Legal PA (Birmingham)

Owen Reed is looking to recruit a Legal PA to support a Employment, Labor and Pensions team for a top law firm in Birmingham.

As a Legal PA in our Employment, Labor and Pensions team, you will deliver high-level support to a group of stakeholders. You’ll take ownership of daily administrative and project-based tasks while ensuring top-tier client service.

Key Responsibilities

Stakeholder & Client Support

• Conduct regular 1:1s with stakeholders to align on priorities and upcoming actions
• Liaise confidently with internal and external clients
• Draft clear, professional replies to incoming correspondence
• Act as a key point of contact during stakeholder absences

PA & Administrative Excellence

• Proactively manage inboxes and calendars, coordinate meetings and complex travel arrangements
• Organise internal and client meetings (virtual and in-person), including agendas and logistics
• Maintain confidentiality while handling sensitive documents and information
• Assist in the preparation of pitches and PowerPoint presentations
• Collaborate with Document Production for larger pieces of work

Workflow & Matter Management

• Manage client and matter opening, working closely with relevant support teams
• Oversee the lifecycle of stakeholder requests from start to finish
• Delegate appropriately to billing, finance, document and admin support teams
• Ensure compliance with firm-wide policies and client protocols

Financial Administration

• Coordinate billing and other financial processes
• Support monthly reporting and expenses
• Ensure all processes adhere to compliance and regulatory standards

Marketing & Business Development

• Assist in planning and executing events
• Manage event communications, materials, and digital guest lists

Technology & Process Improvements

• Use firm technology to manage workflows, collaborate, and research
• Maintain data rooms and electronic records efficiently
• Advocate for process improvements and tech-driven productivity
• Contribute to team-wide initiatives, including mentoring, community work, and D&I

What We’re Looking For

• Proven experience as a Legal PA or in a comparable professional setting
• Exceptional communication and stakeholder engagement skills
• High-level organisational skills and the ability to multitask and prioritise
• Proactive problem solver with strong initiative and accountability
• Strong attention to detail, especially in written and document-based work
• Excellent technical skills: Microsoft Outlook, Teams, Word, PowerPoint (Copilot knowledge a plus)
• Collaborative team player who contributes positively to team culture
• Adaptability to change, hybrid working, and evolving business needs
• Strong client service orientation, with a focus on quality and relationship building