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For Companies At a Glance
- Tasks: Support top executives and manage their schedules in a fast-paced tech environment.
- Company: Join a rapidly scaling global technology company shaping the future of autonomous systems.
- Benefits: Competitive salary, flexible working hours, and generous annual leave.
- Why this job: Gain exposure to high-level decision-making and contribute to global expansion.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Dynamic role with opportunities for professional growth and development.
The predicted salary is between 36000 - 60000 £ per year.
About Us
Step into a pivotal role at the heart of a rapidly scaling global technology company shaping the future of autonomous systems. Oxa Autonomy are seeking a highly organised, proactive Part-Time Executive Assistant to support both the CFO and COO—two key leaders driving our international growth. This is a unique opportunity to gain exposure to high-level decision-making, strategic operations, and global expansion, while playing an essential role in keeping a fast-paced, innovative business running smoothly. If you thrive in dynamic environments and want to contribute meaningfully to a company on the rise globally, this role offers both impact and flexibility.
Role & Responsibilities
The opportunity will be for an initial 12 month period, hours of 10am-2pm Monday-Friday on a hybrid working arrangement. Responsibilities will include:
- Managing Executives calendar and arrange meetings (internal and external)
- Managing Executives time constraints and ensuring all meeting times are met
- Make travel and accommodation arrangements for senior executive members
- Act as the point of contact among executives, employees, clients and other external partners
- Completing a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organisation
- Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Coordinate effective meetings by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing and refreshments
- Prepare paperwork/briefings for upcoming meetings, talks, interviews etc.
- Full inbox management
- Team support for Exec function as needed
- Act as a second pair of eyes and ears and help to pre-empt Exec needs and requirements
- Project type tasks & support as required
- Any other reasonable duties as required
What you will need to succeed
- Recent experience as an Executive Assistant, Personal Assistant or similar role
- Outstanding organisational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Ability to work under pressure and to deadlines when required
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives.
- Expert proficiency with Macs and desktop publishing software; ability to design and edit graphic presentations and materials.
- Exceptional organisational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgement is essential.
- Ability to switch gears at a moment’s notice.
Benefits
- Competitive starting salary
- Annual salary review
- Salary exchange pension scheme
- Company Share Scheme
- A flexible personal benefit fund with core benefits including private medical insurance, critical illness cover; life assurance, EAP, group income protection, health cash and more
- 25 Days annual leave plus 8 days bank holidays; as long as you promise to come back!
- Quarterly company communications event
Executive Personal Assistant in Oxford employer: Oxa
Contact Detail:
Oxa Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant in Oxford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Personal Assistant role. You never know who might have the inside scoop on opportunities at Oxa Autonomy or similar companies.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their vision and how you can contribute to their growth. This will help you stand out as someone who’s genuinely interested in the role and the company.
✨Tip Number 3
Practice your organisational skills! Create a mock calendar for the executives you’d be supporting, complete with meetings, travel plans, and tasks. This will not only sharpen your skills but also give you concrete examples to discuss during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Oxa Autonomy.
We think you need these skills to ace Executive Personal Assistant in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting C-level executives and showcase your organisational skills. We want to see how you can keep our fast-paced environment running smoothly!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your ability to manage calendars, coordinate meetings, and handle confidential information with discretion.
Showcase Your Tech Skills: Since we’re a tech company, it’s important to highlight your proficiency with Macs and any desktop publishing software. If you’ve designed presentations or managed digital tools, let us know! We love seeing candidates who are tech-savvy.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our innovative team at Oxa Autonomy!
How to prepare for a job interview at Oxa
✨Know Your Executives
Before the interview, do your homework on the CFO and COO. Understand their backgrounds, leadership styles, and recent company initiatives. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've maintained confidentiality and professionalism, especially when interacting with senior executives or sensitive situations.
✨Prepare for Dynamic Scenarios
Expect questions about how you handle pressure and shifting priorities. Think of examples where you've successfully adapted to sudden changes or challenges. This will demonstrate your ability to thrive in a fast-paced environment, which is key for this role.