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For Companies At a Glance
- Tasks: Support ethical approvals, manage documentation, and ensure compliance in clinical research.
- Company: Join Oxford University Clinical Research Unit, a leader in impactful health research across Southeast Asia.
- Benefits: Enjoy competitive salary, medical insurance, annual bonuses, and 18 days of leave.
- Why this job: Be part of a dynamic team making a difference in global health while developing your skills.
- Qualifications: Degree in Science or related field; fluent in Vietnamese and English; strong communication skills.
- Other info: Entry-level position with potential for contract extension; apply by 16th May 2025.
Join to apply for the Ethics and Contract Specialist role at Oxford University Clinical Research Unit.
Position Details
- Department: Clinical Trials Unit
- Location: Oxford University Clinical Research Unit, Ha Noi, Viet Nam
- Hours of work: Full-time, 37.5 hours/week
- Tenure: Initially 1 year, with a 2-month probation, possible extension
- Reporting to: Manager of CTU
Background
The Oxford University Clinical Research Unit (OUCRU) conducts large-scale clinical and public health research across Southeast Asia, with sites in Vietnam, Indonesia, and Nepal. Established in 1991 and supported by the Wellcome Trust, OUCRU aims to impact health locally, regionally, and globally.
Job Summary
The Ethics and Contract Specialist will support ethical and regulatory approvals, prepare documentation, track studies, maintain compliance, and liaise with study sites to ensure adherence to international and local regulations. The role contributes to the growth of the CTU team.
Key Responsibilities
- Support submissions to ethics and science committees (OxTREC, WorkTribe, Studyline, local ECs).
- Review protocols and study documents for compliance and accuracy.
- Manage regulatory and ethical application submissions and tracking.
- Communicate IRB decisions to investigators.
- Maintain regulatory files according to GCP principles.
- Stay updated on clinical trial regulations and ethics.
- Support SAE reporting and liaise with ECs and MoH.
- Contribute to research governance procedures and documentation.
- Translate study documents (English-Vietnamese).
- Develop CTU systems, procedures, and documentation.
- Assist in developing study project agreements, payment frameworks, and budgets.
- Review and translate research contracts/agreements.
- Liaise with PIs and study teams on contracts and payments.
- Coordinate with Finance Department to align contracts and financing.
- Perform administrative duties as needed.
Selection Criteria
Essential:
- Degree in Science, Pharmacy, Medicine, Nursing, Public Health, or related field.
- Fluent in Vietnamese and English.
- Excellent communication skills.
- Organized with good record-keeping.
- Knowledge of ICH-GCP and local/international regulations.
- Self-motivated, detail-oriented, adaptable.
Preferred:
- Experience in clinical research coordination or monitoring.
Benefits
- Salary: USD 1,042 – 1,147 gross/month (Grade RS3/IC3)
- Optional insurance: Medical and accident coverage.
- Two months’ salary as annual bonus.
- 18 days annual leave in the first year.
Application Process
Send your CV and cover letter in English, including degree certificates, to Ms. Pham Thi Thanh Hoa at hoaptt@oucru.org. The cover letter should specify how your background suits this role and include two referees. Deadline: 16th May 2025.
Additional Details
- Seniority level: Entry level
- Employment type: Contract
- Job functions: Legal
- Industries: Research Services
Ethics and Contract Specialist (JDHAN-0525-006) employer: Oxford University Clinical Research Unit
Contact Detail:
Oxford University Clinical Research Unit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Ethics and Contract Specialist (JDHAN-0525-006)
✨Tip Number 1
Familiarise yourself with the specific ethical and regulatory frameworks relevant to clinical trials in Vietnam. Understanding local regulations will not only help you in interviews but also demonstrate your commitment to compliance and ethics in research.
✨Tip Number 2
Network with professionals in the clinical research field, especially those who have experience with ethics committees or regulatory submissions. Engaging with these individuals can provide valuable insights and potentially lead to referrals or recommendations.
✨Tip Number 3
Stay updated on recent developments in clinical trial regulations and ethical standards by following relevant journals and attending webinars. This knowledge will not only prepare you for discussions during the interview but also show your proactive approach to professional development.
✨Tip Number 4
Prepare to discuss specific examples from your past experiences that highlight your organisational skills and attention to detail. Being able to articulate how you've successfully managed compliance or documentation in previous roles will strengthen your candidacy.
We think you need these skills to ace Ethics and Contract Specialist (JDHAN-0525-006)
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Ethics and Contract Specialist position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Craft a Compelling Cover Letter: Your cover letter should clearly articulate how your background suits the role. Be specific about your relevant experience in clinical research, ethics, and compliance, and mention your fluency in both Vietnamese and English.
Highlight Relevant Experience: In your CV, emphasise any previous roles or projects that demonstrate your knowledge of ICH-GCP and local/international regulations. Include any experience in clinical research coordination or monitoring, as this is preferred for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or inconsistencies. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Oxford University Clinical Research Unit
✨Know Your Regulations
Familiarise yourself with ICH-GCP guidelines and local regulations relevant to clinical trials. Being able to discuss these in detail will show your understanding of the ethical landscape and your readiness for the role.
✨Showcase Your Communication Skills
As the role requires liaising with various stakeholders, demonstrate your excellent communication skills during the interview. Prepare examples of how you've effectively communicated complex information in the past.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities in ethical dilemmas or compliance issues. Think of scenarios from your past experiences where you had to navigate such challenges and be ready to discuss them.
✨Highlight Your Organisational Skills
The position demands strong organisational abilities. Be prepared to discuss how you manage multiple tasks, maintain records, and ensure compliance with regulations. Use specific examples to illustrate your methods.
