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- Tasks: Provide a welcoming reception service and perform various administrative tasks.
- Company: Join Oxford Health NHS Foundation Trust, dedicated to outstanding care across multiple communities.
- Benefits: Enjoy 27 days annual leave, NHS discounts, career progression, and employee support programmes.
- Why this job: Make a positive impact on community wellbeing while working in a supportive team environment.
- Qualifications: No specific experience required; motivation and alignment with our values are key.
- Other info: Part-time role with flexible hours, perfect for students seeking valuable experience.
Receptionist/Administrative Assistant (Part-time)
1 week ago Be among the first 25 applicants
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Are you passionate about positively impacting the wellbeing of patients, service providers, service users, and staff within the Community?
If so, we have an opening for you to join the Admin Team at Wallingford Community Hospital. You will be joining the team on a part-time basis working 22.5 hours per week.
We are looking for a highly motivated and organized individual to join our team as a Receptionist/Admin Assistant. In this role, you will support the efficient functioning of our community hospital facilities, working closely with a dedicated team to ensure seamless operations. Your contributions will be vital to our mission of providing exceptional administration support to our community.
Please note interviews will be held face-to-face at the Wallingford Centre.
- Provide a polite and welcoming reception service to hospital visitors, ensuring smooth and efficient running of the reception area
- Respond promptly to queries, manage phone calls, and handle referrals within team guidelines
- Perform various administrative tasks including responding to emails, taking and recording messages, filing, photocopying, and scanning, while adhering to Trust procedures and protocols
- Develop a thorough knowledge of databases and computer systems used, ensuring accurate reflection of hospital activity, including competence on the electronic patient record system (EMIS)
- Manage incoming mail (both electronic and post), date stamp, distribute, and redirect as required in line with service guidelines
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
For further details / informal visits contact: Name: Joanne Radbourne Job title: Operational Support Manager Email address: joanne.radbourne@oxfordhealth.nhs.uk Telephone number: 01865904488
At Oxford Health NHS Foundation Trust, we aim to hire individuals who not only have experience but also the aptitude and motivation to succeed and whose values align with ours.
If you don\’t meet all the role requirements but are excited about the opportunity, please reach out. We are happy to discuss the requirements in more detail before you make a written application.
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Seniority level
Entry level
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Employment type
Part-time
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Administrative
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Hospitals and Health Care
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Receptionist/Administrative Assistant (Part-time) employer: Oxford Health NHS Foundation Trust
Contact Detail:
Oxford Health NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrative Assistant (Part-time)
✨Tip Number 1
Familiarise yourself with the specific duties of a Receptionist/Admin Assistant in a healthcare setting. Understanding the nuances of patient interaction and administrative tasks will help you demonstrate your enthusiasm and readiness for the role during the interview.
✨Tip Number 2
Research Oxford Health NHS Foundation Trust and their values. Being able to articulate how your personal values align with theirs, such as 'Caring, safe and excellent', will show that you're not just looking for any job, but are genuinely interested in contributing to their mission.
✨Tip Number 3
Prepare for face-to-face interviews by practising common questions related to customer service and administrative skills. Think about examples from your past experiences that highlight your organisational abilities and how you handle challenging situations.
✨Tip Number 4
Network with current or former employees of Oxford Health NHS Foundation Trust if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Receptionist/Administrative Assistant (Part-time)
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Receptionist/Admin Assistant position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Strong Cover Letter: Write a personalised cover letter that showcases your passion for supporting the wellbeing of patients and your organisational skills. Mention specific examples from your past experiences that demonstrate your ability to handle administrative tasks effectively.
Highlight Relevant Skills: In your CV, emphasise skills that are particularly relevant to the role, such as communication, multitasking, and proficiency in computer systems. Make sure to include any experience you have with electronic patient record systems or similar software.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Oxford Health NHS Foundation Trust
✨Show Your Passion for Patient Care
Make sure to express your enthusiasm for positively impacting the wellbeing of patients and staff. Share any relevant experiences that demonstrate your commitment to providing excellent service in a healthcare setting.
✨Demonstrate Organisational Skills
As a Receptionist/Admin Assistant, you'll need to manage multiple tasks efficiently. Prepare examples of how you've successfully organised your workload in previous roles, highlighting your ability to prioritise and multitask.
✨Familiarise Yourself with Relevant Systems
Research the electronic patient record system (EMIS) and other databases mentioned in the job description. Showing that you have a basic understanding of these systems can set you apart from other candidates.
✨Prepare for Common Interview Questions
Anticipate questions related to handling difficult situations, managing phone calls, and responding to queries. Practising your responses will help you feel more confident and articulate during the interview.
