Accounts Payable Specialist in England

Who are we? Founded in 2014, Oxa is a global leader in autonomous vehicle (AV) technology, dedicated to accelerating Industrial Mobile Autonomy (IMA). We develop advanced physical AI and robotics technology, anchored around our configurable and explainable self-driving software, Oxa Driver; development toolchain, Oxa Foundry; and fleet management software, Oxa Hub. Our solutions automate repetitive industrial driving tasks, such as the towing and carrying of goods in locations like ports, airports and manufacturing facilities, or asset and perimeter monitoring in environments such as solar farms or industrial plants. We’re helping global businesses to address critical challenges like labour shortages and rising operational costs - driving efficiency, productivity, and safety.

Your Role: We are seeking an experienced and detail‑oriented Accounts Payable Specialist to take full ownership of the end‑to‑end Accounts Payable process. This role is critical in ensuring accuracy, efficiency, and strong financial controls across supplier management and payments, while supporting continuous improvement within the finance function.

Key Responsibilities:

• Total ownership of the end to end accounts payable process with a focus on accuracy and efficiency.
• Monitor and maintain the AP inbox (where all AP invoices arrive).
• Ensure all invoices have appropriate approvals in line with company policy.
• Match invoices to purchase orders.
• Process supplier invoices into accounting system (Xero).
• Reconcile all supplier statements and investigate any discrepancies.
• Identify and post supplier related transactions into the bank account ledger.
• Proactively and professionally resolve queries with external suppliers and/or Oxa procurement.
• Liaison with procurement on any purchase orders due but not yet invoiced.
• Maintain accurate supplier records and support onboarding of new suppliers.
• Prepare and process proposed weekly supplier payment runs and employee expense payments for review and approval.
• Issue remittance advices to suppliers.
• Manage the company credit card system, following up any missing information and ensuring policy compliance.
• Work with the wider business on carbon reporting data collection.
• Continually review and refine all processes to improve accuracy and efficiency, including evaluation of the impact of new technologies such as AI.
• Support with month end processes and annual audit.
• Assist with Accounts Receivable.
• Support the finance team on new system preparation and implementation.
• Provide general administrative support.

What You Need To Succeed:

• Extensive hands on experience in an Accounts Payable role.
• Strong understanding of VAT and AP principles and controls.
• Excellent attention to detail and a high level of accuracy.
• Strong communication and stakeholder management skills.
• Proactive, solutions focused approach to problem solving.
• Ability to work independently and effectively manage priorities.
• Proficiency in Google Workspace and Excel.
• Ability to work in our Oxford office a minimum of 2 days per week.

Extra Kudos If You Have:

• Working knowledge of using Xero or ERP software.
• Experience implementing new AP/ERP systems.
• Experience working closely with procurement.

What We Offer:

• A competitive salary benchmarked and reviewed annually.
• Salary exchange pension scheme.
• Company Share Scheme.
• An outstanding benefits package including private medical insurance, critical illness coverage, life assurance, EAP, group income protection.
• 25 Days annual leave plus 8 days bank holidays.
• A pet friendly office environment.
• Safe assigned spaces for team members with individual and diverse needs.

Our Culture: We are on a mission to unlock the benefits of self‑driving technology to every person and organisation on the planet. We are creating an environment where everyone, from any background, can do their best work which, put simply, is the right thing to do. We hire and nurture those we can learn from, valuing diversity and the innovation that this drives. We promote an open and inclusive culture that empowers our Oxbots to bring their whole, authentic selves to work every day.

Why become an Oxbot? Our team of experts in computer science, AI, robotics and machine learning is world‑class, and together they’re solving the most exciting and important technological challenges of our times. Our diverse, multi‑cultural crew is guided by a shared vision to bring the myriad benefits of autonomy to our customers and partners. And in a company that celebrates uniqueness as much as skill and experience, we do it with energy, conviction and a healthy dose of excitement, too. If you are bold, creative and hyper skilled, come and create the future of autonomy with us at Oxa.