Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join our Dispute Resolution team as a Legal PA, managing diaries and client communications.
- Company: Be part of a leading firm specializing in strategic commercial advice and dispute resolution.
- Benefits: Enjoy competitive salary, bonuses, and benefits with opportunities for professional growth.
- Why this job: This role offers a dynamic work environment and the chance to support top legal professionals.
- Qualifications: Legal PA experience and strong organizational skills are essential; proficiency in Microsoft Office is a must.
- Other info: Ideal for those looking to develop their career in a supportive and collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
Legal PA – Dispute Resolution
Salary – Competitive + Bonus + Benefits
Location – Manchester or Belfast
We have an exciting opportunity for an experienced Legal PA to join our leading Dispute Resolution practice.
In day-to-day business as in life, conflict can be unavoidable. Our team of highly experienced dispute experts offers specialised, professional and strategic commercial advice when it matters most. Skilled in litigation, arbitration and alternative dispute resolution procedures such as mediation, our lawyers are committed to the client's best outcome.
Diary management:
- Ensure client meeting clashes do not occur
- Partners/fee earners have all the required materials for their client meetings
- Arrange meetings on behalf of partners/fee earners/clients
- Ensure business travel information is entered into calendars
- File management responsibilities – Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
- Mailbox management with the ability to prioritise, categorise and respond to basic client requests and draft responses accordingly
- Monitoring and being the gatekeeper to fee-earners' mailbox in their absence
- Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
- To undertake limited typing i.e urgent short documents (digital and non-digital dictation)
- Proactive client liaison including take messages, pass on information and deal with simple queries
- Pro-actively delegate work to the relevant secretarial resource e.g Document Production team, Practice Administration to ensure that PA time is maximised and the newly introduced model is being followed
- Management and co-ordination of the Partners’ billing and financial requirements which includes:-
Proactive billing and credit control:
- Check InTapp time to ensure that partners / fee earners time recording is up to date – remind where necessary and remind Partners / senior associates of final billing day for the month end
- Liaise with Billing for Partner WIP reports – run WIP reports, distribute to Partners and chase Partners for client matters numbers for printing billing guides and draft invoices
- Check with Partners/senior associates to ensure that all matters they want to invoice have been billed
- Build an understanding of each client's different billing requirements to ensure that invoices are not rejected
- Prepare specific draft billing narratives where required
- Prepare draft letters/emails to accompany sensitive invoices, thank you letters etc.
- Submit invoices on behalf of Partners and respond to clients on billing issues
- Build relationships with Client PAs/accounts departments to ensure that billing issues are resolved quickly
Marketing Support:
- Photography
- Liaise with Concierge to have new fee earner photos taken
- Saving photos in correct house style and in appropriate Marketing filesite folders
- Digital/Website
- Uploading and updating content on the website including; creating lawyer profiles, blogs and briefing papers
- Upload photography to fee earner profiles on the website
- Upload files to the website to create links for hyperlinking in emails
- Proof reading and hyperlinking keywords in the text to relevant target pages on all content added to the site
- Bids
- Collating and maintaining Master CVs for each fee-earner and sorting by partner, director and other grade
- Updating bids credentials lists with matters from Chambers after each directories round
- Credentials database – adding to it by practice and sector
- Bidding library – adding to it by sector and sub-sector
- Key information on Risk, Insurance, International and Financial
Business Development:
- InterAction – management of fee earners' contact data including recording BD activities, updating marketing lists, assisting with pipeline/opportunity updates
- Collating information for expressions of interests and credentials documents
- Providing About Us documents
- Organising conference calls on behalf of the fee earners
- Organising transport, accommodation and related documentation for international travel as required – produce itinerary as appropriate
- Assisting with workload of team members within practice group and across the firm as required
- Any additional ad hoc tasks as required
Other:
- Support with the opening of new clients with the firm's client onboarding platform, InTapp Intake.
Experience and Knowledge
- Legal PA experience
- Ability to liaise with Courts and Counsel
- Experience of producing court bundles (hard copies and soft copies) to a high standard.
- Time Recording
- Excellent diary management, organisation and prioritisation skills
- Communicate effectively and build good relationships with clients and staff within the firm
- Must work well as part of a team
- Competent, fast and accurate typist
- Competent at producing legal documents to a high standard
- Professional telephone manner and the ability to accurately record and pass on messages
- Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Publisher, Outlook
- Proven document or case management skills
- Proven experience of using a legal computerised finance system
- Proven experience of using a Client Relationship Management system
Legal PA employer: Owen Reed London
Contact Detail:
Owen Reed London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal PA
✨Tip Number 1
Familiarize yourself with the specific legal terminology and processes related to dispute resolution. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any discussions.
✨Tip Number 2
Network with professionals in the legal field, especially those who work in dispute resolution. Attend relevant events or join online forums to connect with potential colleagues and learn more about the industry.
✨Tip Number 3
Showcase your organizational skills by preparing examples of how you've effectively managed diaries, files, and communications in previous roles. Be ready to discuss these experiences in detail during interviews.
✨Tip Number 4
Research the firm’s recent cases and their approach to dispute resolution. Being knowledgeable about their work will allow you to ask insightful questions and show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Legal PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal PA, particularly in dispute resolution. Emphasize your skills in diary management, document production, and client liaison.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the specific requirements mentioned in the job description. Mention your experience with billing processes and your ability to manage multiple tasks effectively.
Highlight Technical Skills: Clearly outline your proficiency in Microsoft Office and any legal software you have used. Mention your experience with document management systems and how they relate to the responsibilities of the position.
Showcase Communication Skills: Provide examples of how you've effectively communicated with clients and colleagues in previous roles. Highlight your professional telephone manner and your ability to build relationships within a team.
How to prepare for a job interview at Owen Reed London
✨Showcase Your Legal PA Experience
Be prepared to discuss your previous experience as a Legal PA, especially in dispute resolution. Highlight specific examples where you successfully managed diaries, organized meetings, or liaised with clients and courts.
✨Demonstrate Strong Organizational Skills
Since the role requires excellent diary management and prioritization, be ready to explain how you handle scheduling conflicts and ensure that all necessary materials are prepared for meetings.
✨Familiarize Yourself with Billing Processes
Understand the billing and credit control processes mentioned in the job description. Be prepared to discuss how you would manage billing requirements and maintain accurate records for partners and fee earners.
✨Highlight Your Technical Proficiency
The role requires sound technical skills in Microsoft Office and legal software. Be ready to discuss your proficiency in these areas and provide examples of how you've used technology to improve efficiency in your previous roles.
