Accounts Receivable Specialist

At Oxford Instruments Andor we are devoted to accelerating the greatest scientific advancements of our age. It matters to us that the products we develop make a real difference to our customers and contribute significantly to their research. We want to deliver differentiated, accessible solutions to the widest possible scientific research and industrial communities. We are a market leading organisation with a diverse and inclusive environment.

Following an internal promotion we are hiring for an Accounts Receivable Specialist who will report into the Finance Manager working within a small, fast paced finance team. The Accounts Receivable Specialist will be responsible for customers in the EMEA, China and Rest of Asia regions. The main tasks are customer invoicing, credit control, and cash postings.

Key Responsibilities include:

• Accounts Receivable
• Sales invoicing - Responsible for the timely processing of invoices and forwarding to customers on daily basis.
• Sales Credits – processing credit notes on customers’ accounts following relevant approval from management and forwarding to customers.
• Statements – Producing customer statements following month end & forwarding to customers.
• Daily monitoring of bank services & allocating cash against customer accounts.
• Month-end close of Accounts Receivable ledger and reconciliation to the General Ledger.
• Assisting with external and internal audit queries.
• Credit Control
• Completing periodic reviews of customer credit limits.
• Checking customer accounts on daily basis for invoices coming due for payment and requesting payment transfers.
• Sending payment reminders and following up with customers on debt recovery.
• Checking with internal staff (e.g. Sales & Support) on issues recorded and confirming current status.
• Working with internal teams, including Group Legal, on debt recovery.
• Month end checks on cash received & allocations.
• Prepare monthly aged debt analyses with commentary for senior management.
• Letters of Credit
• Updating Letters of Credit (LOC) records – maintaining up-to-date information and communicating to relevant personnel.
• Checking open and pending LOC orders on weekly basis.
• Arranging shipments as and when goods are ready to ship, processing LOC in order to make presentation to the bank to claim funds.
• Processing discrepancies on LOC documents following presentation to the bank.
• Monitoring of and following up on unpaid LOC.

Training will be provided on Oxford Instruments Systems, Processes and Procedures.

The Accounts Receivable Specialist will have:

• 5 GCSEs including Maths and English (Grades A-C) or equivalent.
• Multi-currency experience.
• Knowledge and experience of working in a finance function dealing with a high volume and variety of data.
• Experience of improving processes & facilitating change with own area of responsibility.
• Experience of Excel formulae & pivot tables.

This is a permanent position based at our Belfast headquarters working a hybrid model.

Why Oxford Instruments Andor? Our company values of being Inclusive, Innovative, Trusted and Purposeful are at the core of everything we do for our customers and our teams. At Oxford Instruments Andor, our employees are fundamental to our business success and we are delighted to provide a competitive and comprehensive benefits programme with a range of options to suit your lifestyle.

Oxford Instruments Andor provides employees with a competitive compensation & benefits package to suit your lifestyle:

• Health & Wellbeing - Mental Health First Aiders, Employee Assistance Programme (LifeWorks, Babylon and UnMind), Private Medical Insurance with BUPA for you and your dependents, Income Protection, Life Assurance and Personal Accident Insurance. Company sick pay and medical leave, Occupational healthcare Service, 2 days paid leave for volunteering each year.
• Money & Lifestyle – Pension – employer contributory scheme (6%), Share Incentive Plan, Leave Purchase Scheme, Cycle to Work scheme, Car Salary Exchange Scheme, Tech Purchase scheme. Give as You Earn. Employee discount scheme. Free Parking Onsite.
• Career – Externally accredited training and development opportunities including support with professional qualifications, Service awards, LinkedIn learning, Learning & development programmes.
• Work Life Balance – 187.5 holiday hours, 9 customary holidays. Flexible start and finish times, lunchtime finish on Fridays, Enhanced maternity pay, Enhanced paternity pay, Bereavement leave.

Oxford Instruments Andor is committed to equality of opportunity and welcomes applications from all. However, our employment monitoring data tells us that women, individuals from Black, Asian and Minority Ethnic (BAME) communities and people with a disability are currently under-represented therefore, we particularly welcome applications from these individuals. We are committed to ensuring our workplace is a safe, welcoming and inclusive place to work, which is why we subscribe to Equality Charter Marks.