Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Be the go-to person for event queries and ensure everything runs smoothly.
- Company: Join a prestigious law firm in London known for its excellence.
- Benefits: Enjoy a dynamic office environment with opportunities for growth and learning.
- Why this job: Perfect for those who love events and want to make a real impact.
- Qualifications: Customer service experience and a knack for tech are essential.
- Other info: Flexibility in hours is key, as events can vary.
The predicted salary is between 36000 - 60000 £ per year.
Owen Reed is looking to recruit a top Event Administrator for a top law firm in London.
Key Responsibilities
- Act as the first point of contact for event-related enquiries and ensure excellent client experience.
- Support the Client Services Team in their daily responsibilities when working within events.
- Provide on-site operational support including responding to AV requests, answering phones, and general event coordination.
- Manage all events bookings within the Cannon Place event space using the firm's booking systems and databases.
- Liaise with internal teams including Hospitality, AV, Cleaning and Facilities to ensure all event requirements are met and executed to a high standard.
- Coordinate with the Marketing & BD Events team to support centrally organized events hosted on-site.
- Collaborate with internal stakeholders and external hosts to ensure seamless event delivery from planning through to post-event debrief.
- Monitor the upkeep and readiness of event spaces, ensuring cleanliness, appropriate setup, functioning AV equipment, and professional presentation.
- Arrange catering, audio-visual setup, and technical requirements for events in line with specifications.
- Ensure compliance with the firm’s business development and event policies, including the event approval process.
- Run regular meetings to maintain communication with key departments to support the smooth running of all scheduled events.
- Work with the finance team to ensure accurate tracking of event costs, including correct cost coding, invoicing, and reconciliation of expenses.
- Comply with all site security procedures and health & safety regulations.
- Oversee and manage ad hoc courier and hand-delivered items relating to events.
- Liaise with IT and AV suppliers for specialist equipment support, fault reporting, and issue resolution.
- Set up and support the use of conference room technology, including laptops, projectors, screens, teleconferencing equipment, video conferencing tools, Microsoft Teams/Lync pods, and other AV systems.
- Assist in the development and implementation of standard operating procedures for events and room usage.
- Support post-event reporting, including gathering feedback and evaluating event success.
- Manage or support event delegate lists, invitations, check-in and check-out and follow-ups using CRM systems or event software.
- Maintain inventory of event materials, equipment, and supplies.
- Assist with training new joiners or temporary staff on event protocols and AV systems.
- Support Management with project work, reporting or analytics where needed.
About You
- Proven working knowledge of customer service experience.
- A working knowledge of Microsoft Office, Manhattan Datacraft desirable.
- Ability to set up and troubleshoot IT and audio-visual equipment.
- Highly organised and able to plan and prioritise the work of self and others.
- Ability to suggest and deliver creative/innovative solutions.
- Good interpersonal skills, flexible to work with a range of styles and personalities.
- Ability to maintain standards when under pressure.
- Able to build strong relationships with key stakeholders.
Event Administrator employer: Owen Reed
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Administrator
✨Tip Number 1
Familiarise yourself with the specific event management software and tools mentioned in the job description, such as Manhattan Datacraft. Having hands-on experience or knowledge of these systems can set you apart during the interview.
✨Tip Number 2
Showcase your customer service skills by preparing examples of how you've handled challenging situations in previous roles. This will demonstrate your ability to maintain a high standard of client experience, which is crucial for this position.
✨Tip Number 3
Network with professionals in the events industry, especially those who have experience in law firms or corporate environments. Building connections can provide valuable insights and potentially lead to referrals for the role.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple tasks under pressure. Consider using specific examples from past experiences where you successfully coordinated events or projects to illustrate your capabilities.
We think you need these skills to ace Event Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event administration and customer service. Use specific examples that demonstrate your organisational skills and ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and your understanding of the role. Mention how your skills align with the responsibilities listed in the job description, such as liaising with internal teams and managing event logistics.
Highlight Technical Skills: Since the role requires knowledge of AV equipment and Microsoft Office, be sure to mention any relevant technical skills or experiences you have. If you've set up or troubleshot AV systems before, include that information.
Showcase Interpersonal Skills: In your application, emphasise your ability to work with diverse teams and build strong relationships. Provide examples of how you've successfully collaborated with others in previous roles, especially in high-pressure situations.
How to prepare for a job interview at Owen Reed
✨Showcase Your Customer Service Skills
As an Event Administrator, you'll be the first point of contact for event-related enquiries. Be prepared to discuss your previous customer service experiences and how you've handled challenging situations to ensure a positive client experience.
✨Demonstrate Organisational Abilities
This role requires excellent organisational skills. Bring examples of how you've successfully managed multiple tasks or events simultaneously, and be ready to explain your methods for prioritising work effectively.
✨Familiarise Yourself with AV Equipment
Since you'll be responsible for setting up and troubleshooting audio-visual equipment, it's crucial to show your knowledge in this area. Brush up on common AV technologies and be ready to discuss any relevant experience you have.
✨Prepare for Team Collaboration Questions
You'll need to liaise with various internal teams and external hosts. Think of examples that highlight your ability to work collaboratively, manage relationships, and communicate effectively with different stakeholders.
