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For Companies At a Glance
- Tasks: Support top executives with scheduling, travel arrangements, and administrative tasks.
- Company: Join a fast-growing tech company shaping the future of autonomous systems.
- Benefits: Competitive salary, flexible hours, annual reviews, and generous leave.
- Why this job: Gain exposure to high-level decision-making in a dynamic, innovative environment.
- Qualifications: Experience as an Executive or Personal Assistant with strong organisational skills.
- Other info: Hybrid working arrangement with excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
About Us
Step into a pivotal role at the heart of a rapidly scaling global technology company shaping the future of autonomous systems. Oxa Autonomy are seeking a highly organised, proactive Part-Time Executive Assistant to support both the CFO and COO—two key leaders driving our international growth. This is a unique opportunity to gain exposure to high-level decision-making, strategic operations, and global expansion, while playing an essential role in keeping a fast-paced, innovative business running smoothly. If you thrive in dynamic environments and want to contribute meaningfully to a company on the rise globally, this role offers both impact and flexibility.
Role & Responsibilities
The opportunity will be for an initial 12 month period, hours of 10am-2pm Monday-Friday on a hybrid working arrangement. Responsibilities will include:
- Managing Executives calendar and arrange meetings (internal and external)
- Managing Executives time constraints and ensuring all meeting times are met
- Make travel and accommodation arrangements for senior executive members
- Act as the point of contact among executives, employees, clients and other external partners
- Completing a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organisation
- Work closely with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Coordinate effective meetings by organising and collating meeting agendas, providing confidential minute taking and distribution and coordinating follow up actions. This includes room bookings and equipment set up such as teleconferencing and refreshments
- Prepare paperwork/briefings for upcoming meetings, talks, interviews etc.
- Full inbox management
- Team support for Exec function as needed
- Act as a second pair of eyes and ears and help to pre-empt Exec needs and requirements
- Project type tasks & support as required
- Any other reasonable duties as required
What you will need to succeed
- Recent experience as an Executive Assistant, Personal Assistant or similar role
- Outstanding organisational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Ability to work under pressure and to deadlines when required
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives.
- Expert proficiency with Macs and desktop publishing software; ability to design and edit graphic presentations and materials.
- Exceptional organisational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgement is essential.
- Ability to switch gears at a moment’s notice.
Benefits
- Competitive starting salary
- Annual salary review
- Salary exchange pension scheme
- Company Share Scheme
- A flexible personal benefit fund with core benefits including private medical insurance, critical illness cover; life assurance, EAP, group income protection, health cash and more
- 25 Days annual leave plus 8 days bank holidays; as long as you promise to come back!
- Quarterly company communications event
Executive Personal Assistant employer: Oxa
Contact Detail:
Oxa Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Understand their vision and how you can support them. We want you to show that you’re not just another candidate, but someone who genuinely cares about their mission.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to convey information clearly and professionally. We suggest doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Personal Assistant role. Highlight your experience supporting C-level executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that align with the responsibilities listed in the job description, and let your personality come through.
Showcase Your Communication Skills: Since excellent verbal and written communication skills are key for this role, make sure your application reflects that. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy to do!
How to prepare for a job interview at Oxa
✨Know Your Executives
Before the interview, do some research on the CFO and COO of Oxa Autonomy. Understand their backgrounds, leadership styles, and recent company initiatives. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed calendars, arranged meetings, or handled travel logistics in previous roles. Highlight your attention to detail and ability to juggle multiple tasks, as these are crucial for an Executive Personal Assistant.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's important to convey your understanding of discretion. Share experiences where you've had to maintain confidentiality and demonstrate your professionalism when interacting with senior executives and external partners.
✨Prepare for Dynamic Scenarios
Expect questions that assess your ability to handle pressure and switch gears quickly. Think of examples where you've successfully adapted to changing priorities or unexpected challenges, as this role requires a proactive and flexible mindset.