Document Controller

Role Description:

OXBO are partnering with a significant international developer of renewable energy generation projects.

Supporting their UK grid scale business, the role will involve a focus on battery energy solutions,

grid scale, as well as some potential for solar and other activities, such as EV infrastructure.

The person will work as part of a small dynamic team to help with the origination and delivery of

projects in the energy sector, creating a robust document management system

Responsibilities & Duties:

• Compilation and processing of project and portfolio information to support the project

managers in the delivery of their projects (reports/trackers/answering queries, etc.)

• Oversight and management of team actions and portfolio progress trackers, including file

management and data rooms – ensuring datasets are complete and filing standards are

upheld

• Supporting project managers in collection, review and storage of project documents – design

documents, as-builts etc., and tracking any documentation supplied as part of any contracts

and/or agreements

• Liaison with consultants and suppliers to assist with the conduct of work (chasing and

reviewing contracts, invoices, etc.)

• Analyse data and compile reports for management and board review

• Support the office manager with the administrative tasks of the development team (eg.travel,

other bookings, etc.)

• Build and continually review processes associated with the role

• Attend external meetings, company or industry events as required

• Generally, support the development and delivery teams to ensure that the team’s, and the

company’s, goals and objectives are met

Key Skills & Qualifications:

• Experience and knowledge of working for an ISO9001 certified business

• Understanding of industry best practices with regards to document control

• Experience in administrative roles, preferably with some experience of governance in

respective areas.

• Highly organised and able to manage multiple actions simultaneously

• Proficiency in business/task/ file management software

• Positive attitude to getting involved in work and proactive in taking on tasks to support the

team

• Familiar with contracting and invoicing processes

• Knowledge of renewables/UK energy system an advantage