At a Glance
- Tasks: Support senior leaders by managing diaries, meetings, and travel in a fast-paced environment.
- Company: Join OQC, a pioneering quantum computing company shaping the future.
- Benefits: Competitive salary, innovative culture, and opportunities for professional growth.
- Other info: Dynamic work environment with a focus on collaboration and continuous improvement.
- Why this job: Be part of a world-class team redefining computation with bold innovation.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 40000 - 50000 £ per year.
Description
At OQC, we aren’t just theorising about the future; we’re building it.
Born from a philosophy of bold innovation, we’ve successfully transitioned quantum computing from an academic dream into a commercial reality.
The most exciting thing is that we’re just getting started and we’ve recently closed our £260 million Series C funding round – the largest fundraise ever completed by a quantum computing company in Europe.
As a
Personal & Team Assistant , you'll play a vital role in enabling our Executive Leadership Team to focus on shaping the future of quantum computing.
As part of our evolving Executive Support function, you'll provide proactive, high-quality support across multiple leaders, helping to create a consistent, collaborative and scalable executive support service that keeps the business running smoothly.
The Role
You'll be a trusted partner to senior leaders, expertly coordinating diaries, meetings, travel and day-to-day business operations in a fast-paced, high-growth environment.
Working closely with the wider Executive Support Team, you'll balance competing priorities, build strong relationships across the business and continuously improve the way executive support is delivered.
There will be a requirement to be in the office a minimum of 2 days per week.
- What You'll Be Working On
- Manage complex executive diaries, balancing changing priorities to maximise leaders' time and business impact.
- Coordinate meetings, leadership forums, governance activities, travel and events, ensuring every detail is planned and executed seamlessly.
- Manage executive inboxes, communications and follow-up actions, ensuring priorities are handled efficiently and confidentially.
- Deliver high-quality administrative support, including expenses, purchase orders, documentation, onboarding and recruitment coordination.
- Prepare professional presentations, reports and business documents to support executive decision-making.
- Build strong relationships across OQC, providing responsive, proactive support to executives, stakeholders and visitors.
- Identify opportunities to improve processes, standardise ways of working and contribute to a resilient, collaborative Executive Support function.
What We're Looking For
- Experience providing executive or senior administrative support to senior leaders in a fast-paced organisation.
- Proven ability to manage complex diaries, competing priorities and changing schedules with confidence.
- Experience coordinating meetings, travel, events and business logistics.
- Strong stakeholder management skills with the ability to build trusted relationships across all levels of the business.
- Excellent organisational, planning and prioritisation skills with exceptional attention to detail.
- Outstanding written and verbal communication skills.
- Experience handling confidential and commercially sensitive information with discretion and sound judgement.
- Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides and Drive) and standard business applications.
- A proactive, adaptable mindset with a passion for continuous improvement and collaborative working.
- Practical experience providing executive support (formal qualifications are not essential).
- The 'Nice-to-Haves'
- Experience supporting multiple executives simultaneously.
- Experience working within a centralised or shared Executive Support function.
- Experience supporting Executive Leadership Teams in a technology, science or high-growth scale-up environment.
- Experience using finance, procurement or HR systems.
- Familiarity with collaboration and work management tools such as Slack, Jira or similar.
- A qualification in Business Administration, Executive Support or a related discipline, or equivalent professional development.
- Why Join OQC
You will join a world-class team at the forefront of the next computational era.
We offer a culture of bold innovation, the chance to work with unique lab infrastructure, and the opportunity to see your work redefine the limits of computation.
Learn more about our benefits and positive work culture here
https://oqc. tech/company/careers-at-oqc/
Personal & Team Assistant in Reading employer: Oxford Quantum Circuits
Oxford Quantum Circuits is an excellent employer, offering a dynamic work culture that fosters collaboration and innovation in the cutting-edge field of quantum computing. With opportunities for professional growth and development, employees benefit from a supportive environment where their contributions are valued, all while enjoying the flexibility of a hybrid working model in the vibrant city of Reading.
StudySmarter Expert Advice🤫
We think this is how you could land Personal & Team Assistant in Reading
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We think you need these skills to ace Personal & Team Assistant in Reading
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Oxford Quantum Circuits.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Oxford Quantum Circuits. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Oxford Quantum Circuits
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Oxford Quantum Circuits, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Oxford Quantum Circuits, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Oxford Quantum Circuits could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Oxford Quantum Circuits as they’re likely seeking a candidate who can enhance their workplace culture.
