At a Glance
- Tasks: Support key executives with diary management, travel arrangements, and administrative tasks.
- Company: Join a rapidly scaling global tech company shaping the future of autonomous systems.
- Benefits: Competitive salary, flexible working hours, and generous annual leave.
- Other info: Enjoy a hybrid working arrangement and excellent career growth opportunities.
- Why this job: Gain exposure to high-level decision-making in a dynamic and innovative environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 30000 - 40000 € per year.
About Us
Step into a pivotal role at the heart of a rapidly scaling global technology company shaping the future of autonomous systems. Oxa Autonomy are seeking a highly organised, proactive Part-Time Executive Assistant to support both the CFO and COO—two key leaders driving our international growth. This is a unique opportunity to gain exposure to high-level decision-making, strategic operations, and global expansion, while playing an essential role in keeping a fast-paced, innovative business running smoothly. If you thrive in dynamic environments and want to contribute meaningfully to a company on the rise globally, this role offers both impact and flexibility.
Role & Responsibilities
The opportunity will be for an initial 12 month period, hours of 10am-2pm Monday-Friday on a hybrid working arrangement. Responsibilities will include:
- Diary management with internal and external contacts
- Managing Executives time constraints and ensuring all meeting times are met
- Make travel and accommodation arrangements for senior executive members
- Act as the point of contact among executives, employees, clients and other external partners
- Completing a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organisation
- Work closely with the Executive team to keep them well informed of upcoming commitments and responsibilities, following up appropriately
- Coordinate effective meetings by organising and collating meeting agendas and coordinating follow up actions. Prepare paperwork/briefings for upcoming meetings, talks, interviews etc.
- Full email inbox management
- Project type tasks & support as required
- Any other reasonable duties as required
What you will need to succeed
- Recent experience as an Executive Administrative Assistant, Personal Assistant or similar role
- Outstanding organisational and time management skills
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Ability to work under pressure and to deadlines when required
- Strong ability to execute work with a diversity, equity, and inclusion lens.
- Significant executive support experience, including supporting C-level executives.
- Expert proficiency with Macs and desktop publishing software; ability to design and edit graphic presentations and materials.
- Exceptional organisational skills and impeccable attention to detail.
- High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, donors, and funded partners.
- Make appropriate, informed decisions regarding priorities and available time.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- Excellent judgement is essential.
- Ability to switch gears at a moment’s notice.
Benefits
- Competitive starting salary
- Annual salary review
- Salary exchange pension scheme
- Company Share Scheme
- A flexible personal benefit fund with core benefits including private medical insurance, critical illness cover; life assurance, EAP, group income protection, health cash and more
- 25 Days annual leave plus 8 days bank holidays; as long as you promise to come back!
- Quarterly company communications event
Executive Administrative Assistant in Banbury employer: Oxa
Oxa Autonomy is an exceptional employer that offers a dynamic and innovative work environment at the forefront of global technology in autonomous systems. With a strong focus on employee growth, you will have the opportunity to support key leaders while enjoying flexible working hours and a comprehensive benefits package, including a competitive salary, annual reviews, and a personal benefit fund. Join us to make a meaningful impact in a rapidly scaling company that values diversity, equity, and inclusion.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Assistant in Banbury
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Knowing about Oxa Autonomy's mission and recent projects will show that you’re genuinely interested and ready to contribute to their growth.
✨Tip Number 3
Practice your responses to common interview questions. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your skills and experiences effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows that you’re proactive and keen on the role.
We think you need these skills to ace Executive Administrative Assistant in Banbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrative Assistant role. Highlight your experience with diary management, travel arrangements, and supporting C-level executives. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Oxa Autonomy. Share specific examples of how you've thrived in dynamic environments and contributed to high-level decision-making.
Showcase Your Organisational Skills:Since this role requires outstanding organisational skills, consider including a brief section in your application that demonstrates how you've successfully managed multiple tasks or projects simultaneously. We love seeing those skills in action!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Oxa
✨Know Your Executives
Before the interview, do your homework on the CFO and COO. Understand their backgrounds, leadership styles, and recent company initiatives. This will not only help you tailor your responses but also show that you're genuinely interested in supporting them.
✨Master the Art of Organisation
Since this role is all about keeping things running smoothly, be prepared to discuss your organisational strategies. Bring examples of how you've managed complex schedules or handled multiple tasks simultaneously. Highlight any tools or software you use to stay organised.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be the point of contact for various stakeholders. Be ready to demonstrate your verbal and written communication skills during the interview. You might even want to prepare a brief email or memo as a sample of your writing style.
✨Emphasise Discretion and Professionalism
This role requires a high level of integrity and confidentiality. Be prepared to discuss situations where you've had to handle sensitive information. Share how you maintain professionalism while dealing with diverse groups, especially senior executives.
