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For Companies At a Glance
- Tasks: Support HR processes, compliance, and safeguarding in a dynamic online school environment.
- Company: Join a growing online school dedicated to high-quality education.
- Benefits: Flexible part-time hours, competitive pay, and a hybrid work model.
- Why this job: Make a real difference in safeguarding and compliance for students' welfare.
- Qualifications: Experience in HR administration and compliance within education or regulated sectors.
- Other info: Opportunity for professional growth in a supportive team.
The predicted salary is between 13 - 16 £ per hour.
Part-time | 15 hours per week | Hybrid | Oxford-based
Oxford Online School is a small, growing online school providing high-quality education to students for whom traditional schooling is not always the right fit. We are seeking a highly organised and conscientious HR, Compliance & Safeguarding Officer to support our people operations, regulatory compliance, and safeguarding systems. This is a part-time, hybrid role suited to someone with experience in HR administration and safeguarding/compliance within education or a regulated environment.
The Role
The post holder will play a key role in ensuring that the school’s HR processes, statutory compliance, and safeguarding administration are robust, well-documented, and inspection-ready at all times. The role supports the Designated Safeguarding Lead (DSL) but does not carry statutory DSL responsibility.
Key Responsibilities
- Human Resources
- Support recruitment administration, including job adverts, interview documentation, and pre-employment checks
- Prepare contracts, offer letters, and onboarding documentation
- Maintain accurate personnel files and HR records
- Maintain the Single Central Record (SCR) in line with statutory requirements
- Support staff onboarding and offboarding processes
- Track staff training, absence, probation periods, and contract changes
- Act as a first point of contact for routine HR and people-related queries
- Liaise with payroll/accountants regarding starters, leavers, and changes
- Compliance & Governance
- Maintain compliance trackers (DBS, right to work, qualifications, training)
- Monitor completion of mandatory training (safeguarding, Prevent, KCSIE)
- Ensure policies are up to date, implemented, and acknowledged by staff
- Prepare compliance and evidence packs for inspections and audits
- Track actions arising from audits, inspections, or internal reviews
- Maintain complaints, grievances, and whistleblowing logs (process-based)
- Safeguarding (Support to DSL)
- Administer safeguarding records and logs securely
- Monitor safeguarding training compliance for all staff
- Support the DSL with documentation, reporting, and follow-up actions
- Maintain safeguarding policies and staff acknowledgements
- Coordinate safeguarding-related communications and reminders
- Prepare safeguarding documentation for inspection purposes
- Escalate concerns promptly to the DSL in line with policy
What This Role Is Not
- The statutory Designated Safeguarding Lead
- A teaching or academic role
- A marketing, admissions, or parent-facing role
- A finance or budgeting role
Person Specification
- Experience in HR administration or people operations
- Experience working with compliance processes in education or a regulated sector
- Familiarity with safeguarding processes at an administrative or support level
- High attention to detail and strong organisational skills
- Ability to handle confidential and sensitive information professionally
- Confidence working independently in a small organisation
- Experience working in a school, college, AP, or online education setting
- Experience maintaining a Single Central Record
- Knowledge of Ofsted expectations
- CIPD Level 3 (or working towards)
- Experience using safeguarding systems (e.g. CPOMS or similar)
Working Pattern & Location
- 15 hours per week, flexible across the week
- Hybrid role, with on-site presence in Oxford required
- Year-round role (not term-time only)
- £16–£20 per hour, depending on experience
Safeguarding Commitment
Oxford Online School is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to safer recruitment checks, including an enhanced DBS check.
HR, Compliance & Safeguarding Officer (Support to DSL) in Oxford employer: Oxford Online School
Contact Detail:
Oxford Online School Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR, Compliance & Safeguarding Officer (Support to DSL) in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who know about HR and safeguarding. A friendly chat can lead to insider info on job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by researching the school’s values and mission. We want to see how you align with our commitment to safeguarding and compliance. Bring examples of how you've handled similar responsibilities in the past!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, shoot us a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in our minds.
✨Tip Number 4
Apply through our website for a smoother process! It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
We think you need these skills to ace HR, Compliance & Safeguarding Officer (Support to DSL) in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR, Compliance & Safeguarding Officer role. Highlight your relevant experience in HR administration and compliance within education. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your familiarity with safeguarding processes – it’s key for us!
Showcase Your Organisational Skills: Since this role requires high attention to detail and strong organisational skills, make sure to provide examples of how you've demonstrated these in previous roles. We love seeing how you keep things running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at Oxford Online School
✨Know Your Stuff
Make sure you’re familiar with HR processes, compliance regulations, and safeguarding policies. Brush up on the specific requirements of the role and how they relate to the education sector. This will show that you’re not just interested in the job, but that you understand its importance.
✨Prepare Real-Life Examples
Think of specific situations where you've successfully handled HR administration or compliance tasks. Be ready to discuss how you maintained accurate records or supported safeguarding processes. This will help demonstrate your experience and problem-solving skills.
✨Show Your Organisational Skills
Since this role requires high attention to detail and strong organisational skills, be prepared to talk about how you manage your workload. You could mention tools or methods you use to keep track of tasks, especially in a hybrid working environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the school’s approach to safeguarding or how they ensure compliance with regulations. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
