Recruitment Coordinator

Work Location: Hybrid/2 days per week in Greenwich office and more when required

Type of contract: Fixed Term until 14th August

About Oxford International Education Group

To coordinate high-volume seasonal recruitment for our EFL camps—screening applicants, arranging and delivering interviews, managing candidate communications and offers—so all campuses are safely and appropriately staffed for summer delivery.

Main Duties and Responsibilities

• Monitor incoming applications, screen applicants and conduct initial shortlisting, maintain accurate candidate records, run first-stage phone/online pre-screening where appropriate.
• Schedule interviews, send interview invites, ensure interviewers have correct information, JDs, tasks, role summary where appropriate.
• Conduct interviews for seasonal roles, delivering consistent and exemplary candidate experience, capturing interview notes and recommendations.
• Be the first point of contact for candidate queries via email/phone/WhatsApp (as appropriate). Send polished, friendly communication: acknowledgements, next-step instructions, interview prep, outcome messages.
• Maintain warm engagement with “reserve” candidates to reduce late-season shortages.
• Support recruitment drives (e.g., university outreach, referral campaigns, local hiring, online events).
• Prepare recruitment materials: role summaries, FAQs, interview guides, candidate information packs.
• Prepare and send offer communications (offer email, start date confirmation, role/site allocation details).
• Coordinate acceptance tracking and respond to candidate questions about working patterns, camp life, and logistics.
• Manage “reserve list” and re-offer/reassign candidates when sites change requirement.
• Support polite, professional rejection communications and maintain positive brand reputation.
• Maintain a well-organised filing/record system for recruitment notes and interview outcomes.
• Produce weekly snapshots for wider team members.
• Work with the Operations Manager to ensure all campuses are appropriately staffed in line with agreed teaching and programme supervision ratios.
• Ensure all staff are recruited in line with our safe recruitment policy.
• Assist with the planning and organisation of staff training days and inductions.
• Participate in training days as required.
• Work with the Operations Manager to develop and review staff appraisal systems and ensure these are implemented in campuses.
• Ensure feedback gathering is timely and organised.
• Visit campuses to check on overall management and student/group leader satisfaction.

Person Specifications

Statutory requirements

• Eligibility to live and work in the UK.
• Undergo an Enhanced DBS disclosure check or overseas equivalent.

Qualifications

• Undergraduate degree in any discipline.
• DELTA or Trinity Dip. TESOL (Desirable).
• CELTYL or YL Extension (Desirable).
• CELTA, Trinity TESOL and/or QTS in English or a Modern Foreign Language with ELT subsidiary (Desirable).

Experience and knowledge

• Experience in an administrative, recruitment coordination, HR support, customer service, or high volume scheduling role.
• Experience maintaining accurate records (spreadsheets/ATS/CRM) and handling confidential information.
• Good working knowledge of HR practices.
• Experience of working in a junior residential language school setting or equivalent (Desirable).
• Teaching experience with junior learners across a variety of levels (Desirable).
• Proven experience screening applicants and/or supporting interview processes (shortlisting, interview booking, candidate communications) (Desirable).

Skills and abilities

• Highly organised with excellent time management and the ability to juggle a high volume of applicants and interview scheduling.
• Excellent attention to detail.
• Confident communicator across channels with a professional, warm tone.
• Strong IT skills: Microsoft 365 (Outlook, Excel, Teams, Word) and ability to learn new systems quickly.
• Ability to write clear, polished recruitment materials.
• A sound knowledge of Microsoft office with good IT skill (Desirable).
• Ability to supervise and motivate staff (Desirable).
• Ability to function and communicate in a multicultural environment (Desirable).
• Have a positive and proactive attitude to work.
• Demonstrate high levels of professionalism.
• A drive to work collaboratively with fun, likeminded people and contribute to team success.
• To be constantly aware of improving standards and adapt to them where possible.

Disclaimer

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision. Oxford International is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. This role involves working with children and is exempt from the Rehabilitation of Offenders Act 1974. Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.