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- Tasks: Develop and coordinate exciting academic programmes and events while supporting students.
- Company: Join a dynamic educational institution in Oxford with a collaborative atmosphere.
- Benefits: Enjoy dining rights, social events, and a competitive salary.
- Other info: Opportunity for career growth and a chance to work with international participants.
- Why this job: Make a real difference in students' lives while enhancing your organisational skills.
- Qualifications: Administrative experience and strong communication skills are essential.
The predicted salary is between 26000 - 28000 £ per year.
Full Time In Office - Oxford 6-Month Contract with opportunity for extension
Main Duties
- Programme Development: Ideating new programmes and events, assessing programme needs with line manager and others; researching and contacting prospective speakers for our programmes and events; timetabling and scheduling of sessions online and offline; setting up online sessions and offline classroom premises when appropriate; preparing and processing all related paperwork.
- Programme Coordination: Ensuring smooth day-to-day running of the programmes; maintaining and updating database as requested.
- Materials Creation: Creating course handbooks and syllabi to be sent to students; proofreading any course materials; creating and developing written promotional materials; developing new market leads; preparing written certificates, transcripts and other reports consisting of qualitative and quantitative data related to programme activities.
- Student Support: Being responsible for preparing, organising and populating programme documents with up-to-date materials and information, ensuring accuracy, clarity and consistency in content; communicating clearly and in an engaging manner with the students, primarily through WeChat; interviewing prospective students for our courses.
- Team Participation and Responsibilities: Maintaining and improving efficiency of current working methods; prioritising your workload effectively and pre-empting any issues that may arise where possible; similar general administration duties and programme support tasks online and offline.
Skills
Essential: Administrative experience in an office setting; ability to work calmly under pressure, prioritising work and meeting deadlines; good computer skills; attention to detail; pro-active and ‘can-do’ attitude; clear interpersonal and communication skills.
Desirable: Master’s degree (or BA degree + significant experience); 2 years of experience at similar level; experience working with international participants and students; good understanding of short course programmes, university summer schools, university teacher training, academic writing in Higher Education context; good knowledge of Oxbridge system and tutorial teaching.
Benefits: Dining rights and lunch allowance at our workplace canteen on the days you are in the office, with a cap of £10 daily spend (amounting to over £2,000 annually); company events including dinners, social activities.
Pay: £26,000.00-£28,000.00 per year.
Academic Coordinator in Oxford employer: Oxford Prospects Programmes
Contact Detail:
Oxford Prospects Programmes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Coordinator in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit in, so be ready to share how your skills align with our mission!
✨Tip Number 3
Practice your communication skills! Since you'll be engaging with students and speakers, being clear and engaging is key. Try mock interviews with friends to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Academic Coordinator in Oxford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Academic Coordinator role. Highlight your relevant experience in programme development and coordination, and show us how your skills align with what we're looking for.
Show Off Your Communication Skills: Since you'll be communicating with students and speakers, it's crucial to demonstrate your clear and engaging communication style in your application. Use concise language and a friendly tone to reflect how you would interact with our community.
Be Detail-Oriented: Attention to detail is key for this role. Double-check your application for any typos or errors, and ensure that all the information you provide is accurate and well-organised. We love a candidate who takes pride in their work!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details directly, and it shows us you're keen on joining the StudySmarter team. Don’t miss out!
How to prepare for a job interview at Oxford Prospects Programmes
✨Know Your Programmes
Before the interview, dive deep into the programmes and events that the company offers. Familiarise yourself with their current offerings and think about how you could contribute to developing new ones. This shows your genuine interest and helps you stand out.
✨Showcase Your Administrative Skills
Be ready to discuss your previous administrative experience in detail. Highlight specific examples where you've successfully managed schedules, maintained databases, or created materials. This will demonstrate your capability to handle the day-to-day running of the programmes.
✨Communicate Clearly
Since clear communication is key for this role, practice articulating your thoughts concisely. You might even want to prepare a few engaging anecdotes about your experiences with students or team collaboration to showcase your interpersonal skills.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like managing tight deadlines or resolving conflicts. Think through potential scenarios related to programme coordination and student support, and be ready to share your proactive solutions.