Logistics Co-Ordinator in Belfast

At Oxford Instruments Andor we are devoted to accelerating the greatest scientific advancements of our age. It matters to us that the products we develop make a real difference to our customers and contribute significantly to their research. We want to deliver differentiated, accessible solutions to the widest possible scientific research and industrial communities. We are a market leading organisation with a diverse and inclusive environment.

We are hiring for a Logistics Coordinator who assists the Logistics Team Leader on a day-to-day basis with preparation of daily documentation for daily despatches. In addition to this, there will be day to day planning activities at Works Order, Sales Order, and Purchase Order level. Training will be provided on the specific logistics responsibilities for the role.

Duties include:

• Extract and manipulate data from our systems to provide our stakeholders with up-to-date information on the progress of Sales Order despatches.
• Liaise with suppliers/Freight Forwarders/Couriers to prepare documentation for import declarations and keep track of BOL, Commercial Invoices, Packing Lists etc.
• Prepare instructions for customs declarations to send to freight forwarders and their agents to declare relevant Tariffs, Values etc.
• Follow up and keep record of customs entries and checking against correct values in line with HMRC Import / Export compliance, including keeping the business compliant with all regulatory requirements.
• Create and update Shipping and On Time in Full (OTIF) reports.
• Liaise with external transport companies to ensure accurate delivery times to all sites and keeping relevant internal stakeholders updated throughout.
• Update procedures and create training documents for shipping.
• Assist with day-to-day activities in shipping / logistics.
• Monthly Cycle Counting of Finished Goods.

The Logistics Coordinator will have:

• 5 GCSEs grades C or above including Maths and English (or equivalent).
• Two years’ experience within a specialised administrative role.
• Proficient in the use of Microsoft Office packages and in particular Excel.
• Experience of using an ERP/MRP system.
• It is highly desirable for candidates to have two years’ experience with logistics.

This is a fixed term contract position for 12 months (with possibility of extension) based at our Belfast headquarters full time onsite.

Please note on this occasion we are unable to provide sponsorship for visa applicants for this particular post, as such applicants must hold the right to work in the UK to be eligible.

Our company values of being Inclusive, Innovative, Trusted and Purposeful are at the core of everything we do for our customers and our teams. At Oxford Instruments Andor, our employees are fundamental to our business success and we are delighted to provide a competitive and comprehensive benefits programme with a range of options to suit your lifestyle.

Oxford Instruments Andor provides employees with a competitive compensation & benefits package to suit your lifestyle:

• Health & Wellbeing: Mental Health First Aiders, Employee Assistance Programme (LifeWorks, Babylon and UnMind), Private Medical Insurance with BUPA for you and your dependents, Income Protection, Life Assurance and Personal Accident Insurance. Company sick pay and medical leave, Occupational healthcare Service, 2 days paid leave for volunteering each year.
• Money & Lifestyle: Pension – employer contributory scheme (6%), Share Incentive Plan, Leave Purchase Scheme, Cycle to Work scheme, Car Salary Exchange Scheme, Tech Purchase scheme. Give as You Earn. Employee discount scheme. Free Parking Onsite.
• Career: Externally accredited training and development opportunities including support with professional qualifications, Service awards, LinkedIn learning, Learning & development programmes.
• Work Life Balance: 187.5 holiday hours, 9 customary holidays. Flexible start and finish times, lunchtime finish on Fridays, Enhanced maternity pay, Enhanced paternity pay, Bereavement leave.

Oxford Instruments Andor is committed to equality of opportunity and welcomes applications from all. However, our employment monitoring data tells us that women, individuals from Black, Asian and Minority Ethnic (BAME) communities and people with a disability are currently under-represented therefore, we particularly welcome applications from these individuals. We are committed to ensuring our workplace is a safe, welcoming and inclusive place to work, which is why we subscribe to Equality Charter Marks.