At a Glance
- Tasks: Support key executives with diary management, travel arrangements, and administrative tasks.
- Company: Join a rapidly scaling global tech company shaping the future of autonomous systems.
- Benefits: Competitive salary, flexible working hours, and generous annual leave.
- Other info: Enjoy a hybrid working arrangement and excellent career growth opportunities.
- Why this job: Gain exposure to high-level decision-making in a dynamic and innovative environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
About Us
Step into a pivotal role at the heart of a rapidly scaling global technology company shaping the future of autonomous systems. Oxa Autonomy are seeking a highly organised, proactive Part-Time Executive Assistant to support both the CFO and COO—two key leaders driving our international growth. This is a unique opportunity to gain exposure to high-level decision-making, strategic operations, and global expansion, while playing an essential role in keeping a fast-paced, innovative business running smoothly. If you thrive in dynamic environments and want to contribute meaningfully to a company on the rise globally, this role offers both impact and flexibility.
Role & Responsibilities
The opportunity will be for an initial 12 month period, hours of 10am-2pm Monday-Friday on a hybrid working arrangement. Responsibilities will include:
- Diary management with internal and external contacts
- Managing Executives time constraints and ensuring all meeting times are met
- Make travel and accommodation arrangements for senior executive members
- Act as the point of contact among executives, employees, clients and other external partners
- Completing a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organisation
- Work closely with the Executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Coordinate effective meetings by organising and collating meeting agendas and coordinating follow up actions. Prepare paperwork/briefings for upcoming meetings, talks, interviews etc.
- Full email inbox management
- Project type tasks & support as required
- Any other reasonable duties as required
What you will need to succeed
- Recent experience as an Executive Administrative Assistant, Personal Assistant or similar role
- Outstanding organisational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Ability to work under pressure and to deadlines when required
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives.
- Expert proficiency with Macs and desktop publishing software; ability to design and edit graphic presentations and materials.
- Exceptional organisational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgement is essential.
- Ability to switch gears at a moment’s notice.
Benefits
- Competitive starting salary
- Annual salary review
- Salary exchange pension scheme
- Company Share Scheme
- A flexible personal benefit fund with core benefits including private medical insurance, critical illness cover; life assurance, EAP, group income protection, health cash and more
- 25 Days annual leave plus 8 days bank holidays; as long as you promise to come back!
- Quarterly company communications event
Executive Administrative Assistant employer: Oxa
Oxa Autonomy is an exceptional employer, offering a dynamic work environment where innovation meets flexibility. As a Part-Time Executive Administrative Assistant, you will not only support key leaders in a rapidly growing global technology company but also enjoy competitive benefits, including a salary exchange pension scheme and a flexible personal benefit fund. With a strong emphasis on employee growth and a culture that values diversity, equity, and inclusion, Oxa Autonomy provides a unique opportunity to contribute meaningfully while advancing your career in the exciting field of autonomous systems.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Knowing about Oxa Autonomy's mission and recent projects will show that you’re genuinely interested and ready to contribute to their growth.
✨Tip Number 3
Practice your responses to common interview questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your skills and experiences effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows that you’re proactive and keen on the role.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrative Assistant role. Highlight your experience supporting C-level executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to diary management and travel arrangements, as these are key responsibilities for us.
Showcase Your Communication Skills:Since excellent verbal and written communication skills are a must, make sure your application reflects this. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy!
How to prepare for a job interview at Oxa
✨Know Your Executives
Before the interview, do some homework on the CFO and COO you'll be supporting. Understand their backgrounds, leadership styles, and any recent company news related to them. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your exceptional organisational skills.
✨Demonstrate Discretion and Professionalism
Since you'll be dealing with confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've had to maintain confidentiality and how you navigated sensitive situations with professionalism.
✨Prepare for Dynamic Scenarios
Given the fast-paced nature of the role, think about times when you've had to adapt quickly to changing circumstances. Be ready to discuss how you handle pressure and unexpected challenges, as this will demonstrate your ability to thrive in a dynamic environment.
