At a Glance
- Tasks: Join our team as a Medical Administrator, managing varied administrative tasks and providing reception cover.
- Company: Oxenward Surgery, a dedicated healthcare provider in Kilwinning.
- Benefits: Flexible part-time hours, supportive team environment, and opportunities for professional growth.
- Other info: Ideal for those looking to transition into healthcare with transferable skills.
- Why this job: Make a difference in patient care while honing your administrative skills in a dynamic setting.
- Qualifications: Strong audio typing, communication skills, and experience in healthcare administration preferred.
The predicted salary is between 22703 - 27749 £ per year.
- Oxenward Surgery
- 3 Oxenward Road. Kilwinning. Ayrshire KA13 6EH
- Closing date – 30th November 2026
Oxenward Surgery is looking to recruit an experienced and highly organised Medical Administrator to join our busy and dedicated team on a permanent part time basis working 30 hours per week over 5 days with full flexibility.
The successful candidate will be able to manage a varied workload, work efficiently under pressure, and maintain a high level of accuracy and professionalism at all times.
Whilst the primary focus of the role is administrative duties, there will be an expectation to provide ad-hoc reception cover and undertake reception duties when required.
- Must Haves
- Excellent audio typing skills with a high degree of accuracy.
- Strong note-taking and minute-taking skills.
- In-depth knowledge of GDPR, confidentiality, and information governance principles.
- Experienced in liaising with patients, external organisations and NHS colleagues.
- Exceptional attention to detail and accuracy.
- A professional, courteous, and empathetic manner.
- Excellent written and verbal communication skills.
- The ability to prioritise a demanding workload effectively and manage competing priorities.
- The ability to adapt and respond to the evolving needs of the practice.
- The ability to work independently while also being an effective member of a team.
- Proficiency in Microsoft Office applications and heathcare IT systems including EMIS, Docman, SCI Gateway and IGPR.
Desirable
- Previous experience working as a Medical Administrator in a medical, primary care, or healthcare environment.
- A working knowledge of IGPR processes.
- Familiarity with medical terminology and clinical correspondence.
- Knowledge of GP clinical systems and national and local NHS referral pathways.
- Experience supporting clinicians within a multidisciplinary healthcare setting.
Whilst applications are encouraged from individuals currently working in medical secretarial roles.
Consideration may be given to candidates from other professional sectors with transferrable skills who have the ability to adapt quickly to a healthcare environment.
- Informal enquiries to Natalie. dickson3@aapct. scot. nhs. uk
- #J-18808-Ljbffr
Administrator in Kilwinning employer: Oxenward Surgery
Oxenward Surgery is an attractive employer due to its commitment to flexibility and professional development. The supportive team environment fosters collaboration and efficiency, making it an ideal workplace for those seeking a career in healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Kilwinning
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Administrator in Kilwinning
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Oxenward Surgery, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Oxenward Surgery
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Oxenward Surgery.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Oxenward Surgery.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Oxenward Surgery can really resonate with interviewers and show your commitment to the field.
