At a Glance
- Tasks: Coordinate summer school programmes and manage key operational processes.
- Company: Join Oxford Royale, a leader in elite summer education experiences.
- Benefits: Competitive salary, flexible working options, and a vibrant team culture.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Be at the heart of delivering transformative educational experiences for young people.
- Qualifications: Strong organisational skills and a proactive approach to problem-solving.
The predicted salary is between 35000 - 35000 € per year.
About Oxford Royale
Oxford Royale is a leading global provider of elite summer schools. Driven by a firm belief that education is about much more than a formal classroom, we offer young people unparalleled cultural and learning experiences, giving them a window to a world of opportunity.
We are seeking a highly organised and detail-oriented Operations Coordinator to support the planning and delivery of our summer school programmes across Oxford, Cambridge, and London. This role sits at the heart of programme delivery, with responsibility for coordinating key operational systems, managing critical documentation, and ensuring compliance with college and internal requirements. You will play a central role in preparing for and supporting the smooth execution of a large-scale, multi-site summer programme. This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys managing complex administrative processes, and takes ownership of delivering high-quality operational outcomes.
Duties and Responsibilities
- Provide administrative support for operations activities and processes.
- Lead the administration and coordination of specific projects and processes during the lead up to and delivery of the summer school, including completing contractual deadlines, compliance documentation reviews, and collating student feedback.
- Support the set up and sharing of key templates, folder structures, and documentation for use by summer team members.
- Triage inbound communications from summer delivery teams, escalating issues promptly.
- Provide support to the wider Operations team throughout the planning cycle and during the delivery of the summer school as required.
- Support the delivery of events and activities during the summer school, such as setting up venues and supporting in person at events.
Person Specification
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent attention to detail, particularly when working with data and documentation.
- Strong team player, with a flexible and adaptable approach to working in a dynamic, fast-paced environment.
- Highly proactive with the ability to follow own initiative and manage multiple priorities simultaneously.
- Able to work independently while also collaborating effectively with a wider team.
- Problem-solving skills, able to challenge self and others to create solutions and strive for improved ways of working.
- Excellent written and verbal communication skills.
- IT proficient, including Google Workspace.
Desirable Experience
- Experience coordinating administrative or operational processes.
- Experience working with operational systems, databases, or CRM platforms.
- Experience working within the education industry or summer school programmes.
- Experience of budget management and using purchase order systems.
Position Details
- Hours: 40 hours per week (flexibility with evenings and weekends needed during summer delivery)
- Location: Based at our Oxford office, with hybrid working options during April - May 2026, onsite presence required from June onwards
- Summer Delivery: During the delivery of the summer schools, this role requires being on-the-ground at sites in Oxford, Cambridge and London, as well as supporting delivery of activities in evenings and weekends.
- Salary: £35,000 per annum
- Role: ASAP start. Fixed-term until end August 2026.
- Reports to: Operations Manager, Head of Programmes
Equal Opportunity Statement
At Oxford Royale, we are committed to fostering an inclusive and supportive environment for all. We believe in building a community that reflects the diversity of the students we serve and are dedicated to equality, diversity and inclusion. Our goal is to cultivate a workplace where everyone feels valued and can contribute fully, regardless of background, age, gender identity, sexual orientation, ability, ethnicity, or perspective. By embracing different experiences and viewpoints, we can achieve more together and deliver the best possible experiences for our students and staff. We are proud to be an equal-opportunity employer and encourage applications from all backgrounds. Oxford Royale is equally committed to safeguarding and promoting the welfare of young people and we expect all staff to share in this commitment. To uphold these standards, we conduct enhanced disclosure checks for all roles.
Operations Coordinator in Oxford employer: Oxford Royale
Oxford Royale is an exceptional employer that offers a vibrant and inclusive work culture, where employees are empowered to contribute to meaningful educational experiences for young people. With a strong focus on professional development, team collaboration, and a commitment to diversity, staff members enjoy unique opportunities to grow within a dynamic environment while being based in the historic and inspiring city of Oxford. The role of Operations Coordinator not only provides a chance to engage in exciting summer programmes but also allows for flexibility and a supportive atmosphere that values each individual's contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator in Oxford
✨Tip Number 1
Get to know the company inside out! Research Oxford Royale's summer programmes and their values. This way, when you chat with them, you can show off your knowledge and passion for what they do.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly message can go a long way in getting insider tips or even a referral. We all know how much that helps!
✨Tip Number 3
Prepare for the interview by practising common questions related to operations coordination. Think about examples from your past experiences that showcase your organisational skills and problem-solving abilities. We want you to shine!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Oxford Royale team.
We think you need these skills to ace Operations Coordinator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Operations Coordinator role. Highlight your organisational skills and any relevant experience in managing administrative processes, as this will show us you’re a great fit for the fast-paced environment we thrive in.
Show Off Your Attention to Detail:Since this role involves a lot of documentation and compliance, it’s crucial to demonstrate your attention to detail. Use specific examples from your past experiences where you’ve successfully managed data or documentation to ensure everything runs smoothly.
Communicate Clearly:We love clear and concise communication! Make sure your written application reflects your excellent communication skills. Avoid jargon and keep it straightforward so we can easily see how you’d fit into our team.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Oxford Royale
✨Know the Programme Inside Out
Before your interview, make sure you thoroughly understand Oxford Royale's summer school programmes. Familiarise yourself with their mission, values, and the specific details of the role. This will not only help you answer questions more effectively but also show your genuine interest in the position.
✨Showcase Your Organisational Skills
As an Operations Coordinator, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple priorities or complex administrative processes. Be ready to discuss how you keep track of tasks and ensure compliance with deadlines.
✨Demonstrate Team Spirit
This role requires a strong team player. Think of instances where you've collaborated effectively with others, especially in fast-paced environments. Highlight your adaptability and willingness to support your colleagues, as this will resonate well with the interviewers.
✨Prepare for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios where you've faced challenges and how you approached them. Emphasise your proactive nature and ability to create solutions, which is crucial for ensuring smooth programme delivery.
