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- Tasks: Support the Real Estate team with email management, documentation, and client correspondence.
- Company: Join a top law firm in Manchester known for its diverse and inclusive culture.
- Benefits: Enjoy hybrid working, private health insurance, life assurance, and flexi-gym discounts.
- Why this job: Be part of a dynamic team that values collaboration and offers opportunities for personal growth.
- Qualifications: Experience as a Legal Secretary/PA in real estate is essential; strong IT skills required.
- Other info: Flexible hours may be needed to meet client demands; modern office space available.
The predicted salary is between 30000 - 42000 £ per year.
Owen Reed is looking to recruit a motivated Legal PA to support the Real Estate team for a top law firm in Manchester. This role sits in our Real Estate team, which encompasses environment, project planning, real estate finance and real estate litigation. The team advises on every stage of the life cycle of property, with areas of expertise including construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance and real estate tax.
Key Responsibilities:
- Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
- Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness.
- Management and co-ordination of the Partners’ billing and financial requirements including producing WIP and aged debt reports.
- Dealing with legal documentation and correspondence to a high standard.
- Maintain CRM by updating InterAction and maintaining fee earner contact list.
- Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc; Use the InterAction platform to log Fee Earner BD activity and report as may be required.
- Co-ordinating travel and producing travel packs if requested.
- Any additional ad hoc tasks as required.
Generally – must be flexible and willing to work outside of office hours where client transactions require that. Experienced Legal Secretary/PA within a real estate department is essential for this role. Must be competent at producing legal documents to a high standard. Professional telephone manner and the ability to accurately record and pass on messages. Microsoft Office IT skills – Word, Excel, PowerPoint, Outlook. Proven document or case management skills. Proven experience of using a legal computerised finance system. Minimum typing speed of 65 wpm with a good level of accuracy.
A firm that embraces diversity with benefits designed for everyone. Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more. Modern Office Space: Join a diverse team with opportunities for hybrid working and hot-desking. Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.
Legal PA/Assistant (Permanent) employer: Owen Reed
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA/Assistant (Permanent)
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to real estate. This will not only help you understand the role better but also impress your interviewers with your knowledge of the field.
✨Tip Number 2
Network with professionals in the legal sector, especially those working in real estate. Attend industry events or join relevant online forums to make connections that could lead to job opportunities.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office and any legal software during the interview. Consider preparing examples of how you've used these tools effectively in previous roles to showcase your skills.
✨Tip Number 4
Be prepared to discuss your experience with billing and financial management in a legal context. Highlight any specific systems you've used and how you've contributed to the financial aspects of a legal team.
We think you need these skills to ace Legal PA/Assistant (Permanent)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, particularly in real estate. Emphasise your skills in document management, email handling, and any specific legal software you have used.
Craft a Strong Cover Letter: Write a cover letter that showcases your motivation for the role and your understanding of the real estate sector. Mention specific experiences that demonstrate your ability to support fee earners effectively.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Office, typing speed, and any experience with legal finance systems. These are crucial for the role and should be easily identifiable.
Show Flexibility and Teamwork: Mention your willingness to work outside of office hours and your ability to collaborate with other team members. This will show that you are adaptable and ready to support the team during busy periods.
How to prepare for a job interview at Owen Reed
✨Know Your Legal Jargon
Familiarise yourself with key legal terms and concepts related to real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during the interview.
✨Showcase Your Organisational Skills
As a Legal PA, you'll need to manage multiple tasks efficiently. Be prepared to discuss specific examples of how you've successfully organised workloads or managed competing priorities in previous roles.
✨Demonstrate Your IT Proficiency
Make sure to highlight your experience with Microsoft Office and any legal software you've used. You might be asked to perform a task on the spot, so being confident in your IT skills is crucial.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing urgent emails or coordinating travel arrangements. Think through potential scenarios and how you would respond effectively.
