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- Tasks: Support financial administration and assist with course coordination in a dynamic educational environment.
- Company: Join the Oxford Centre for Education and Research in Palliative Care, making a difference in healthcare education.
- Benefits: Competitive salary, flexible hours, and opportunities for professional growth.
- Why this job: Be part of a supportive team and contribute to impactful educational programmes.
- Qualifications: Strong organisational skills and a passion for education and administration.
- Other info: Enjoy a collaborative atmosphere with opportunities for evening and weekend work.
The predicted salary is between 24000 - 32000 £ per year.
Hours: 22.5 hours per week
Pay: £28,000 full-time (Agenda for Change: Band 4 equivalent)
Location: Sobell House, Churchill Hospital, OUHFT, OX3 7LE
Office based role on site for probationary period and then variation to be agreed. This position is subject to a six-month probationary period.
We are seeking an administrator to primarily support departmental financial administrative work. The role will also assist with course administration. The successful candidate will work with the administration team, Education Lead, Director, IT support, management accountant.
Key responsibilities- Financial Administration: Working closely with the finance team to streamline processes, record and track transactions, assist with preparing course budgets, manage contracts, and support account preparation.
- Funding Applications: Support the preparation and submission of funding applications.
- Departmental Support: Provide general administrative support across the department, hospitality and support for both online and face-to-face educational programmes.
- Management/Board Assistance: Offer administrative support to the management team and Board of Trustees.
- Marketing support: Offer support for marketing, including website maintenance and social media management.
In collaboration with other team members
- Finance administration: As in key responsibilities
- Course Coordination: Support the delivery of education, gather educational resources, liaise with speakers in advance of courses, ensure the needs of the participants, the chair and the speakers are met, accurately track course participant details, greet participants, arrange refreshments, provide IT support, and undertake post-course follow up activities such as collating participant feedback.
The Team: Attend weekly team meetings, liaise with all members of the team to ensure smooth running of the administrative service, be flexible in supporting the team’s needs during periods of heavy workload or when other team members are unavailable, be available to support off-site courses which may involve a small amount of evening and weekend work.
Facilities: Contribute to maintaining the Study Centre’s environment, manage room bookings.
Meeting Preparation: Prepare for meetings, including taking minutes and filing records promptly.
Technical Support: Assist with audiovisual and video conferencing equipment as needed.
General Responsibilities: Deal with all enquiries in a professional and welcoming manner. Monitor email and other channels of communication with the department. Prioritise daily tasks and work independently with minimal supervision. Participate in annual appraisals and provide feedback for team appraisals when required. Treat everyone respectfully, valuing equality, diversity and inclusivity. Support occasional off-site work, which may involve a small amount of evening and weekend working.
Administrator in Oxford employer: Oxford Centre for Education & Research in Palliative Care
Contact Detail:
Oxford Centre for Education & Research in Palliative Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Oxford Centre for Education and Research in Palliative Care. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the department's work and values. Show us you’re genuinely interested in supporting their financial administration and course coordination – it’ll make you stand out!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Apply through our website for a smoother process. It’s quick and easy, plus you’ll get all the latest updates on your application status directly from us!
We think you need these skills to ace Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the job description. We want to see how your skills align with the financial administration and course coordination tasks mentioned in the role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team at the Oxford Centre for Education and Research in Palliative Care. Be sure to mention your enthusiasm for supporting educational programmes.
Showcase Your Team Spirit: Since this role involves working closely with various team members, let us know about your collaborative experiences. Share examples of how you've supported teams in the past, especially during busy periods.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Oxford Centre for Education & Research in Palliative Care
✨Know Your Financial Stuff
Since the role involves financial administration, brush up on basic financial concepts and processes. Be ready to discuss how you've handled budgets or financial records in the past. This will show that you understand the core responsibilities of the position.
✨Showcase Your Organisational Skills
The job requires excellent organisational abilities, so prepare examples of how you've successfully managed multiple tasks or projects. Think about times when you had to prioritise under pressure and be ready to share those stories.
✨Familiarise Yourself with the Team Dynamics
Research the Oxford Centre for Education and Research in Palliative Care and understand their mission. Be prepared to discuss how you can contribute to the team and support your colleagues, especially during busy periods. This shows you're a team player!
✨Prepare for Technical Questions
As the role includes technical support, be ready to talk about your experience with audiovisual equipment and video conferencing tools. If you have specific examples of troubleshooting or setting up tech for events, make sure to highlight those!
