Data Analysis and Finance Admin Assistant

Start Date: ASAP

Job Purpose

The Administration Assistant performs all the non-teaching functions at the College. It is anticipated that the Administration Assistant managed responsibilities will increase as the College grows in terms of student numbers. At present the person appointed will need to be able to handle a wide range of tasks and be very adaptable in his or her approach. Must be advanced in Excel and have knowledge of UKVI Tier 4 compliance and experience in HE.

Location: Greenwich, London

Type of Contract: Permanent, Full Time

Salary: Up to £28,000 depending on experience

Who we are: Oxford International

Oxford International Education Group is a renowned institution dedicated to providing exceptional educational experiences to international students. With a global presence and a commitment to academic excellence, we strive to empower students to achieve their full potential and thrive in a dynamic, interconnected world. We are proud of our culture and have recently been officially certified as a Great Place to Work!

Main Duties And Responsibilities

• Student Finance

• Monitoring student loans and reporting to Central Income team
• Issuance of invoicing and chasing on outstanding debt
• Dealing with student finance queries
• Updating internal systems reporting on finance and any changes and updates
• Monitoring attrition

• Take hands-on responsibility for the full range of administrative tasks within the College, in support of the College Manager and the teaching team
• Work, as required, with the IT systems of both Oxford International and the University of Greenwich
• Take responsibility for communications within the College, updates of notice boards and student events
• Regular liaison with relevant administrative staff of Oxford International and of the University of Greenwich for example, admissions, marketing, accommodation, HR and estates
• Manage the College Manager’s diary and schedule his or her meetings and appointments
• Contribute to the creation in the College of a friendly and supportive atmosphere for students and staff

• Identify well-being issues amongst students
• To liaise with the university well-being team for UGIC referrals
• Organise welfare meetings with UGIC students and liaise with the Admin and Senior Leadership team
• Upkeep student records and follow up where required

• Updating Intrinisq in real time

• Order office supplies, College stationery requirements, text and reference books and other resources necessary for the work and efficient functioning of the College

• Cover reception whilst meetings take place, answer door and phone

• Support provision of basic student welfare services within the College and ensure students are informed and have access (with the assistance of College Manager, if necessary) to the specialised student services provided by the University of Greenwich.
• Assisting with induction and enrolment

• Supporting College Manager with examination papers preparation, in house maintenance and archiving

• Support College Manager by covering the front desk as necessary, deal with enquiries in person or over the telephone and give a warm welcome to visitors

Person specification

• Statutory Requirements

• Eligibility to live and work in the UK
• Undergo an Enhanced DBS disclosure check or overseas equivalent

• Administrative qualification at an advanced vocational level
• Undergraduate degree
• Certified IT skills
• First aid-trained

• Significant office/administrative experience
• Managerial experience/having specified accountabilities in an administrative context
• PA/Reception experience
• Worked in a further or higher education institution
• Experience of working with international students/non-English

• Excellent written and verbal communication skills in English
• Exceptional organisational skills
• Ability to work without close supervision and to set own priorities

• A sympathetic approach to international students
• A positive, ‘can-do’ approach to work
• Adopts a collaborative approach to working
• Flexible and adaptable
• Responds positively to new challenges, seeking solutions
• Warm and welcoming personality and a good sense of humour

This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.

Oxford International is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. This role involves working with children and is exempt from the Rehabilitation of Offenders Act 1974.

Oxford International is an equal opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.