At a Glance
- Tasks: Support partners with business tasks, client communications, and practice management.
- Company: Join a leading firm focused on innovative legal solutions and client success.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant team culture.
- Why this job: Be pivotal in a dynamic team, enhancing your skills while making a real impact.
- Qualifications: Strong communication, organisation skills, and a client-focused approach are essential.
- Other info: Ideal for those looking to grow in a fast-paced, supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
The opportunity
About the role
This role will provide high level, proactive business support to an allocation of partners ensuring the effective completion of tasks using appropriate resources such as the Local Hub and Global Shared Services. The role works closely with fee earners to develop comprehensive knowledge of clients, markets and workstreams, playing a key role in the work of the team and pivotal to the lawyers' practices. Exceptional levels of initiative, organisational skills and client focus are key requirements and the role requires a broad range of skills in business development, client communications, practice management, marketing and billing.
Main responsibilities
- Practice Management
- Regular practice planning with partners to review and assist with client work activities.
- Efficient and effective use of precedent databases for research, pitches, fee proposals and presentations, deal bibles, etc.
- Assistance with document amendments of less than 5 pages, and drafting correspondence, checking that all work is accurate and follows firm's standards.
- Preparing documents, presentations and pitch documents, undertaking research and analysis as required.
- Ensuring appropriate file management systems are in place, including the filing of emails.
- Delegating appropriate admin tasks to the Local Hub, such as time recording, matter opening, expenses, compliance, learning records, New Business Intake, etc.
- Manage, track and coordinate the review of WIP and matter billings with the relevant associate/partner.
- Work with Financial Management to prepare timely and accurate client invoices.
- Active diary management and gatekeeping, including coordinating complex travel and resource requirements.
- Delegating basic travel and resource requirements to Local Hub.
- Coordinating, or delegating as appropriate, meeting requirements (room bookings, attendee invitations, resources, catering), including scheduling arrangements across time zones.
- Preparing information packs (booking flights, hotels, transfers, maps, client information, itinerary).
- Communicating with clients directly, screening calls and providing responses, including directing enquiries/requests to more appropriate areas in the firm.
- Monitoring and managing inboxes, using initiative to re-route or prioritise, and action or draft response for review in order to reduce volume.
- Responsible for proactively progressing and implementing outcomes identified from client relationship plans i.e. diarising/setting up monthly calls, follow up actions.
- Builds professional networks and effective working relationships with stakeholders and Practice Executives/Executive Assistants at both internal and external clients.
- Develops and maintains a good commercial awareness of the practice and clients.
- Attending client meetings when required to reinforce business contacts and take notes, action points for follow up.
- Preparing and researching client intelligence or information for pitch or marketing documents.
- Assisting in the preparation of client information packs which may include business reports, analytics and research.
- Creation or amendment of animated or graphical PowerPoint presentations.
- Ensuring the Interaction database is regularly updated, including progressing updates or submissions from partners and passing these to the Local Hub.
- Assisting with coordination and on the ground preparation of small client events and liaising with the events team to source venues, invitations, arranging resources, seat planning, communications and presentations, etc.
- Responsible for the successful delivery of ad hoc projects or tasks as required by the team.
- High degree of initiative, pro-activity and practical problem solving skills, along with a willingness to take ownership for the completion of tasks or projects.
- Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.
About you
Essential Skills and Experience
- A client focused approach with well-developed communication and interpersonal skills.
- Strong communication skills, with the ability to provide professional and appropriate first drafts of short correspondence, documents and slide packs.
- Excellent organisation skills, with the ability to cope with a wide range of demands and changing priorities.
- Resilience to maintain focus under pressure, as often required to meet tight and demanding deadlines.
- A commitment to being part of a successful team.
- A strong work ethic and flexible with time; willing to adjust and re-prioritise to ensure the needs of the project, task or team are met.
- Professional, approachable and able to work well with others in building positive relationships with clients.
- Works well within teams, able to re-prioritise when needed to meet urgent deadlines or changed priorities.
- Strong attention to detail, able to work within a team or independently, to produce accurate work.
- Demonstrates an ability to maintain a high degree of confidentiality and professional discretion.
- Confident in carrying out advanced internet research and analysing client material.
- Strong technical skills in MS Word, Outlook, PowerPoint and Excel.
Desired Skills and Experience
- Previous experience as an Executive in a law firm or other professional services environment.
- Previous exposure to, or a demonstrated interest in, Business Development and research.
- A willingness to innovate and think laterally.
- Good academic background, educated to graduate level or has equivalent professional experience.
Practice Executive employer: Owen Reed London
Contact Detail:
Owen Reed London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Executive
✨Tip Number 1
Familiarise yourself with the specific business development strategies used in law firms. Understanding how to effectively manage client relationships and contribute to marketing efforts will set you apart as a candidate.
✨Tip Number 2
Network with current or former Practice Executives to gain insights into their daily responsibilities and challenges. This can provide you with valuable information that you can reference during your interview.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock diary management plan or travel itinerary for a hypothetical client meeting. This practical example can showcase your ability to handle complex scheduling.
✨Tip Number 4
Stay updated on the latest trends in legal technology and practice management tools. Being knowledgeable about these resources can highlight your initiative and readiness to support the team effectively.
We think you need these skills to ace Practice Executive
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the Practice Executive role. Emphasise your organisational skills, client focus, and any previous experience in business development or professional services.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples of how your skills and experiences make you a great fit for the position, particularly in areas like practice management and client communications.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills, attention to detail, and ability to manage multiple tasks under pressure. Use specific examples to demonstrate how you've successfully managed similar responsibilities in the past.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Practice Executive role.
How to prepare for a job interview at Owen Reed London
✨Showcase Your Organisational Skills
Given the role's emphasis on organisation, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and adapt to changing demands.
✨Demonstrate Client-Focused Communication
Prepare to illustrate your communication skills by sharing experiences where you effectively interacted with clients or stakeholders. Emphasise your ability to draft professional correspondence and manage client inquiries.
✨Highlight Your Initiative and Problem-Solving Skills
The role requires a proactive approach, so think of instances where you've taken the initiative to solve problems or improve processes. Be ready to discuss how you can contribute to the team's success through your proactive mindset.
✨Familiarise Yourself with Business Development Concepts
Since business development is a key aspect of the role, brush up on relevant concepts and be prepared to discuss how you've contributed to similar initiatives in the past. Show your understanding of client relationship management and marketing strategies.