At a Glance
- Tasks: Support HR processes, compliance, and safeguarding in a dynamic online school environment.
- Company: Join a growing online school dedicated to high-quality education.
- Benefits: Flexible hours, competitive pay, and a hybrid work model.
- Other info: Enjoy a supportive team culture with opportunities for professional growth.
- Why this job: Make a real difference in safeguarding and compliance for students.
- Qualifications: Experience in HR administration and compliance within education is essential.
The predicted salary is between 20 - 20 £ per hour.
Part-time | 15 hours per week | Hybrid | Oxford-based
Oxford Online School is a small, growing online school providing high-quality education to students for whom traditional schooling is not always the right fit.
We are seeking ahighly organised and conscientious HR, Compliance & Safeguarding Officerto support our people operations, regulatory compliance, and safeguarding systems.
This is apart-time, hybrid rolesuited to someone with experience in HR administration and safeguarding/compliance within education or a regulated environment.
The Role
The post holder will play a key role in ensuring that the school’s HR processes, statutory compliance, and safeguarding administrationare robust, well-documented, and inspection-ready at all times.
The rolesupports the Designated Safeguarding Lead (DSL)but doesnotcarry statutory DSL responsibility.
Key Responsibilities Human Resources
- Support recruitment administration, including job adverts, interview documentation, and pre-employment checks
- Prepare contracts, offer letters, and onboarding documentation
- Maintain accurate personnel files and HR records
- Maintain the Single Central Record (SCR)in line with statutory requirements
- Support staff onboarding and offboarding processes
- Track staff training, absence, probation periods, and contract changes
- Act as a first point of contact for routine HR and people-related queries
- Liaise with payroll/accountants regarding starters, leavers, and changes
- Compliance & Governance
- Maintain compliance trackers (DBS, right to work, qualifications, training)
- Monitor completion of mandatory training (safeguarding, Prevent, KCSIE)
- Ensure policies are up to date, implemented, and acknowledged by staff
- Prepare compliance and evidence packs for inspections and audits
- Track actions arising from audits, inspections, or internal reviews
- Maintain complaints, grievances, and whistleblowing logs (process-based)
- Safeguarding (Support to DSL)
- Administer safeguarding records and logs securely
- Monitor safeguarding training compliance for all staff
- Support the DSL with documentation, reporting, and follow-up actions
- Maintain safeguarding policies and staff acknowledgements
- Coordinate safeguarding-related communications and reminders
- Prepare safeguarding documentation for inspection purposes
- Escalate concerns promptly to the DSL in line with policy
- What This Role Is Not
- The statutory Designated Safeguarding Lead
- A teaching or academic role
- A marketing, admissions, or parent-facing role
- A finance or budgeting role
Person Specification
- Experience in HR administration or people operations
- Experience working with compliance processes in education or a regulated sector
- Familiarity with safeguarding processes at an administrative or support level
- High attention to detail and strong organisational skills
- Ability to handle confidential and sensitive information professionally
- Confidence working independently in a small organisation
- Experience working in a school, college, AP, or online education setting
- Experience maintaining a Single Central Record
- Knowledge of Ofsted expectations
- CIPD Level 3 (or working towards)
- Experience using safeguarding systems (e. g. CPOMS or similar)
- Working Pattern & Location
- 15 hours per week , flexible across the week
- Hybrid role , with on-site presence in Oxford required
- Year-round role (not term-time only)
- £16–£20 per hour , depending on experience
- Safeguarding Commitment
- Oxford Online School is committed to safeguarding and promoting the welfare of children and young people.
All appointments are subject to safer recruitment checks, including an enhanced DBS check.
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HR, Compliance & Safeguarding Officer (Support to DSL) in Oxford employer: Oxford Online School
Oxford Online School is an excellent employer that values the contributions of its staff in a supportive and flexible hybrid work environment. With a strong commitment to safeguarding and compliance, employees benefit from a culture of continuous professional development and the opportunity to make a meaningful impact in the lives of students who require alternative educational pathways. Located in Oxford, the school offers a unique chance to be part of a growing institution dedicated to high-quality education and employee well-being.
