Legal PA - ELPG

Our Practice Group Employment, Labor and Pensions works across the entire breadth of international employment, labor and pensions issues. Clients praise us for our ability to provide quality employment legal advice in our domestic markets, coordinate advice across multiple global jurisdictions and project manage matters from initial scoping through to completion to ensure a consistent, customer-focused and seamless service. We have a strong record of working on corporate deals, supporting clients with project management and coordinating advice from multiple jurisdictions throughout deals and subsequent integrations. We overlay our knowledge of employment, labor and pensions law with considerable sector experience gained across most sectors, particularly in technology, media and telecommunications, manufacturing and engineering, energy, consumer and financial institutions.

What to expect

• Diverse responsibilities: Our Legal PAs handle a wide range of tasks, supporting various aspects of our business.
• Empowerment and mentorship: You’ll lead by example, fostering ongoing personal and professional development among junior colleagues and peers.
• Continuous learning: We invest in your professional development through our development plans, offering personalised mentoring and coaching, technical training and soft skills courses.
• Culture of feedback: Our culture thrives on continuous feedback that builds confidence, development and recognition of achievements.
• Pro Bono, Community and Diversity & Inclusion (D&I) opportunities: We encourage you to contribute to Pro Bono, Community and D&I initiatives.
• Ambition for people, clients and communities: Our ambition extends beyond business success, committed to the growth and well-being of our people, clients and the broader community.
• Staying ahead: Collaborate closely with lawyers, take ownership of tasks and exceed business expectations, anticipate challenges, adapt to changing technologies.

Skills and experience

• Experience in a similar environment: Experience working within a comparable professional setting, providing seamless adaptation to our busy environment.
• Client service excellence: Strive to exceed client expectations by delivering outstanding service.
• Problem-solving and initiative: Be a proactive problem solver, anticipate challenges, take initiative and implement solutions efficiently.
• Effective communication: Demonstrate excellent communication skills when liaising with stakeholders and clients.
• Delegation and ownership: Delegate tasks while maintaining overall ownership of transactional activities.
• High-level support: Provide exceptional PA support to senior stakeholders, including managing calendars and handling confidential information.
• Relationship building: Cultivate strong relationships both internally and externally.
• Task management and risk awareness: Skillfully manage tasks, balance priorities and stay alert to risks.
• Flexibility: Demonstrate flexibility and embrace change.
• Microsoft applications proficiency: Demonstrate intermediate to advanced skills in Microsoft applications including Outlook, Teams and Copilot.
• Team collaboration: Contribute to a positive team environment.

Role and key responsibilities

• Stakeholder engagement: Conduct regular one to one meetings with stakeholders to discuss actions, priorities, expectations and future planning.
• Adaptability and collaboration: Demonstrate client service excellence by being responsive to stakeholder requests.
• Efficient mailbox, diary and travel management: Proactively manage mailboxes and diaries including travel coordination.
• Meeting organisation and coordination: Draft agendas and prepare for internal and external meetings.
• Workflow management and delegation: Own the end-to-end process, be accountable for successful conclusion of all stakeholder requests.
• Document management: Undertake urgent and short document work.
• Matter management: Manage the entire client and matter opening process including electronic filing.
• Financial administration and compliance: Provide financial administrative support to stakeholders, ensuring compliance with policies and procedures.
• Pitch and presentation creation: Collaborate with the document production team to create impactful pitches and presentations.
• Marketing and business development: Coordinate and organise events, create event material and communicate with attendees.
• Championing process improvements: Advocate for process changes within the organisation.
• Efficient administration: Manage electronic filing, records maintenance and expenses effectively.
• Technology utilisation: Leverage the firm’s technology as a key business tool for managing, updating, reporting and research.