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- Tasks: Provide top-notch PA support to partners and fee earners in a dynamic legal environment.
- Company: Join a leading law firm known for its collaborative culture and commitment to excellence.
- Benefits: Enjoy flexible working options, competitive salary, and opportunities for professional development.
- Why this job: Be part of a vibrant team, enhance your skills, and make a real impact in the legal sector.
- Qualifications: Three years' experience in a similar role and strong Microsoft Office skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced environments.
The predicted salary is between 36000 - 60000 £ per year.
Location: London
Vacancy Type: Secretarial Services
Business Area: Secretarial Services
Contract Type: Permanent
Full time/Part time: Full Time
PURPOSE OF THE ROLE
To provide high quality, proactive and experienced PA support to a team of partners and fee earners.
DUTIES
- Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital.
- Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.
- Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.
- Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.
- Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols.
- Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.
- Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.
- Identifying and recommending cost efficient options for complex travel arrangements.
- Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.
- Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.
- Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
- Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.
- Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and/or Risk and Compliance.
- Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires.
KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED (BESPOKE TO ROLE)
- Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.
- Three years' experience (or equivalent) gained within a comparable environment and at an appropriate level.
- Willingness to work flexibly to meet client needs.
- High degree of competence in the use of Microsoft Office suite.
- Proven experience of exceptional client service.
- Detail focussed and experience of working in a fast paced office environment.
- Ability to work effectively and collaboratively as a member of a team, as well as being able to work independently.
- Commitment to exceeding expectations and goals.
Legal PA - Corporate (1985) employer: Owen Reed Ltd
Contact Detail:
Owen Reed Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA - Corporate (1985)
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the Microsoft Office suite. Being proficient in these applications will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with current or former employees in similar roles within the legal sector. They can provide valuable insights into the company culture and expectations, which can be beneficial during interviews.
✨Tip Number 3
Prepare to discuss your experience in managing complex travel arrangements and diary management. Be ready to share specific examples that highlight your organisational skills and ability to handle multiple tasks efficiently.
✨Tip Number 4
Research the firm’s recent activities, especially in business development and client relations. This knowledge will allow you to engage in meaningful conversations during interviews and show your genuine interest in the role.
We think you need these skills to ace Legal PA - Corporate (1985)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in secretarial services, particularly in a legal or corporate environment. Emphasise your skills in diary management, client service, and proficiency with Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and how your experience aligns with the duties outlined in the job description. Mention specific examples of how you've successfully supported fee earners or managed complex tasks.
Highlight Communication Skills: Given the importance of verbal and written communication in this role, ensure you demonstrate your strong communication skills in both your CV and cover letter. Use clear and concise language, and check for grammar and punctuation accuracy.
Showcase Teamwork and Independence: Provide examples in your application that illustrate your ability to work collaboratively within a team as well as independently. This could include instances where you took initiative or contributed to team success in a fast-paced environment.
How to prepare for a job interview at Owen Reed Ltd
✨Showcase Your Communication Skills
As a Legal PA, excellent verbal and written communication is crucial. Prepare to demonstrate your ability to communicate effectively by discussing past experiences where you successfully managed client interactions or collaborated with teams.
✨Highlight Your Organisational Abilities
This role requires exceptional organisational skills, especially in diary management and event planning. Be ready to share specific examples of how you've efficiently managed multiple tasks or projects simultaneously in a fast-paced environment.
✨Demonstrate Technical Competency
Familiarity with Microsoft Office is essential. During the interview, mention any advanced skills you have with these tools, such as creating complex documents or managing spreadsheets, to show you're technically equipped for the role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Think of scenarios where you've had to resolve conflicts or manage tight deadlines, and be prepared to discuss your thought process and outcomes.
