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- Tasks: Support the Corporate team with diary management, document production, and client relations.
- Company: Join Owen Reed, a top law firm in London, known for its diverse corporate expertise.
- Benefits: Enjoy a hybrid work model with 2 days in the office and 3 days at home.
- Why this job: Gain valuable experience in a dynamic environment while working with high-profile clients.
- Qualifications: GCSEs in Maths and English at grade C or equivalent; previous legal secretarial experience required.
- Other info: Be part of a supportive team that values client confidentiality and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Owen Reed is looking to recruit a highly motivated Practice Assistant to support the Corporate team for a top law firm in London.
We advise on a wide spectrum of contentious and non-contentious corporate matters and clients include global corporates, private equity funds, AIM listed companies (and Nomads) as well as entrepreneurial owner/managed businesses. The Team have a wealth of specialist expertise, particularly in publishing, radio, hotel and leisure, sovereign wealth funds, partnerships and healthcare.
Responsibilities of Practice Assistant
- Organisational Support
- Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
- Processes relevant applications, forms or searches, with minimal supervision
- Has a good knowledge of all systems/processes used within the Department
- Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
- Acts as a first point of contact for Fee Earners
- Provides assistance in the delivery of marketing communications, and records all business development meetings in InterAction
- Recognises, respects and honours client confidentiality at all times
- Creates typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
- Makes effective use of the Document Management System
- Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
- Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate
- The Practice Assistant maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Adopts a pro-active approach and works with Fee Earners effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate
- Keeps accurate records of all files sent to off-site storage via Records
- Prepares bills, as required by Fee Earners
- Prepares AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
- Carries out conflict searches and correctly identifies the work type
Skills and Experience of Practice Assistant
- Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential
- Previous secretarial experience in a law firm essential
Contact Detail:
Owen Reed London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Practice Assistant
✨Tip Number 1
Familiarise yourself with the specific software and systems used in law firms, particularly document management systems and client relationship management tools like InterAction. This knowledge will help you stand out as a candidate who can hit the ground running.
✨Tip Number 2
Network with professionals in the legal field, especially those working in corporate law. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could lead to an interview.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. Be ready to discuss these experiences during any interviews.
✨Tip Number 4
Research Owen Reed and their corporate team thoroughly. Understanding their client base and recent deals will allow you to tailor your conversations and show genuine interest in the firm during interviews.
We think you need these skills to ace Practice Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly any secretarial roles in law firms. Emphasise skills like diary management, document production, and client relationship management that align with the responsibilities of a Practice Assistant.
Craft a Strong Cover Letter: Write a cover letter that showcases your motivation for applying to Owen Reed. Mention specific experiences that demonstrate your organisational skills and ability to provide excellent client service, as these are key aspects of the role.
Highlight IT Proficiency: Since the role requires a high level of proficiency in Microsoft Office applications, ensure you mention your experience with these tools. Provide examples of how you've used them effectively in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Practice Assistant.
How to prepare for a job interview at Owen Reed London
✨Showcase Your Organisational Skills
As a Practice Assistant, you'll need to demonstrate your ability to manage diaries and workloads effectively. Prepare examples from your past experiences where you successfully organised tasks or managed multiple priorities, highlighting your proactive approach.
✨Understand the Firm's Client Base
Familiarise yourself with the types of clients the firm works with, such as global corporates and private equity funds. During the interview, mention how your understanding of these clients can help you provide excellent service and support to the Fee Earners.
✨Demonstrate IT Proficiency
Since the role requires a high level of proficiency in Microsoft Office and other IT systems, be prepared to discuss your experience with these tools. You might even want to bring up specific projects where you used these applications to enhance your work efficiency.
✨Emphasise Confidentiality and Professionalism
Client confidentiality is crucial in a law firm. Be ready to discuss how you have handled sensitive information in previous roles and why maintaining confidentiality is important to you. This will show that you understand the ethical responsibilities of the position.
