Payroll, Benefits and HR Officer in Oxford

Join Us in Changing Lives

At OXB, our people are at the heart of everything we do. We're on a mission to enable life-changing therapies to reach patients around the world - and we're looking for passionate individuals who embody our core values every day: Responsible, Responsive, Resilient, and Respectful.

We are currently recruiting for a Payroll, Benefits and HR Officer to join the Human Resources team for a 12-month maternity cover. The purpose of this role is to deliver accurate and timely payroll and benefits processes for all employees and members of the Board where appropriate. There is a requirement to liaise internally as well as with external stakeholders and suppliers. In addition, this role provides first point of contact for employee queries, transactional administration support for employees and team members and offers excellent levels of customer service to all stakeholders.

Your responsibilities in this role would be:

• Payroll and Benefits Administration: Collation and processing all elements of monthly outsourced Payroll accurately in a timely manner. Maintaining systems to ensure payroll actions are brought forward and implemented appropriately. Liaise with the external payroll providers to ensure payroll timetables are agreed and implemented. Interface between internal teams, such as Finance, to ensure stakeholder data needs are fully met in an effective manner. Responsible for standard payroll control report and sign off processes. Maintain accurate employee benefit entitlement and membership records, conducting new hire employee benefits information sessions. Provide all appropriate pay and benefit data to the company’s total reward statement provider in a timely manner. Support the administration process for annual benefit renewals and employee benefit days.
• Employee Life Cycle support: Accurately maintain HRIS and e-files for all employees. Draft letters to support any employee lifecycle changes and references. Monitor the shared HR Inbox, responding to queries or triaging to relevant members of the HR team to support. Provide admin support in annual HR processes.
• Operational Admin Support: All operational support including printing, scanning, and filing as and when required. Coordination and distribution of the agreed communications to the business i.e. new starters etc. Supporting colleagues in Talent Acquisition with the coordination of interviews and the Company Induction, providing cover for the team when needed. Support on any audits that the HR Team are required to participate in. Continuous improvement across all HR Admin processes.

We are looking for:

• GCSE Maths and English essential.
• Recognised payroll qualification preferred.
• Up to date knowledge of relevant current UK Payroll legislation desired and commitment to stay informed and up to date with future changes coming down the line.
• Competent on payroll to advise employees on basic tax, pension and NI issues with their payslips and able to indicate where they might seek additional guidance.
• Excellent attention to detail is essential but must be accompanied by an appreciation of the big picture.
• Experience of Microsoft office (Outlook, Excel, Word etc).
• Ability to critically review current operational procedures to identify process improvements delivering a more efficient, effective HR or payroll service in the future.
• Analytical thinking and problem-solving skills will be required to understand where processes have broken down and require resolution.
• Ability to demonstrate a pro-active attitude to work.
• Ability to communicate and respond to employee queries in a logical manner.
• To use appropriate language and terminology to instruct the outsourced payroll provider so that they understand the outcomes required.
• A strong understanding of, and passion for, delivering excellent customer service.
• Stay up to date with changing legislation and guidance, sharing and working with colleagues to implement necessary actions to ensure continued compliance.
• Maintain confidentiality and operate with integrity in accordance with the General Data Protection Regulations and Company policies and procedures.
• Be empowered to suggest ways in which processes can be amended to ensure efficient ways of working are adhered to.