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- Tasks: Support partners and lawyers with administrative tasks, document management, and client communications.
- Company: Owen Reed is a dynamic firm focused on delivering exceptional legal services.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant workplace culture.
- Why this job: Join a collaborative team where your contributions directly impact client relationships and business success.
- Qualifications: Must have strong organisational skills, excellent communication, and at least four years of relevant experience.
- Other info: Ideal for proactive individuals eager to learn and grow in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
Owen Reed is on the lookout for a proactive and resourceful Practice Executive to provide seamless support to the Corporate department.
Key Internal Relationships: Partners, lawyers, Practice Team Assistants and other Business Services staff
Key External Relationships: Clients, service providers
Primary Responsibilities:
- Plan for and deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
- Coordinate and produce accurate compliant documents and correspondence (including drafting engagement), reports and presentations.
- Utilise other services as appropriate (e.g., Printroom, Document Production).
- Establish and maintain effective work practices with partners and lawyers to manage the matter life cycle from file opening to closure/archival.
- Proactively manage and understand partner and lawyers' diaries using business knowledge to prioritise commitments.
- Coordinate detailed, multi-centred travel arrangements and provide detailed itineraries.
- Ensure relevant global travel is included in the International BD visit report.
- Coordinate and assist with global visits/visitors.
- Diarise, manage and coordinate lunches and dinners and other events as required.
- Proactively manage all communications both in and out of the partner and lawyers' office.
- Manage the coordination of the billing process including liaising with Revenue, editing bills, coordinating write-offs and discounts.
- Assist partners and lawyers with their BD responsibilities.
- Help partners and lawyers to build, manage and maintain strong relationships with clients and their secretaries.
- Delegate administrative tasks to the PTAs and maintain overall responsibility for ensuring filing is up to date.
- Maintain strong knowledge in your own practice area, key matters, business issues and 'hot topics'.
- Demonstrate enthusiasm and proactivity in the workplace.
Key Performance Indicators:
- Seen as a role model to PTAs, other secretaries/PAs in the practice group and office.
- Excellent organisational skills and management of competing priorities.
- Assigned partners and lawyers are satisfied with the level of support they receive.
- Documents produced and coordinated are accurate and completed within agreed timeframes.
- A reputation within the practice group for being an effective, helpful and supportive team member.
- Compliance with the firm's and practice group's policies, guidelines and recommended ways of working.
Qualifications, Skills & Experience:
- Typing speed minimum of 55wpm with 98% accuracy.
- Intermediate to Advanced skill level with Microsoft Office Suite.
- Excellent written and verbal communication skills.
- Proven high level organisational and time management skills.
- Demonstrated high level experience as a Secretary/PA working in a professional services environment.
- Minimum of four years' experience at this level.
Practice Executive employer: Owen Reed Ltd
Contact Detail:
Owen Reed Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Executive
✨Tip Number 1
Familiarise yourself with the specific needs of the Corporate department. Understanding the dynamics and priorities of the team will help you tailor your approach when networking or during interviews, showcasing your proactive attitude.
✨Tip Number 2
Develop a strong understanding of legal project management and the matter life cycle. Being able to discuss these concepts confidently will demonstrate your readiness for the role and your ability to manage competing priorities effectively.
✨Tip Number 3
Network with current employees or professionals in similar roles. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or itinerary that reflects how you would manage a partner's diary. This practical demonstration can set you apart during interviews and highlight your attention to detail.
We think you need these skills to ace Practice Executive
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Practice Executive. Focus on your organisational skills, attention to detail, and any experience in managing communications or travel arrangements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples from your past work that demonstrate your ability to manage competing priorities and provide high-quality support.
Highlight Relevant Skills: In your application, emphasise your proficiency with Microsoft Office Suite and your typing speed. Include any experience you have in a legal or professional services environment, as this is highly valued for the position.
Showcase Communication Abilities: Since the role involves significant interaction with partners, lawyers, and clients, make sure to highlight your excellent written and verbal communication skills. Provide examples of how you've built effective relationships in previous roles.
How to prepare for a job interview at Owen Reed Ltd
✨Showcase Your Organisational Skills
As a Practice Executive, you'll need to manage multiple priorities and deadlines. Be prepared to discuss specific examples from your past experiences where you successfully organised tasks or projects, highlighting your ability to prioritise effectively.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are crucial for this role. During the interview, be sure to articulate your thoughts clearly and provide examples of how you've built strong relationships with clients and colleagues in previous positions.
✨Familiarise Yourself with Legal Terminology
Since legal experience is desired, brush up on relevant legal terminology and processes. This will not only show your commitment to the role but also help you engage more effectively with the interviewers when discussing the responsibilities outlined in the job description.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think about potential challenges you might face in the role and how you would handle them, particularly in managing partner and lawyer schedules or coordinating travel arrangements.
