Owen Reed is looking for Team Executives (Core Hours & Evening Shifts) for a top law firm in London.
We are recruiting three full-time, permanent Team Executives to join a leading global law firm in London. These roles are offered full-time in the office and include:
- 2 x Core Hours Shifts: 9:30am – 5:30pm
- 2 x Evening Shift: 11:00am – 7:00pm
- 1 x Evening Shift (Float TE): 11:00am – 7:00pm
This is an excellent opportunity to join a collaborative support hub, providing high-quality administrative and document support across a range of practice areas.
The Role
As a Team Executive, you will work closely with the Local Hub Team Leader, Coordinators, Document Specialists and Practice Executives, supporting a designated allocation of Fee Earners. You will provide efficient administrative, organisational and document production support, ensuring work is delivered to a high standard within tight deadlines.
These roles operate in a fast-paced environment and require a proactive, team-focused approach. Full training and ongoing development will be supported by the Local Hub Team Leader and Operations Manager.
Key Responsibilities
- Making minor amendments to documents and delegating complex work to Document Specialists where appropriate
- Handling incoming calls, taking accurate messages and assisting with queries
- Organising travel arrangements, including flights, hotels, transport and itineraries
- Assisting with monthly billing: generating reports and preparing draft/final bills
- Processing expense claims and supporting with admin tasks such as engagement letters, memberships, learning records, business cards and labels
- Providing comprehensive administrative support to fee earners and wider teams
About You
The ideal candidate will have:
- Strong organisational and time-management skills, able to prioritise high-volume workloads
- Excellent communication skills, both written and verbal
- A methodical, detail-focused approach with consistently high accuracy
- Solid MS Office skills (Word, Excel and PowerPoint)
- A proactive, collaborative and professional attitude
Hours & Location
- London office – full time, Monday to Friday
- 35 hours per week
- Core Hours: 9:30am – 5:30pm (1 hour lunch)
- Evening Shift: 11:00am – 7:00pm (1 hour lunch)
