At a Glance
- Tasks: Manage document production and optimize workflow processes in a fast-paced environment.
- Company: Join a dynamic firm dedicated to providing high-quality document services.
- Benefits: Enjoy remote work, an annual bonus, private medical insurance, and more perks.
- Why this job: Perfect for detail-oriented individuals seeking growth in a supportive, professional setting.
- Qualifications: Strong skills in Word, PowerPoint, Excel; experience in document production is a plus.
- Other info: Entry-level position with flexible hours from 2pm to 10pm.
The predicted salary is between 28800 - 43200 £ per year.
Location/s: Manchester, Exeter, London, Birmingham (Fully Remote) 2pm until 10pm.
Working Hours: Full Time
Term: Permanent
Experience Level: Entry Level
The purpose of the Document Production Centre (DPC) is to provide the firm's fee earners with a seamless, professional, accurate and timely document production service, in a high quality, deadline driven environment. Your responsibilities will include:
- Manage and optimize workflow processes to enhance productivity and efficiency in order to meet deadlines
- Accurately interpret complex briefs, seek clarification where necessary, and ensure the team are informed throughout the process
- Review attachments in the DPC inbox and on BigHand Now, ensuring they are accessible and relevant to the request
- All aspects of production work to include, but not limited to, correspondence, documents, reports, deeds, bundles, bibles and data rooms
- Ensure all work has been carried out using house style and in line with the firm's specific systems/procedures
- Any other tasks as reasonably requested by the DPC Manager, Daytime or Evening Supervisors
To succeed in this role, you'll need to:
- Have exceptional technical skills and competency in the use of Word, PowerPoint and Excel
- Have experience of document production, practices and technologies
- Have the ability to multi-task and manage multiple projects simultaneously, while maintaining accuracy under tight deadlines and constraints
- Be able to handle confidential information with discretion whilst working in a fast-paced, dynamic and high-pressure environment
- Have excellent client service and professional communication skills
- The ability to deliver creative and timely solutions
However it is not all about experience and qualifications. We're looking for someone who:
- Has excellent written and oral communication skills
- Seeks and responds positively to all forms of feedback (client/line manager)
- Has critical attention to detail
- Can prioritise work effectively and has strong organisational skills
Our benefits include, an annual bonus scheme, GPP Pension Scheme with Aviva. We also offer Private Medical Insurance, (currently with Vitality Health) after 6 months of employment, which include discounted gym memberships, free cinema tickets, health assessments and much more.
Document Production/Workflow Coordinator. employer: Owen Reed
Contact Detail:
Owen Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Production/Workflow Coordinator.
✨Tip Number 1
Familiarize yourself with the specific document production tools and technologies mentioned in the job description, such as BigHand. Understanding how these systems work will give you an edge during the interview.
✨Tip Number 2
Practice your multitasking skills by managing multiple projects or tasks at once. This will help you demonstrate your ability to handle tight deadlines and maintain accuracy under pressure, which is crucial for this role.
✨Tip Number 3
Enhance your communication skills by engaging in activities that require clear and professional interaction, such as volunteering or joining a local club. This will prepare you to effectively communicate with clients and team members.
✨Tip Number 4
Showcase your attention to detail by reviewing sample documents and identifying errors or areas for improvement. This practice will help you develop a critical eye, which is essential for ensuring high-quality document production.
We think you need these skills to ace Document Production/Workflow Coordinator.
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your technical skills in Word, PowerPoint, and Excel. Include any relevant experience in document production and emphasize your ability to manage multiple projects under tight deadlines.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your exceptional communication skills and your attention to detail, as these are key qualities they are looking for.
Showcase Relevant Experience: If you have experience handling confidential information or working in a fast-paced environment, be sure to include specific examples in your application. This will demonstrate your capability to thrive in their dynamic setting.
Proofread Your Application: Before submitting, carefully proofread your application for any errors. A well-written application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Owen Reed
✨Showcase Your Technical Skills
Make sure to highlight your proficiency in Word, PowerPoint, and Excel during the interview. Be prepared to discuss specific examples of how you've used these tools in document production or similar tasks.
✨Demonstrate Your Attention to Detail
Since the role requires critical attention to detail, share instances where your meticulousness made a difference in your work. This could be about catching errors or ensuring compliance with house style.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage multiple projects under tight deadlines. Think of examples from your past experiences where you successfully prioritized tasks and met deadlines.
✨Emphasize Your Communication Skills
Communication is key in this role. Be ready to discuss how you handle feedback and maintain professional communication with clients and team members. Share examples that showcase your ability to interpret briefs and seek clarification when needed.