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- Tasks: Support a dynamic legal team with diary management, file handling, and client liaison.
- Company: Join a leading law firm in Birmingham known for excellence in dispute resolution.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be part of a top-tier team tackling complex commercial disputes and making a real impact.
- Qualifications: Previous Legal PA experience and strong organisational skills are essential.
- Other info: Familiarity with legal documents and Microsoft Office is a plus.
The predicted salary is between 36000 - 60000 £ per year.
Legal PA – Dispute Resolution
Owen Reed is seeking an experienced and proactive Legal PA to join a top-tier dispute resolution team at a leading law firm in Birmingham.
This role offers a fantastic opportunity to support a dynamic team of legal professionals who excel in handling complex commercial disputes.
Our firm frequently manages disputes, providing clients with clear, strategic, and results-oriented advice. Our team specializes in litigation, arbitration, and alternative dispute resolution, including mediation. We are committed to achieving the best outcomes, and we seek a candidate who shares this dedication to excellence.
Responsibilities
- Diary management: Ensure no meeting clashes, prepare materials, arrange meetings, and manage travel details.
- File management: Open and close files, maintain electronic filing systems.
- Mailbox management: Prioritize, categorize, respond to client requests, and monitor fee-earners\’ mailboxes.
- Client liaison: Take messages, pass information, and handle simple queries.
- Delegation: Assign tasks to appropriate secretarial resources to optimize PA time.
- Billing and financial management: Oversee billing processes, WIP reports, and client invoicing, ensuring client-specific billing requirements are met.
Marketing Support
- Coordinate photography sessions and upload images.
- Update website content, create profiles, blogs, and briefing papers.
- Proofread and hyperlink website content.
- Maintain bids, credentials, and library databases.
Business Development
- Manage contacts and BD activities in InterAction.
- Assist with pipeline updates and document preparations.
- Organize conference calls and travel arrangements.
Other Responsibilities
- Support client onboarding via InTapp Intake, AML documentation, and engagement letters.
- Handle ad hoc conflict queries.
Experience and Knowledge
- Legal PA experience and familiarity with courts and counsel.
- High standard in producing court bundles and legal documents.
- Excellent diary, organizational, and communication skills.
- Proficiency in Microsoft Office and legal case management systems.
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Legal Personal Assistant employer: Owen Reed Ltd
Contact Detail:
Owen Reed Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to dispute resolution. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in dispute resolution. Attend relevant events or join online forums to connect with potential colleagues and learn more about the industry.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan. This could include scheduling meetings, managing travel arrangements, and prioritising tasks, which will highlight your ability to handle the responsibilities of a Legal PA.
✨Tip Number 4
Research Owen Reed and their approach to dispute resolution. Understanding their values and recent cases can give you an edge in interviews, allowing you to tailor your responses to align with their goals and culture.
We think you need these skills to ace Legal Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, particularly in dispute resolution. Emphasise your organisational skills, diary management, and familiarity with legal processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the legal field. Mention specific experiences that demonstrate your ability to support a dynamic team and handle complex tasks effectively.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any legal case management systems. Mention your experience with billing processes and client liaison to show you meet the job requirements.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal PA role.
How to prepare for a job interview at Owen Reed Ltd
✨Showcase Your Legal Knowledge
Make sure to brush up on legal terminology and processes relevant to dispute resolution. Demonstrating your understanding of litigation, arbitration, and mediation will impress the interviewers and show that you are serious about the role.
✨Highlight Your Organisational Skills
As a Legal PA, you'll need to manage diaries, files, and client communications effectively. Prepare examples from your past experience where you've successfully handled multiple tasks or projects simultaneously to illustrate your organisational prowess.
✨Prepare for Client Interaction Scenarios
Since client liaison is a key part of the role, think about how you would handle various client queries or requests. Practising responses to common scenarios can help you feel more confident during the interview.
✨Demonstrate Proficiency in Technology
Familiarity with Microsoft Office and legal case management systems is crucial. Be ready to discuss your experience with these tools and how you've used them to improve efficiency in your previous roles.