At a Glance
- Tasks: Administer export compliance processes and support cross-functional teams.
- Company: Join a global leader in advanced technology solutions with a rich history.
- Benefits: Enjoy 25 days leave, private health insurance, and career development support.
- Other info: Flexible hybrid working environment with excellent growth opportunities.
- Why this job: Play a vital role in ensuring compliance and efficiency in export operations.
- Qualifications: GCSEs and strong Microsoft Office skills; export knowledge is a plus.
The predicted salary is between 30000 - 40000 € per year.
About Oxford Instruments I&A
Oxford Instruments Imaging and Analysis (I&A) is part of the wider Oxford Instruments Group — a global leader in advanced technology solutions. With a 60‑year history and fourteen Queen’s Awards for Enterprise, we deliver world‑class innovations that help our customers tackle the greatest challenges of the 21st century. Our I&A division provides cutting‑edge analytical instrumentation and solutions across a variety of industries, enabling high‑performance research, quality control, and manufacturing excellence.
The Opportunity
We are seeking an Export Compliance Administrator to join our I&A team in High Wycombe. This is an exciting opportunity to play a key role in ensuring that our export processes meet the highest standards of compliance, accuracy, and efficiency. You’ll be responsible for the administration of export control processes for orders shipped from our High Wycombe and Belfast sites, as well as providing support to other functions as needed. This role will see you working closely with Sales Operations, Product Managers, and our Legal and Compliance teams — helping to keep our operations smooth, compliant, and responsive to customer needs.
Key Responsibilities
- Administer the Internal Due Diligence (IDD) process for export orders from High Wycombe and Belfast.
- Liaise with Sales Operations and Product Managers to gather required information for export licence applications.
- Work with regional offices to ensure timely receipt and processing of export documentation.
- Communicate with the Import Compliance Controller and Legal Adviser on export‑related matters.
- Process Export Licence applications via the UK Government’s ECJU system when required.
- Maintain accurate records of export checks and compliance documentation.
- Prepare regular management reports aligned with defined KPIs.
- Carry out additional administrative and compliance support tasks as required.
About You
You’ll have a methodical, detail‑oriented approach and enjoy working collaboratively across teams. You take pride in maintaining accurate records and ensuring compliance processes are followed efficiently.
Essential Requirements
- GCSEs (or equivalent).
- Strong proficiency in Microsoft Office (Outlook, Word, Excel).
- Excellent communication skills and attention to detail.
- Knowledge of export control processes (desirable but not essential).
Working at Oxford Instruments I&A – What’s in it for you?
Wellbeing
- 25 days annual leave plus bank holidays, with the option to purchase up to 12 additional weeks.
- Employee Assistance Programme – including 24/7 telephone support, counselling, and financial advice.
- Private health insurance, dental insurance, and life assurance.
Money & Lifestyle
- MyDiscounts: Save with leading retailers.
- Car Salary Exchange Scheme: Access fully serviced electric or hybrid vehicles.
- TechScheme and CycleScheme: Purchase tech or bikes and spread the cost over 12 months.
- Pension: Join our Group Pension Plan (AVIVA).
- Share Incentive Plan: Invest in your future and share in our success.
Development
- Support to achieve professional or academic qualifications.
- Defined career paths and regular development reviews.
Indicative Performance Measures
- Positive customer feedback and engagement.
- Efficient and effective export processes that meet compliance standards.
- Clear communication and prompt resolution of export compliance queries.
Next Steps
If you’d like to learn more before applying or have any questions, please contact abby.gelder@oxinst.com. Applications will be reviewed as quickly as possible. Shortlisted candidates will be invited to an initial Teams discussion, followed by on‑site interviews.
Equal Opportunities and Reasonable Adjustments
Oxford Instruments is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. We are committed to providing equal access and reasonable accommodations for individuals with disabilities in the employment process. Please let us know if you require any adjustments during the interview process.
Export Compliance Administrator in High Wycombe employer: Oxford Instruments GmbH
Oxford Instruments I&A is an exceptional employer, offering a supportive and collaborative work culture in High Wycombe. With a strong focus on employee wellbeing, including generous leave options and comprehensive health benefits, the company also prioritises professional development through defined career paths and support for qualifications. Joining our team means being part of a respected organisation with a rich history of innovation and a commitment to compliance excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Export Compliance Administrator in High Wycombe
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Oxford Instruments. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for your interview by researching export compliance processes. Knowing your stuff will impress the hiring team and show you’re genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various teams, being able to articulate your thoughts clearly will set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on joining the team!
We think you need these skills to ace Export Compliance Administrator in High Wycombe
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Export Compliance Administrator role. Highlight any relevant experience and skills that match the job description, especially your attention to detail and communication skills.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about export compliance and how your background makes you a great fit for our team at Oxford Instruments.
Showcase Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any knowledge of export control processes. Even if you’re not an expert, showing a willingness to learn can go a long way!
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Oxford Instruments GmbH
✨Know Your Export Compliance Basics
Before the interview, brush up on the fundamentals of export compliance. Even if you don't have extensive experience, understanding key terms and processes will show your enthusiasm and readiness to learn.
✨Showcase Your Attention to Detail
As an Export Compliance Administrator, attention to detail is crucial. Prepare examples from your past experiences where your meticulous nature helped avoid errors or improved processes. This will demonstrate your fit for the role.
✨Prepare for Team Collaboration Questions
Since this role involves liaising with various teams, think of instances where you've successfully collaborated with others. Be ready to discuss how you communicate effectively and resolve conflicts, as these skills are vital in this position.
✨Ask Insightful Questions
At the end of the interview, don’t hesitate to ask questions about the company’s compliance culture or the tools they use for export documentation. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
