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- Tasks: Develop and coordinate exciting academic programmes while supporting students.
- Company: Join a dynamic educational institution in Oxford with a collaborative spirit.
- Benefits: Enjoy dining rights, social events, and a competitive salary.
- Other info: Part-time role with potential for extension and great career growth.
- Why this job: Make a real difference in students' lives while enhancing your organisational skills.
- Qualifications: Administrative experience and strong communication skills are essential.
The predicted salary is between 26000 - 28000 £ per year.
Full Time In Office - Oxford 6-Month Contract with opportunity for extension
Main Duties
- Programme Development
- Ideating new programmes and events, assessing programme needs with line manager and others
- Researching and contacting prospective speakers for our programmes and events
- Timetabling and scheduling of sessions online and offline
- Setting up online sessions and offline classroom premises when appropriate
- Preparing and processing all related paperwork
- Programme Coordination
- Ensuring smooth day-to-day running of the programmes
- Maintaining and updating database as requested
- Materials Creation
- Creating course handbooks and syllabi to be sent to students
- Proofreading any course materials
- Creating and developing written promotional materials; developing new market leads
- Preparing written certificates, transcripts and other reports consisting of qualitative and quantitative data related to programme activities
- Student Support
- Being responsible for preparing, organising and populating programme documents with up-to-date materials and information, ensuring accuracy, clarity and consistency in content
- Communicating clearly and in an engaging manner with the students, primarily through WeChat
- Interviewing prospective students for our courses
- Team Participation and Responsibilities
- Maintaining and improving efficiency of current working methods
- Prioritising your workload effectively and pre-empting any issues that may arise where possible
- Similar general administration duties and programme support tasks online and offline
Skills
Essential:
- Administrative experience in an office setting
- Ability to work calmly under pressure, prioritising work and meeting deadlines
- Good computer skills
- Attention to detail
- Pro-active and ‘can-do’ attitude
- Clear interpersonal and communication skills
Desirable:
- Master’s degree (or BA degree + significant experience)
- 2 years of experience at similar level
- Experience working with international participants and students
- Good understanding of short course programmes, university summer schools, university teacher training, academic writing in Higher Education context
- Good knowledge of Oxbridge system and tutorial teaching
Benefits:
- Dining rights and lunch allowance at our workplace canteen on the days you are in the office, with a cap of £10 daily spend (amounting to over £2,000 annually)
- Company Events including Dinners, Social Activities.
Pay: £26,000.00-£28,000.00 per year
Academic Coordinator (part-time) in Oxford employer: Oxford Prospects Programmes
Contact Detail:
Oxford Prospects Programmes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Coordinator (part-time) in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about opportunities at StudySmarter. A friendly chat can sometimes lead to a job offer before it even gets posted!
✨Tip Number 2
Prepare for interviews by researching our programmes and events. Show us you’re genuinely interested in what we do. Bring your ideas to the table; we love candidates who can think outside the box!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop us a quick thank-you email. It shows your enthusiasm and keeps you fresh in our minds as we make decisions.
✨Tip Number 4
Apply through our website for the best chance! We keep an eye on applications that come directly from there, so make sure you showcase your skills and experience tailored to the Academic Coordinator role.
We think you need these skills to ace Academic Coordinator (part-time) in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Academic Coordinator role. Highlight your relevant experience in programme development and coordination, and show us how your skills align with our needs.
Show Off Your Communication Skills: Since clear communication is key in this role, let your personality shine through in your written application. Use engaging language and make it easy for us to see how you can connect with students and colleagues alike.
Be Detail-Oriented: Attention to detail is crucial for this position. Double-check your application for any typos or errors, and ensure that all the information you provide is accurate and well-organised. We love a polished application!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Oxford Prospects Programmes
✨Know Your Programmes
Before the interview, dive deep into the programmes and events that the company offers. Familiarise yourself with their current offerings and think about how you could contribute to developing new ones. This shows your genuine interest and helps you stand out.
✨Showcase Your Administrative Skills
Be ready to discuss your previous administrative experience in detail. Prepare examples of how you've successfully managed schedules, maintained databases, or handled paperwork. Highlighting your attention to detail and ability to work under pressure will resonate well with the interviewers.
✨Engage with Communication
Since clear communication is key for this role, practice articulating your thoughts clearly and engagingly. Think about how you would communicate with students, especially through platforms like WeChat. You might even want to prepare a mock conversation to demonstrate your interpersonal skills.
✨Prepare for Student Interviews
Anticipate questions related to interviewing prospective students. Consider what qualities you would look for in candidates and how you would assess their fit for the programmes. This preparation will show that you're proactive and ready to take on the responsibilities of the role.