At a Glance
- Tasks: Support the People team with efficient and timely operational support.
- Company: Join a dynamic team at Oxford International, committed to people and culture.
- Benefits: Competitive salary, professional development, and a collaborative work environment.
- Other info: Great opportunity for growth and learning in a supportive workplace.
- Why this job: Make a real impact in HR while developing your skills in a fast-paced setting.
- Qualifications: Degree level education and strong IT skills; HR experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
To support the People team in delivering an outstanding People service across the Group by providing efficient, accurate, and timely transactional and operational People support. The role will ensure the effective administration of the People processes, maintenance of employee records, and delivery of a responsive service to employees and managers in line with company policies and procedures.
Main Duties and Responsibilities
- People Operations
- Coordinate operational People processes, liaising with key stakeholders across the business and the People team.
- Manage the People Team inbox, ensuring timely response, triage, and resolution of queries.
- Process full employee lifecycle documentation (starters, leavers, and contractual changes).
- Coordinate recruitment administration and pre‑employment checks, including RTW, DBS, and references.
- Maintain accurate employee records on the People system and secure electronic personnel files.
- Produce monthly and ad hoc People reports as required.
- Maintain and update Single Central Record (SCR) for divisions.
- Maintain and update People forms and People documentation, as required.
- Support analysis of People data and key people metrics.
- Support the People Operations Manager with continuous process improvements.
- People Compliance
- Ensure full organisational compliance with all relevant People legislation, statutory guidance, and internal policies.
- Responsible for the maintenance and administration of UK compliance including but not limited to UK immigration and Right to Work requirements, monitoring visa expiry dates, proactively managing renewal processes, following up with individuals, and updating all relevant systems and databases.
- Own and manage DBS and criminal record (CRC) rechecks, ensuring timely renewal, accurate recording, and escalation where required.
- Ensure strict adherence to safeguarding requirements, including Keeping Children Safe in Education (KCSIE), across onboarding, and ongoing employment checks.
- Maintain compliance with GDPR and data protection legislation, ensuring employee data is handled, stored, and always retained appropriately.
- Support internal and external people audits.
Person Specifications
- Statutory requirements
- Eligibility to live and work in the UK
- Undergo an Enhanced DBS Disclosure
- Qualifications
- Educated to degree level
- CIPD qualification (Desirable)
- Experience and knowledge
- Experience of working in an administrative role in a fast‑paced professional environment
- Experience of working in a People/HR administrative role (Desirable)
- Experience of using HR systems (Desirable)
- Skills and abilities
- Good IT skills including Outlook, Excel, Word and PowerPoint
- High standard of written and verbal communication skills
- Excellent attention to detail
- Excellent time management skills and the ability to work effectively prioritise tasks to meet required deadlines
- Ability to work flexibly and collaboratively
- Able to work on own initiative but know when to seek help and guidance
- Personal qualities
- A can‑do attitude
- Self‑starter
- Highlights areas for improvement proposing possible solutions
- Collaborative
- Willingness to learn and develop professionally
- Acts with integrity always
- Acts with sensitivity and discretion
People Operations Assistant in London employer: Oxford International Education Group
Oxford International is an exceptional employer, offering a dynamic work environment in the heart of London where collaboration and professional growth are at the forefront. With a commitment to employee development, competitive compensation, and a strong focus on compliance and safeguarding, we ensure that our People Operations team thrives while making a meaningful impact. Join us to be part of a supportive culture that values integrity, innovation, and continuous improvement.
Contact Details:
Oxford International Education Group Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land People Operations Assistant in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news articles. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. Focus on how your skills and experiences align with the People Operations Assistant role. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Don’t forget to prepare some thoughtful questions for your interviewer. This shows that you’re engaged and serious about the position. Ask about the team dynamics or what success looks like in this role.
✨Tip Number 4
After your interview, send a quick thank-you email. It’s a nice touch and keeps you fresh in their minds. Plus, it shows your professionalism and appreciation for the opportunity!
We think you need these skills to ace People Operations Assistant in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the People Operations Assistant role. Highlight your relevant experience and skills that match the job description, so we can see how you fit into our team!
Show Off Your Communication Skills:Since this role involves a lot of communication, be sure to demonstrate your written and verbal skills in your application. Use clear and concise language, and don’t forget to proofread for any typos!
Be Detail-Oriented:Attention to detail is key in this position. When filling out your application, double-check all your information and ensure everything is accurate. This will show us that you take pride in your work!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role as soon as possible!
How to prepare for a job interview at Oxford International Education Group
✨Know Your People Processes
Familiarise yourself with the key People processes mentioned in the job description. Understand how they work and be ready to discuss your experience or ideas on improving these processes during the interview.
✨Showcase Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past experiences where you successfully managed detailed tasks. Highlight how your meticulous nature has positively impacted your previous roles.
✨Demonstrate Your IT Skills
Brush up on your IT skills, especially in Outlook, Excel, Word, and PowerPoint. Be prepared to discuss how you've used these tools in previous roles to enhance efficiency and support People operations.
✨Emphasise Your Collaborative Spirit
This position involves liaising with various stakeholders, so be ready to share examples of how you've worked collaboratively in the past. Show that you're a team player who values input from others and can adapt to different working styles.
