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- Tasks: Coordinate ethical approvals and contracts for clinical studies while ensuring compliance with regulations.
- Company: Join the Oxford University Clinical Research Unit, a leader in infectious disease research across Southeast Asia.
- Benefits: Enjoy competitive salary, medical insurance, annual bonuses, and 18 days of leave in your first year.
- Why this job: Make a real impact on global health while developing your skills in a supportive team environment.
- Qualifications: Degree in Science, Pharmacy, Medicine, or related field; strong English and Vietnamese skills required.
- Other info: This is an entry-level contract position with opportunities for growth and development.
Study Ethics and Contract Coordinator (JDHAN-0625-006)
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Department Clinical Trials UnitLocation Oxford University Clinical Research Unit, Ha Noi, Viet NamHours of work Full-time. Working hours are 37.5 hours per week.Tenure Initially for 1 year, including a 2-month probation period, with the possibility of extension.Reporting to Manager of CTUVacancy reference JDHAN-0625-006Background The Oxford University Clinical Research Unit (OUCRU) is a large-scale clinical and public health research unit, with sites offices in Ho Chi Minh City and Hanoi in Vietnam, Jakarta in Indonesia and Kathmandu in Nepal. In Vietnam, we are hosted by the Hospital of Tropical Diseases (HTD) in Ho Chi Minh City, and the National Hospital for Tropical Diseases (NHTD) in Hanoi. OUCRU Nepal has partnerships with the Patan Academy of Health Sciences and Patan Hospital, and OUCRU Indonesia exists in partnership with the University of Indonesia. As a Wellcome Trust Africa Asia Programme, we have received considerable support from the Wellcome Trust since our establishment in 1991.
OUCRU’s vision is to have local, regional and global impact on health by leading a locally driven research programme on infectious diseases in Southeast Asia. Priority is given to health issues important to the hospitals where we work, and to the countries as a whole where we operate: Vietnam, Indonesia and Nepal. All work is intended not only to benefit the patients seen daily at our host hospitals, but also to help improve patient care.
OUCRU employs approximately 320 people across Viet Nam and has an average annual budget of USD 12mil.
Please see more information on OUCRU website: summary A Study Ethics and Contract Coordinator will support studies through the required ethical and regulatory approvals and study project agreement, help to prepare study documentation, track study progress, maintain approvals/documentation during the study, and liaise with the study sites to ensure the study is run in compliance with international guidelines and local regulations. The post holder will contribute to the continued growth and development of the CTU team.Key responsibilities and tasks Responsible for supporting all Science and Ethics committee submissions (OxTREC, WorkTribe, Studyline and local ECs):
– Conducting Protocol And Study Documents Pre-reviews
- Work with the study staff for each new study to ensure the protocol and procedures comply with the applicable local and international regulatory standards and applications comply with requirements of applicable committee.
- Review clinical trial protocols in order to identify inconsistencies, errors and omissions.
– Conducting the submission and tracking of regulatory and ethical applications for clinical research to relevant local and international bodies.
– Being key contact to communicate IRB decisions and rationale to investigators.
– Maintain regulatory filing of essential documents for each study in accordance with the principles of Good Clinical Practice.
– Maintain an up-to-date understanding of clinical trial regulations and ethics, both local and international.
– Support the SAE reporting procedure, help PIs and coordinators to liaising with local ECs and MoH to send the SAE reports as required by the local ECs and MoH guideline
– Contribute in the development of study and site procedures for good research governance.
– Help study staff to develop appropriate ways to document all processes in a research study
– Act as the primary contact for local and national regulatory bodies regarding clinical trials.
– Perform general administrative duties as needed.
- Verify study document translation (English – Vietnamese)
– Contribute to the development of CTU systems, procedures and documentation, especially those relating to governance processes.
– Support to check and update the documents in CTU OUCRU sharepoint
– Attend career training to improve skills and update relevant knowledge
– Standardize the study project agreement to comply with the regulation and requirements Support to develop the study payment framework
– Support to develop the standard of procedures related to study project agreement, study payment and study budget management
– Support to the preparation of researches grant application budgets.
– Be involved in the development of research projects budgets and research contracts/agreements planning during the initiation and implementation stages at local sites.
– Prepare and review all research contracts/agreements with collaborators. Translate or verify the translation of research contract/agreement (ENG-VN-ENG). Ensure the proper and timely execution of these documents for research implementation.
– Actively liaise with PI and the study team to develop project agreement and other research related contracts/agreement, to decide reasonable payments and set up contract payment terms for the clinical studies.
– Closely work with OUCRU Finance Department to maintain correlation between the contracts and financing system of the Department and the CTU.
– Read and understand the relevant regulations/requirements relating to study finance or payment
Other Tasks As Required By CTU Manager.Selection CriteriaEssential Criteria
– Degree in Science, Pharmacy, Medicine, Nursing, Public Health or related field.
– Excellent Vietnamese and English language skills.
– Proven oral and written presentation skills.
– Diplomatic communication and interpersonal skills.
– High level of organizational and record-keeping skills.
– Understanding of ICH-GCP guidelines, local and international regulations on clinical research.
– Self-starter, detail-oriented, good time management, problem solver, flexible and adaptable, self-confident
Preferred Criteria
– Experience in conducting, coordinating, monitoring or quality-assuring of clinical research.Benefits – Contracted salary:
- Grade: RS3/IC3
- Salary ranges: $ 1,042 – $ 1,147 gross per month
– Optional insurance: In-patient and out-patient medical coverage;
– Personal accident insurance coverage
– Two months’ salary for annual bonus and clothes
– Annual leave 18 days each year for the first year
Other responsibilities and benefits are based on Viet Nam Labour Law.How to apply Interested qualified candidates are invited to send their detailed resume and cover letter in English, including copies of relevant degrees, certificates by email to
- The cover letter should detail:
– What part of your education, training or employment history has best equipped you for this position and why you would be a good candidate?
– Contacts of two referees who are your latest line managers and can provide details of relevant work experience and attitude
- We thank all applicants for their interest but only short-listed candidates will be contacted for interview.Contact personPham Thi Thanh HoaDeadline for submission9 July 2025
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Study Ethics and Contract Coordinator (JDHAN-0625-006) employer: Oxford University Clinical Research Unit
Contact Detail:
Oxford University Clinical Research Unit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Study Ethics and Contract Coordinator (JDHAN-0625-006)
✨Tip Number 1
Familiarise yourself with the ICH-GCP guidelines and local regulations on clinical research. Understanding these standards will not only help you in interviews but also demonstrate your commitment to ethical practices in clinical trials.
✨Tip Number 2
Network with professionals in the clinical research field, especially those who have experience with ethics committees and regulatory bodies. This can provide you with valuable insights and potentially lead to referrals that could enhance your application.
✨Tip Number 3
Stay updated on recent developments in clinical trial regulations and ethics by following relevant journals and attending webinars. This knowledge can set you apart during discussions in interviews and show your proactive approach to professional development.
✨Tip Number 4
Prepare to discuss specific examples from your past experiences where you successfully managed documentation or liaised with regulatory bodies. Being able to articulate these experiences clearly will demonstrate your capability for the role.
We think you need these skills to ace Study Ethics and Contract Coordinator (JDHAN-0625-006)
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure your cover letter specifically addresses the responsibilities and qualifications listed in the job description. Highlight your relevant education, training, and experience that make you a strong candidate for the Study Ethics and Contract Coordinator position.
Showcase Language Skills: Since excellent Vietnamese and English language skills are essential, provide examples of your proficiency in both languages. Mention any relevant experiences where you used these skills, especially in a professional or academic setting.
Detail Your Organisational Skills: The role requires high-level organisational and record-keeping skills. Use your CV to demonstrate how you've successfully managed projects or tasks in the past, including any specific tools or methods you used to stay organised.
Provide Referee Contacts: Include the contacts of two referees who can vouch for your work experience and attitude. Make sure they are recent line managers and inform them beforehand so they are prepared to provide a positive reference.
How to prepare for a job interview at Oxford University Clinical Research Unit
✨Know Your Regulations
Familiarise yourself with ICH-GCP guidelines and local regulations on clinical research. Being able to discuss these during your interview will show that you understand the ethical landscape of the role.
✨Showcase Your Communication Skills
As a Study Ethics and Contract Coordinator, you'll need excellent communication skills. Prepare examples of how you've effectively communicated complex information in previous roles, especially in both English and Vietnamese.
✨Demonstrate Organisational Skills
Highlight your ability to manage multiple tasks and maintain accurate records. Bring examples of how you've successfully organised projects or documentation in the past, as this is crucial for the role.
✨Prepare Thoughtful Questions
At the end of the interview, be ready to ask insightful questions about the team, the projects you'll be working on, and the organisation's goals. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
