet formal demeanour throughout the interview.
✨Highlight Your Organisational Skills
Be prepared to discuss your experience with administrative tasks. Share specific examples of how you've managed schedules, bookings, or any other organisational duties in previous roles.
✨Demonstrate Communication Skills
Effective communication is key for this role. Practice articulating your thoughts clearly and confidently, and be ready to answer questions about how you handle interactions with visitors and colleagues.
✨Familiarise Yourself with the Company
Research the organisation and its values before the interview. Understanding their mission will help you align your answers with what they are looking for in a candidate.
