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- Tasks: Support medical education programmes and manage administrative tasks in a dynamic healthcare environment.
- Company: Join Oxford University Hospitals, a leading NHS teaching trust dedicated to exceptional healthcare services.
- Benefits: Enjoy a part-time role with flexible hours and the chance to make a real impact.
- Why this job: Be part of a compassionate team that values excellence and supports healthcare delivery.
- Qualifications: 3 A Levels or equivalent experience; strong communication skills required.
- Other info: This is a fixed-term contract for 12 months, with potential for early closure due to high applications.
The predicted salary is between 22600 - 26100 £ per year.
Fraudulent recruiters have been using social media platforms to dupe potential job seekers into divulging personal and financial information.
Please read more about this at the link below:
Band 5 NurseandBand 2 Healthcare Support Workerrecruitment iscentralised, meaning when you apply you will be considered fora number of rolesacross the Trust. If you have any questions please email:nursing.careers@ouh.nhs.uk .
Domestic,catering,porteringandmaintenance engineerservices at some of our hospitals are provided by our PFI partners. For these jobs, please seevacancies with our PFI partners .
Fraudulent recruiters have been using social media platforms to dupe potential job seekers into divulging personal and financial information.
Sophisticated frauds, involving grooming of targeted individuals, shows the fake recruiter asking the unsuspecting job seeker to take part in a fake job interview, either over the phone or via WhatsApp, and also sending fraudulent follow-up correspondence offering job positions.
Any communication about jobs at Oxford University Hospitals will come from \’Trac\’, or via an ouh.nhs.uk email address.
All meetings and interviews will be scheduled on Microsoft Teams from a verified OUH email account.
If you have any doubts about any correspondence around recruitment, please contact us.
Centralised Recruitment – Medical Education Administrator
Band 4
Main area Medical Education Department Grade Band 4 Contract Fixed term: 12 months (FTC) Hours Part time – 20 hours per week (08:30 – 15:00 on Monday & Wednesday and 08.30 – 15:30 on Tuesday) Job ref 321-CENT-7274124-B4-PUB
Site Horton General Hospital Town Banbury Salary £26,530 – £29,114 per annum/pro rata Salary period Yearly Closing 27/07/2025 23:59 Interview date 19/08/2025
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises of four hospitals – the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
Many of our recruitment programmes useValue Based Interviewingto identify those who have the skills we seek, who share our values and who are able to deliver compassionate excellence from the outset. We know that this makes a significant difference to your job satisfaction and above all the outcomes and experience of our patients and their families. For more information about our Values and Value Based Interviewing please visitwww.ouh.nhs.uk/about/vision-and-values
Job overview
We are #OneTeamOneOUH
Are you passionate about making a difference in the NHS?Do you excel in administrative tasks and thrive in dynamic environments?If so, we have exciting opportunities for you!
Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK\’s healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.
Our administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Administrator within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Corporate operations across the hospital.
Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.
Main duties of the job
We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.
This week are currently recruiting for the following Bands 2 and 3 role across the organisation:
- Medical Education Administrator – 20 hours per week, 12 month fixed-term contract. Location: Horton Hospital
When applying please:
- Include as much detail as possible in the application inc. qualifications, roles and responsibilities
- Include a supporting statement and showcase your skills and experience
Please note, this vacancy may close early if there are sufficient applications.
If you are ready to take on this rewarding role and be part of a dedicated team, we would love to hear from you.
Join us at the NHS, where your administrative skills can make a real impact on healthcare delivery. Apply today and help us shape the future of healthcare!
Working for our organisation
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals – the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals – Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
Detailed job description and main responsibilities
The post holder is responsible to the Deputy Medical Education Manager for managing and supporting medical education programmes within the Trust in the areas of Postgraduate Medical, GP education and the Education Centre. There are currently 900 doctors in training.
The post holder will work independently and liaises and works with the Deputy Medical Education Manager to contribute to the running of the Education Centre by providing quality administrative support to the North Oxfordshire GP Programme Directors and support the Resident Doctor OUH Study Leave team.
Duties:
1 GP Training Programme
To liaise closely with the General Practice Programme Directors and assist them with all work in connection with the Training Scheme which includes the following but is not limited to:
To organise, advise, plan, manage and support the following areas of the training programme where relevant to that programme:
· Educational onboarding/welcome programme
· Mandatory teaching
· Mid Term and End of Year Assessments
· Teams platform and other educational portals
Signposting doctors to information on:
· Study Leave
· Educational and clinical supervision
2 Study Leave for Resident Doctors in Training
· To deal with enquiries relating to study leave.
· Processing data and keeping accurate records.
· To liaise with Resident Doctors efficiently as possible through good communication.
· To liaise with the Study Leave Officer, HR Records Team and UHB
Person specification
Experience
- Proven office experience
- Proven experience of working in a customer focused environment
Qualifications
- 3 A/T Levels (or equivalent) at Grade C or above or equivalent experience
- GCSEs (or equivalent) in English and Maths at Grade C or above or equivalent experience
Skills
- Excellent communication skills both verbal and written.
- Able to provide, receive and forward on complex, sensitive and contentious information.
- Able to work effectively under pressurev
COVID-19: The COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment , we do encourage our staff to get vaccinated. If you are unvaccinated there is helpful advice and information at Oxfordshire County Council Website where you can also find out more about how to access vaccination.
Vacancy Closures: Please note, this vacancy may close early if a high volume of applications are received.
Probation Period: This post is subject to a 6 month probationary period. If you currently hold a contract of employment with the Oxford University Hospitals, this will not apply. This statement does not apply to Medical staff or Executive Appointments.
Referencing: When providing employment reference details please provide correct work related email addresses so references can be sought promptly when we are looking to progress your application. Your first referee will need to be your line manager, supervisor or clinical lead from your current or most recent post or place of study. Please note that if you have previously worked for the Trust we will require a reference from your last Manager, this information is essential if your offer of employment is to be confirmed.
Next Steps: Please make sure that you read the job description and person specification, and that your supporting statement reflects this as your application will be judged against these criteria. Candidates selected for interview will be contacted after the short-listing process, usually within 2 weeks. (Please note that shortlisting times vary when applying for a Medical position within the Trust). The majority of correspondence will be via the e-recruitment system; therefore you should check your emails regularly including junk mail folders in web-based email products.
No unsolicited recruitment agency telephone calls or emails.
Employer certification / accreditation badges
Application numbers
Please note that this job advertisement will close automatically once the application limit is reached, regardless of whether this occurs before the advertised closing date.
Domestic / catering / porteringservices at theJohn Radcliffe Hospitalare provided byMitie.
Domestic / catering / portering / maintenance engineerservices at theChurchill HospitalandNuffield Orthopaedic Centreare provided byG4S.
Maintenance engineer services at the John Radcliffe Hospital are provided by Equans.
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Centralised Recruitment - Medical Education Administrator employer: Oxford University Hospitals NHS Foundation Trust
Contact Detail:
Oxford University Hospitals NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Centralised Recruitment - Medical Education Administrator
✨Tip Number 1
Familiarise yourself with the values and mission of Oxford University Hospitals NHS Foundation Trust. Understanding their commitment to 'Delivering Compassionate Excellence' will help you align your responses during interviews and demonstrate that you share their values.
✨Tip Number 2
Prepare for Value Based Interviewing by reflecting on your past experiences. Think of specific examples where you've demonstrated compassion, respect, and improvement in your previous roles, as these qualities are highly valued in the NHS.
✨Tip Number 3
Network with current or former employees of the Trust. Engaging with them can provide insights into the work culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 4
Stay alert for any communications regarding your application. Ensure you check your email regularly, including your junk folder, as most correspondence will come through the e-recruitment system.
We think you need these skills to ace Centralised Recruitment - Medical Education Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Medical Education Administrator position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Craft a Strong Supporting Statement: Include a detailed supporting statement that showcases your relevant skills, experiences, and qualifications. Be sure to address how you embody the Trust's values of compassion, respect, learning, delivery, improvement, and excellence.
Highlight Relevant Experience: When detailing your work history, focus on experiences that demonstrate your administrative skills and customer service orientation. Use specific examples to illustrate your ability to manage tasks effectively in a dynamic environment.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial in an administrative role.
How to prepare for a job interview at Oxford University Hospitals NHS Foundation Trust
✨Understand the Values
Familiarise yourself with the Trust's values of compassion, respect, learning, delivery, improvement, and excellence. Be prepared to discuss how your experiences align with these values during the interview.
✨Prepare for Value Based Interviewing
Since the recruitment process may involve Value Based Interviewing, think of specific examples from your past experiences that demonstrate your skills and how you embody the Trust's values. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Showcase Your Administrative Skills
Highlight your proven office experience and customer-focused approach. Be ready to discuss specific administrative tasks you've handled in previous roles and how they contributed to the efficiency of your team or organisation.
✨Ask Insightful Questions
Prepare thoughtful questions about the role and the Medical Education Department. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
