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For Companies At a Glance
- Tasks: Be the friendly face of our law firm, welcoming clients and managing calls.
- Company: Join Owen Reed, a leading international law firm committed to diversity and sustainable growth.
- Benefits: Enjoy flexible working hours and a supportive team environment.
- Why this job: Gain valuable experience in a professional setting while making a positive impact.
- Qualifications: Must have excellent communication skills and previous reception experience.
- Other info: Full-time, permanent position with opportunities for growth and development.
The predicted salary is between 24000 - 36000 £ per year.
Owen Reed is looking to recruit a motivated Receptionist to join a leading law firm in Exeter. We have a fantastic opportunity for a Receptionist to join our Exeter office. You will be the first point of contact for our clients and visitors, playing a crucial role in representing our firm, known for its commitment to diversity, inclusion, and sustainable growth.
Full-time, permanent position in Exeter. Opportunity to work with a leading international law firm. Flexible working hours to accommodate events and shift cover. Working hours 09:30 - 17:30 (with flexibility for events/shift cover; reception operation times are 08:00 – 17:30).
The Role:
- Deliver a professional reception service to clients, partners, and employees.
- Maintain a tidy and professional reception area.
- Meet and greet clients and visitors with a warm welcome.
- Handle incoming calls, redirecting them or taking messages as needed.
- Set up telephone, conference calls, and AV facilities.
- Ensure meeting rooms are client-ready and manage catering needs.
- Assist with marketing events and make travel arrangements.
- Support the General Office/Office Manager with administrative tasks.
The Candidate:
- Excellent communication skills, both oral and written.
- Ability to work autonomously and with minimal supervision.
- Proactive initiative and a flexible, committed attitude.
- Strong attention to detail and a logical approach.
- A professional appearance and positive outlook.
- Previous office and reception experience is essential.
Receptionist employer: Owen Reed
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
Familiarise yourself with the law firm's values and culture. Since this role is about representing the firm, understanding their commitment to diversity and inclusion will help you align your approach during interviews.
✨Tip Number 2
Practice your communication skills. As a Receptionist, you'll be the first point of contact, so being able to convey warmth and professionalism in your tone and body language is crucial.
✨Tip Number 3
Prepare for situational questions that may arise during the interview. Think about how you would handle difficult clients or manage multiple tasks at once, as these scenarios are common in reception roles.
✨Tip Number 4
Showcase your organisational skills. Be ready to discuss how you manage your time and prioritise tasks, especially since the role involves handling calls, managing meeting rooms, and supporting events.
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous reception or office roles. Emphasise your communication skills and attention to detail, as these are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific reasons why you want to work at Owen Reed and how your skills align with their values of diversity and inclusion.
Highlight Relevant Skills: In your application, clearly outline your excellent communication skills and ability to work autonomously. Provide examples of how you've successfully managed reception duties or administrative tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are key for a Receptionist role.
How to prepare for a job interview at Owen Reed
✨Showcase Your Communication Skills
As a Receptionist, excellent communication is key. Be prepared to demonstrate your verbal and written skills during the interview. You might be asked to role-play a scenario where you greet a client or handle a phone call, so practice articulating clearly and professionally.
✨Highlight Your Attention to Detail
Attention to detail is crucial in this role. During the interview, provide examples of how you've successfully managed tasks that required precision, such as setting up meeting rooms or handling administrative duties. This will show that you understand the importance of maintaining a professional environment.
✨Demonstrate Your Proactive Attitude
Employers value candidates who take initiative. Share instances where you've gone above and beyond in previous roles, whether it was assisting with events or improving office processes. This will illustrate your commitment to supporting the team and enhancing the reception experience.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, like managing multiple calls or dealing with an upset client. Think through your responses ahead of time, focusing on your problem-solving skills and ability to remain calm under pressure.
