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- Tasks: Develop and coordinate exciting academic programmes while supporting students.
- Company: Dynamic educational institution in Oxford with a vibrant culture.
- Benefits: Enjoy dining perks, social events, and a competitive salary.
- Other info: Opportunity for career growth and working with international participants.
- Why this job: Make a difference in students' lives while enhancing your organisational skills.
- Qualifications: Administrative experience and strong communication skills are essential.
The predicted salary is between 26000 - 28000 £ per year.
Full Time In Office - Oxford
6-Month Contract with opportunity for extension
Main Duties
- Programme Development
- Ideating new programmes and events, assessing programme needs with line manager and others
- Researching and contacting prospective speakers for our programmes and events
- Timetabling and scheduling of sessions online and offline
- Setting up online sessions and offline classroom premises when appropriate
- Preparing and processing all related paperwork
- Programme Coordination
- Ensuring smooth day-to-day running of the programmes
- Maintaining and updating database as requested
- Materials Creation
- Creating course handbooks and syllabi to be sent to students
- Proofreading any course materials
- Creating and developing written promotional materials; developing new market leads
- Preparing written certificates, transcripts and other reports consisting of qualitative and quantitative data related to programme activities
- Student Support
- Being responsible for preparing, organising and populating programme documents with up-to-date materials and information, ensuring accuracy, clarity and consistency in content
- Communicating clearly and in an engaging manner with the students, primarily through WeChat
- Interviewing prospective students for our courses
- Team Participation and Responsibilities
- Maintaining and improving efficiency of current working methods
- Prioritising your workload effectively and pre-empting any issues that may arise where possible
- Similar general administration duties and programme support tasks online and offline
Skills
- Essential:
- Administrative experience in an office setting
- Ability to work calmly under pressure, prioritising work and meeting deadlines
- Good computer skills
- Attention to detail
- Pro-active and ‘can-do’ attitude
- Clear interpersonal and communication skills
- Desirable:
- Master’s degree (or BA degree + significant experience)
- 2 years of experience at similar level
- Experience working with international participants and students
- Good understanding of short course programmes, university summer schools, university teacher training, academic writing in Higher Education context
- Good knowledge of Oxbridge system and tutorial teaching
Benefits:
- Dining rights and lunch allowance at our workplace canteen on the days you are in the office, with a cap of £10 daily spend (amounting to over £2,000 annually)
- Company Events including Dinners, Social Activities.
Pay: £26,000.00-£28,000.00 per year
Academic Coordinator employer: Oxford Prospects Programmes
Contact Detail:
Oxford Prospects Programmes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about opportunities at StudySmarter. A friendly chat can sometimes lead to a job offer before it even gets advertised!
✨Tip Number 2
Prepare for interviews by researching our programmes and events. Show us you’re genuinely interested in what we do. Bring ideas to the table about how you could contribute to programme development or student support.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, drop us a quick thank-you email. It shows your enthusiasm and keeps you fresh in our minds as we make decisions.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining our team at StudySmarter.
We think you need these skills to ace Academic Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Academic Coordinator role. Highlight your relevant experience in programme development and coordination, and show us how your skills align with what we're looking for.
Show Off Your Communication Skills: Since clear communication is key in this role, let your writing reflect that! Use a friendly yet professional tone in your application, and make sure to proofread for any errors before hitting send.
Be Proactive: We love a 'can-do' attitude! In your application, share examples of how you've taken initiative in past roles, whether it’s developing new programmes or improving existing processes. Show us you’re ready to jump in!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Oxford Prospects Programmes
✨Know Your Programmes
Before the interview, dive deep into the programmes and events that the company offers. Familiarise yourself with their current offerings and think about how you could contribute to developing new ones. This shows your genuine interest and helps you stand out.
✨Showcase Your Administrative Skills
Be ready to discuss your previous administrative experience in detail. Prepare examples of how you've successfully managed schedules, maintained databases, or created materials. Highlighting your attention to detail and ability to work under pressure will resonate well with the interviewers.
✨Engage with Clear Communication
Since communication is key in this role, practice articulating your thoughts clearly and engagingly. You might even want to prepare a mock interview with a friend to refine your responses, especially on how you would interact with students through platforms like WeChat.
✨Demonstrate a Proactive Attitude
During the interview, share instances where you've taken initiative in past roles. Whether it was improving a process or resolving an issue before it escalated, showcasing your 'can-do' attitude will align perfectly with what they’re looking for.