People Coordinator

Who are we? Founded in 2014, Oxa is a global leader in autonomous vehicle (AV) technology, dedicated to accelerating Industrial Mobile Autonomy (IMA). We develop advanced physical AI and robotics technology, anchored around our configurable and explainable self-driving software, Oxa Driver; development toolchain, Oxa Foundry; and fleet management software, Oxa Hub. We utilise hardware blueprints known as Reference Autonomy Designs (RADs) to enable the integration of sensors, compute and drive-by-wire systems into existing vehicles produced by OEMs. Our solutions automate repetitive industrial driving tasks, such as the towing and carrying of goods in locations like ports, airports and manufacturing facilities, or asset and perimeter monitoring in environments such as solar farms or industrial plants. We’re helping global businesses to address critical challenges like labour shortages and rising operational costs - driving efficiency, productivity, and safety.

Based in Oxford, and with offices in Canada, our engineering team is drawn from the world’s top physical AI specialists and led by originators of the field.

Your Role: At Oxa, we're driving innovation and growth in a fast-paced, dynamic environment, and we're on the lookout for an experienced and adaptable People Coordinator to join our growing team. As a rapidly scaling organisation, we require a people focused partner who can help the People team shape our HR function across our global operations. Reporting to the Head of People, you will be integral to the people operations at Oxa, collaborating closely with the People Advisor and key stakeholders across diverse markets, ensuring alignment of HR practices with business objectives while fostering a positive and inclusive workplace culture. If you're passionate about working in a fast-evolving company and having a direct impact on the employee experience, we’d love to hear from you.

Core Responsibilities:

• Onboarding administration: Drafting and issuing offer letters and contracts of employment. Issuing new starter documents, collating and recording documents received and liaising with new starters. Conducting reference, pre-employment checks and right to work checks. Liaising with line managers and IT to facilitate onboarding. Conducting HR Inductions for new starters. Monitoring completion of the probation period process.
• HR Systems: Management of internal HR Information System (Hibob) including workflows, system set up and settings - ensuring it is kept up to date with accurate information. Manage administration linked to employee lifecycle changes including promotion, salary review, change to terms and conditions. Organise and maintain team member records and digital files, such as starter and leaver checklists. Prepare general / ad hoc letters, i.e. reference request letters and confirmation of employment letters.
• Payroll support: Manage monthly payroll administration activities ensuring the data is accurate and sent to finance in a timely manner.
• Management of the HR Inbox: Act as the first point of contact for people queries within the HR inbox and provide advice and support in response to general people queries.
• Employee Relations: Act as a trusted advisor to employees and managers, providing guidance on HR-related issues, and fostering a positive work environment.
• Compliance & Policies: Support the People team to ensure compliance with local labor laws and company policies across different countries, maintaining up-to-date HR documentation as required.
• Training course administration: Manage the facilitation of mandatory training courses as required.
• Compensation & Benefits: Administer employee compensation and benefits programs, including salary reviews, bonuses, and other incentives.
• HR Metrics & Reporting: Generate HR reports, and provide data-driven insights to leadership for informed decision-making.
• Culture & Employee Engagement: Together with the People team, champion company culture initiatives and employee engagement activities to promote a motivated and inclusive work environment.

What you need to succeed:

• Experience of working in a HR Coordinator or Generalist Role.
• Exposure to working within a fast paced, start-up / scale up environment where adaptability and the ability to handle multiple priorities are essential.
• Experience supporting HR initiatives across multiple countries/regions, including visa and immigration legislation and compliance.
• A track record of handling tasks that require a high level of detail.
• High proficiency in Google Workspace: Docs, Sheets, Gmail.
• Exposure to working with HRIS and ATS systems to manage employee data and run reports.
• Strong communication and interpersonal skills.

Benefits:

• Competitive salary, benchmarked against the market and reviewed annually.
• Company share programme.
• Hybrid and/or flexible remote working arrangements.
• Core benefits of market leading private healthcare, life assurance, critical illness cover, income protection, alongside a company paid health cash plan (including gym discounts).
• A salary exchange pension plan.
• 25 days’ annual leave plus bank holidays.
• A pet-friendly office environment.
• Safe assigned spaces for team members with individual and diverse needs.

Our Culture: We are on a mission to unlock the benefits of self-driving technology to every person and organisation on the planet. We are creating an environment where everyone, from any background, can do their best work which, put simply, is the right thing to do. We hire and nurture those we can learn from, valuing diversity and the innovation that this drives. We promote an open and inclusive culture that empowers our Oxbots to bring their whole, authentic selves to work every day.

Why become an Oxbot? Our team of experts in computer science, AI, robotics and machine learning is world-class, and together they’re solving the most exciting and important technological challenges of our times. Our diverse, multi-cultural crew is guided by a shared vision to bring the myriad benefits of autonomy to our customers and partners. And in a company that celebrates uniqueness as much as skill and experience, we do it with energy, conviction and a healthy dose of excitement, too. If you are bold, creative and hyper skilled, come and create the future of autonomy with us at Oxa.