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For Companies At a Glance
- Tasks: Support Fee Earners with diary management, document production, and client relations.
- Company: Join a leading law firm known for exceptional legal advice and client service.
- Benefits: Enjoy a full-time role with potential for flexible hours and a supportive work environment.
- Why this job: Be part of a dynamic team that values client trust and offers diverse legal challenges.
- Qualifications: GCSEs in Maths and English required; previous secretarial experience in law is essential.
- Other info: The firm promotes equal opportunities and welcomes diverse applicants.
The predicted salary is between 30000 - 42000 £ per year.
Closing date: 10/04/2025
Term: Permanent
Working hours: Full-time (Monday - Friday (9.30am - 5.30pm))
Reports to: Departmental Support Manager
Team: Private Client
Location: London
The Firm
Our firm is synonymous with the highest quality legal advice and service. We advise individuals, families, businesses, financial services, educational and not-for-profit organisations on every aspect of the law, wherever the need arises. From our offices in London we work with trusted professionals around the world to deliver a seamless international service. Our clients present us with complex and varied challenges. Whether that’s a complicated family trust issue, a multinational corporate transaction, or an emerging threat to their reputation, they need clear thinkers who can advise on the best solutions, fast thinkers when speed is of the essence and agile thinkers who can produce a fresh approach to get the job done. That’s why they choose us. Our clients value our in-depth knowledge, technical excellence and diversity of disciplines. But what really binds our long-standing relationships with them is our approach: pragmatic, plain speaking and always steadfast in our values, which we hold dear. Values which mean we gain our clients' trust, always strive to do the right thing, and aim for the best results for them. Superb client service sits at the heart of everything we do. We are modern lawyers with timeless values.
The Team
We provide specialist legal advice on the whole spectrum of private and business issues, helping clients to preserve and transmit their family assets and wealth (advising on trusts, Wills, probate and tax). We offer a straightforward personal service specifically tailored to clients’ requirements. We have a wealth of experience advising on all the issues clients may have to face in relation to both wealth management and other events of life.
Responsibilities
- Organisational Support
- Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
- Processes relevant applications, forms or searches, with minimal supervision
- Has a good knowledge of all systems/processes used within the Department
- Client Relationship and Business Development
- Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
- Acts as a first point of contact for Fee Earners
- Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction
- Recognises, respects and honours client confidentiality at all times
- Document Production
- Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
- Makes effective use of the Document Management System
- Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
- Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate
- IT Skills/Systems
- Maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- File Management
- Adopts a pro-active approach and works with Fee Earners effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate
- Keeps accurate records of all files sent to off-site storage via Records
- Financial Risk Management
- Prepares bills, as required by Fee Earners
- Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
- Carries out conflict searches and correctly identifies the work type
Skills and Experience
Previous secretarial experience in a law firm essential and previous experience working in Private Client Tax would be helpful.
Education and Qualifications
Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential.
Special aspects
The hours of work for this opportunity are 09:30am-5:30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand. The firm is an equal opportunity employer who welcomes applications from candidates from all backgrounds. We look to employ the best candidates regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation, national origin, or any other protected characteristic. We are keen to ensure candidates have the best interview experience possible; if you require any adjustments during the interview or application process please let the recruitment team know.
Practice Assistant - Private Client employer: Owen Reed Ltd
Contact Detail:
Owen Reed Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Assistant - Private Client
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to private client work. Understanding terms like trusts, wills, and probate will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals already working in private client law. Attend relevant legal events or webinars to connect with individuals who can provide insights into the role and potentially refer you to opportunities within their firms.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. This is crucial for a Practice Assistant, as you'll need to juggle various responsibilities efficiently.
✨Tip Number 4
Research StudySmarter and our values thoroughly. Be ready to discuss how your personal values align with ours during the interview, as cultural fit is often just as important as skills and experience.
We think you need these skills to ace Practice Assistant - Private Client
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant secretarial experience, particularly in a law firm setting. Emphasise any previous work in Private Client Tax and showcase your organisational skills, as these are crucial for the role.
Craft a Strong Cover Letter: Write a cover letter that reflects your understanding of the firm's values and the importance of client service. Mention specific examples of how you've provided excellent service in past roles and how you can contribute to their team.
Highlight IT Proficiency: Since the role requires a high level of proficiency in Microsoft Office applications, ensure you mention your experience with these tools. Provide examples of how you've used them effectively in previous positions.
Showcase Your Attention to Detail: Given the emphasis on document production and accuracy, include examples in your application that demonstrate your attention to detail. Mention any experience with proofreading or creating documents to a high standard.
How to prepare for a job interview at Owen Reed Ltd
✨Showcase Your Organisational Skills
As a Practice Assistant, you'll need to demonstrate your ability to manage diaries and workloads effectively. Be prepared to discuss specific examples from your past experience where you successfully organised tasks or managed multiple priorities.
✨Emphasise Client Service Experience
This role requires excellent client service skills. Share instances where you've provided outstanding service, particularly in a legal or professional setting. Highlight how you maintained professionalism and confidentiality while dealing with clients.
✨Demonstrate IT Proficiency
Since the job involves using various IT applications, ensure you can talk about your proficiency in Microsoft Office and any other relevant software. You might want to mention specific tasks you've accomplished using these tools, such as document production or data management.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. Think of scenarios related to diary management, client interactions, or document production, and be ready to explain your thought process and actions.
